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Borbajo google drive .pptx

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Borbajo google drive .pptx

  1. 1. S T E P B Y S T E P T U T O R I A L O N H O W T O U S E GOOGLE DRIVE BY: AMIEL RUFAUS P. BORBAJO
  2. 2. Google Drive and Docs  All about Google Drive  Getting Started with Google Drive  Creating Google Docs  Uploading Files to Google Drive  Managing Your Files  Sharing and Collaborating  Converting and Printing Docs  Locked out of your Google Account  The Doc.new Shortcut
  3. 3. What is Google Drive?  Google Drive is a free service from Google that allows you to store files online and access them anywhere using the cloud. Google Drive also gives you access to free web-based applications for creating documents, spreadsheets, presentati ons, and more.
  4. 4. Why use Google Drive?  Google Drive is one of the most popular cloud storage services available today. If you've never used a cloud- based storage service like Google Drive before, take a moment to consider the advantages of keeping your files online. Because files can be accessed from any computer with an Internet connection, Drive eliminates the need to email or save a file to a USB drive. And because Drive allows you to share files, working with others becomes much easier.
  5. 5. Creating files on Google Drive Also allows you to create, share, and manage documents with its own productivity apps. If you've ever used a suite like Microsoft Office, some things about Google Drive's apps might seem familiar. For instance, the types of files you can work with are similar to files that can be created with various Microsoft Office programs.
  6. 6. Below are the types of files that you can create and share on Google Drive:  Documents: For composing letters, flyers, essays, and other text-based files (similar to Microsoft Word documents)  Spreadsheets: For storing and organizing information (similar to Microsoft Excel workbooks)  Presentations: For creating slideshows (similar to Microsoft PowerPoint presentations)
  7. 7.  Forms: For collecting and organizing data  Drawings: For creating simple vector graphics or diagrams
  8. 8. Creating a Google account In order to use Google Drive, you will need a Google account. Google accounts are free, and signing up for one is fairly simple. In order to create a Google account, you'll need to enter some information, including your name, birth date, and location. Creating a Google account will automatically create a Gmail email address and a Google+ profile.
  9. 9. If you have a Gmail address, you already have a Google account, so you won't need to create an account—you can simply sign in to Drive using your Gmail information.
  10. 10. To create a Google Account: 1. Go to www.google.com. Locate and select the Sign in button in the top-right corner of the page.
  11. 11. 2. Click Create an account.
  12. 12. 3. The sign-up form will appear. Follow the directions and enter the required information.
  13. 13. 4. Next enter your phone number. Google will send a verification code to your phone that you will use to complete the sign up process.
  14. 14. 5. Enter the verification code sent to your phone and click Verify.
  15. 15. 6. The personal information page will appear. Follow the directions and enter your information, including your birth date and gender.
  16. 16. 7. Review Google's Terms of Service and Privacy Policy, then click I agree.
  17. 17. 8. Your account will be created. Accessing Google Drive Once you've set up your Google account, you can access Google Drive by going to http://drive.google.com in your web browser.
  18. 18. You can also navigate to Google Drive from any Google page (such as Gmail or Google search) by selecting the grid icon near the top-right corner, then clicking Drive.
  19. 19. The Google Drive interface Your Google Drive may be empty right now, but as you begin to upload and create files you'll need to know how to view, manage, and organize them in the interface. Click the buttons in the interactive below to become familiar with the Google Drive interface.
  20. 20. Google Drive for mobile devices Available for both iOS and Android, the Google Drive mobile app allows you to view and upload files to Google Drive using your mobile device.
  21. 21. Google also has separate mobile apps for creating and editing documents, spreadsheets, and presentations. To learn more, check out Google's blog post on New mobile apps for Docs, Sheets, and Slides.
  22. 22. Google Drive for desktop If you prefer to work on the desktop, you can download the Google Drive desktop app to your computer. Available for Windows and OS X, this app makes it a bit easier to upload your existing files and work offline. Once it's installed, you'll see a new Google Drive folder on your computer. Any files you move into this folder will automatically be uploaded to your Google Drive.
  23. 23. Creating new files Google Drive gives you access to a suite of tools that allows you to create and edit a variety of files, including documents, spreadsheets, and presentations. There are five types of files you can create on Google Drive:
  24. 24.  Documents: For composing letters, flyers, essays, and other text-based files (similar to Microsoft Word documents)  Spreadsheets: For storing and organizing information (similar to Microsoft Excel workbooks)  Presentations: For creating slideshows (similar to Microsoft PowerPoint presentations)
  25. 25.  Forms: For collecting and organizing data  Drawings: For creating simple vector graphics or diagrams
  26. 26. To create a new file: 1. From Google Drive, locate and select the New button, then choose the type of file you want to create. In our example, we'll select Google Docs to create a new document.
  27. 27. 2. Your new file will appear in a new tab on your browser. Locate and select Untitled document in the upper-left corner.
  28. 28. 3. The Rename dialog box will appear. Type a name for your file, then click OK.
  29. 29. 4. Your file will be renamed. You can access the file at any time from your Google Drive, where it will be saved automatically. Simply double-click to open the file again.
  30. 30.  You may notice that there is no Save button for your files. This is because Google Drive uses autosave, which automatically and immediately saves your files as you edit them.
  31. 31. Using templates A template is a pre-designed file you can use to quickly create new documents. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project. Most templates are designed to help you create specific types of files. For instance, you could use a template to quickly create a resume or newsletter.
  32. 32. You can find a wide selection of templates in the Google Drive Template Gallery. Unfortunately, we've found that many of these templates aren't very well designed, and it's often difficult to find specific templates within the gallery. For this reason, we recommend using templates made by Google, which tend to be of higher quality than user- submitted templates.
  33. 33. To use an official Google template: 1. Navigate to the template gallery. 2. When you've found a template you want to use, click the template to select it.
  34. 34. 3. A new file will be created with the selected template. You can then customize the file with your own information.
  35. 35. Uploading and syncing files Google Drive makes it easy to store and access your files online in the cloud, allowing you to access them from any computer with an Internet connection. If you upload files from compatible programs like Microsoft Word or Excel, you can even edit them in Google Drive.
  36. 36. Uploading files to Google Drive Google Drive gives you 15 gigabytes (15GB) of free storage space to upload files from your computer and store them in the cloud. There are two main types of files you can store on your Google Drive:  Files you can edit, like Microsoft Office files, PDFs, and other text-based files  Files you cannot edit, like music, videos, compressed archives (.zip files), and most other files
  37. 37.  Once you upload a file—no matter what type of file it is—you'll be able to manage, organize, share, and access it from anywhere. And because the files on Google Drive are synced across your devices, you'll always see the most recent version of a file.  You can also preview many different file types, even if you don't have the software required for that file on your computer. For example, you can use Google Drive to preview a Photoshop file, even if Photoshop is not installed on your current computer.
  38. 38. Converting files to Google Drive formats  If you are uploading files you plan to edit online, you will need to convert them to Google Drive format. Converting allows you to edit a file and collaborate with others easily. Only certain file types—like Microsoft Office files and PDF documents—can be converted to Google Drive formats.  Unfortunately, this conversion isn't always perfect. Depending on the level of formatting used in the original document, the converted document could turn out looking quite different, as shown in the example below.
  39. 39. Uploading files and folder It's easy to upload files from your computer to Google Drive. If you're using the Google Chrome web browser, you can even upload entire folders.
  40. 40. To upload a file: 1. From Google Drive, locate and select the New button, then select File upload. 2. Locate and select the file(s) you want to upload, then click Open.
  41. 41. 3. The file(s) will be uploaded to your Google Drive. Depending on your browser and operating system, you may be able to upload files by clicking and dragging a file from your computer into your Google Drive.
  42. 42. To upload a folder: Note: This feature is only available if you're accessing Google Drive through Google Chrome. 1. Click the New button, then select Folder upload.
  43. 43. 2. Locate and select the folder you want to upload, then click OK. 3. The folder and the files within it will be uploaded to your Google Drive.
  44. 44. Converting files to Google Docs format When you upload certain types of files—such as Microsoft Office files or PDF documents— you'll only be able to view those files. If you want to edit these types of files in Google Drive, you'll need to convert them to Google Docs format.
  45. 45. To convert a file: 1. Locate and double-click the file you want to edit. 2. A preview of the file will appear. Select Open at the top of the screen.
  46. 46. 3. The file will be converted to a Google document and appear in a new tab. 4. If you go back to your Google Drive, you'll see that there are now two copies of the file: the original file and the new version in Google Docs format.
  47. 47. You can set Google Drive to convert your files automatically when you upload them. Click the gear icon, select Settings, then check the box next to Convert uploads.
  48. 48. Searching for files Searching lets you look for specific files using words contained within the file or file name. To do this, locate the search bar, then enter the word or file name you're looking for. A list of suggested searches and files will appear as you type. Simply click a file to open it directly from the search results. You can also press the Enter key to see a full list of search results.
  49. 49. Sorting files By default, your files are already sorted from newest to oldest. However, you can apply other sorts to put your files in a different order. To sort by name, click the Name button just above the list of files. To sort by date, click the Last modified button, then choose the desired sort option.
  50. 50. To apply a filter: Filters let you hide unimportant files and focus only on the ones you're interested in. For example, if you were looking for a presentation, you could use a filter to narrow down your visible files so you would only see presentations. 1. Locate and select the Search options arrow in the search bar. 2. Choose the filter you want to use. In our example, we'll set a filter for file type.
  51. 51. 3. Choose the desired filter. In our example, we'll select Text documents. 4. Click the Search button or press the Enter key to apply the filter.
  52. 52. 5. Only files that match the filter will appear. To clear a filter, select the text in search bar, then press the Backspace or Delete key.
  53. 53. Organizing your files Once you start adding files to Google Drive, you can use folders to help organize and group them. Folders in Google Drive work just like the folders on your computer. To create a folder: 1. From Google Drive, click the New button, then select Folder from the drop-down menu. 2. A dialog box will appear. Enter a name for your folder, then click Create.
  54. 54. 3. Your folder will appear on the left below My Drive. You may need to click the drop-down arrow to see your folders.
  55. 55. To move files into folders: 1. Click and drag the file to the desired folder. 2. The file will appear in the selected folder. To add multiple files to the same folder, press and hold the Ctrl key (or Command on a Mac), then click to select each desired file. When you're ready, click and drag the files to the desired folder.
  56. 56. To delete a file: Deleting a file from your Google Drive is similar to deleting a file from your computer. You will have to move the file to the Trash folder and then delete it permanently, just like you would delete a file from the Trash or Recycle Bin on your computer. 1. Select the file you want to delete, then click the Remove button to move the file to the Trash folder. 2. Select Trash in the left navigation pane. 3. The Trash folder will appear. Click Trash near the top of the screen, then select Empty Trash. The files will be permanently deleted.
  57. 57. To preview a file: Previewing files is a great way to make sure you're opening the right version of a file or to take a quick look at files without opening them. 1. Select the file you want to preview, then click the Preview button. 2. A preview of the file will appear.
  58. 58. Right-clicking Right-clicking allows you to access the full list of actions for any file. Most of the actions listed here are accessible in other places on Google Drive, but it serves as a great shortcut. Practice with a project Ready for an additional challenge? The following resource from Google will help you practice organizing and sharing files: you'll learn how to use Google Drive to store, access, and share files such as documents, presentations, forms, and photos in one central place. The lesson takes 45-90 minutes to complete.
  59. 59. Sharing and collaborating on files Google Drive makes sharing your files simple. It also allows multiple people to edit the same file, allowing for real-time collaboration. Sharing files Whenever you share a file from your Google Drive, you can let others view and even edit that same file. While you can share any file stored on your Google Drive, it's important to note that you can only use the collaboration features for files created within your Drive.
  60. 60. Let's look at the example of Olenna, an art teacher who uses her Google Drive to organize letters, lesson plans, and more. Olenna's files include:  Files she keeps private, like her spreadsheet with classroom expenses  Files she lets others edit, like the lesson-planning documents she creates with her co-teacher  Files she shares publicly and doesn't let others edit, like the newsletters and announcements she shares with her students and their parents  Files others share with her, including ones she can edit, like her co-teacher's supply inventory; and ones she can't, like a schedule sent to her by the principal
  61. 61. As you can tell, no single sharing setting would be right for all of Olenna's files. The settings you choose for each of your shared files will probably depend on why you're sharing it in the first place. When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public, your collaborators will not need a Google account to access the file.
  62. 62. To share a file with a limited group of people: 1. Locate and select the file you want to share, then click the Share button. 2. A dialog box will appear. In the People box, type the email addresses of the people you'd like to share the file with. If you want, you can add a message that will be emailed to the people you share the file with.
  63. 63. 3. Click Send. Your file will be shared. For more control over your files, you can click the drop-down arrow to decide whether people can edit, comment on, or simply view the file.
  64. 64. Sharing with a link You can easily share a file with a larger group of people by providing a link to any file in your Google Drive. A link is basically a URL or web address for any file you want to share. This can be especially helpful for files that would be too large to send as an email attachment, like music or video files. You can also share a file by posting the link to a public webpage. Anyone who clicks the link will be redirected to the file.
  65. 65. To share a link: 1.Locate and select the file you want to share, then click the Share button. 2. A dialog box will appear. Click Get shareable link.
  66. 66. 3. A link to the file will be copied to your web clipboard. You can then paste the link in an email message or on the Web to share the file. When you're finished, click Done.
  67. 67. Files shared with you People can also choose to share files with you. These files will appear in your Shared with Me folder. However, if you'd prefer to access a file from your Google Drive without switching to this view, you can move it. To do this, navigate to your Shared with Me folder, hover the mouse over the desired file, then select Add to My Drive. Collaboration tools Whenever you share a file in a Google Drive format, you'll have the option to allow your co-editors to change and edit the file. Google Drive offers several tools that enhance collaboration by making it easier to communicate with your co-editors and to see which changes have been made and by whom. Click the buttons in the interactive below to learn about the collaboration features in Google Drive.
  68. 68. Downloading and printing files from Google Drive Once you've created a file, it will be accessible whenever you sign in to Google Drive. However, there may be times when you want to download or print a file for offline access.
  69. 69. To download a file: 1. Locate and right-click the file you want to download, then select Download. 2. The file will be downloaded to your computer.
  70. 70. To choose a file format: By default, Google Drive will choose the most common file format whenever you download a file. For example, if you download a Google Document, it will automatically be saved as a .docx file, which is used by Microsoft Word and most other word processors. However, there may be times when you want to choose a different format, such as PDF.
  71. 71. 1. Double-click the desired file to open it. 2. The file will appear in a new tab. Select File > Download as, then choose the desired file type. In this example, we'll choose PDF Document (.pdf). 3. The file will be downloaded to your computer in the desired file type. s
  72. 72. To print a file: 1. Double-click the desired file to open it. 2. Select File > Print. 3. The Print dialog box will appear, along with a preview of your file on the right. Choose the desired options, then click Print. Note that these options will vary depending on the type of file you're printing. For example, you'll have different options for printing a spreadsheet than you would for printing a presentation.
  73. 73. There may be times when you go to log in to Gmail, Google Docs, or any other Google site and can't seem to remember the email address or password you used when creating your account. Luckily, Google makes it easy to recover your account information. However, you will need some information to recover your account, whether it's your email address, the date you created your account, or your phone number.
  74. 74. To recover your user name: If you don't use your email address often or if you never wrote it down, you might one day find that you've forgotten it. Google makes it easy to recover your user name.
  75. 75. 1. Go to the Google sign-in page and click Need help? below the login field.
  76. 76. 2. Click Find my account. 3. Select either Enter your recovery email address or Enter your recovery phone number, then type your name and check off the box next to I'm not a robot. Click Submit. Ss
  77. 77. 4. Google will send you an email or text message containing your user name. To recover your password: If you know your user name but can't remember your password, you can reset your password to something else.
  78. 78. 1. Go to the Google sign-in page and click Need help? below the login field.
  79. 79. 2. Enter your email address, then click Next.
  80. 80. 3. Enter the last password you can remember, then click Next. If you can't remember one, click Try a different question. Other options will become available, including entering the month and year you created the account or sending a verification code to your recovery email address.
  81. 81. 4. If you have a recovery email address, you will be sent a verification code to reset your password. If you don't, you will be asked to type an email address or phone number where you can receive a code. 5. Once you receive the code, type it and click Next.
  82. 82. 6. A new page will appear. Type your new password into the first field, then retype it into the second one. Click Change password.
  83. 83. 7. Your password will be changed. If you’ve tried these methods and still can’t get in to your account, we’ve found this page to be the most helpful in getting Google issues resolved.
  84. 84. The doc.new shortcut Did you know that you can create a new Google Doc in just a few seconds? All you have to do is type doc.new into the address bar of your web browser and press Enter.
  85. 85. Creating new Google Doc To create a new Google Doc, type doc.new into the address bar of your web browser and press Enter. It's that easy.
  86. 86. If you are signed into your Google account, a new document will instantly be created. If you aren't signed in to your Google account, you will be prompted to log in before the document can be created.
  87. 87. Here are some other shortcuts you can try:  Create a new Google Slides presentation with slide.new.  Create a new spreadsheet with sheet.new.  Create a new Google Form with form.new.
  88. 88.  Create a new Google Site with site.new.  Create a new calendar event with cal.new. To find the full list of available shortcuts, go to goo.gle/Shortcuts.

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