Note to the Budget

1. NOTES TO THE BUDGET
1. Arrival of guest - The Youth Millennium Development Ambassadors will only be responsible for
accommodation and feeding during their stay:
Holland…………………………………………………………………………..Helene Oord
Admin /Fin…………………………………………………………………....Ars. Mustafa
Board Member…………………………………………………..…………Dr. Obi
International Coordinator (Nigeria)………………………………Dr. Oko
President Millennium Development Ambassadors………Chief Justin
Worldview Mission Guest Speaker……………………………..Worku
2. The Youth Millennium Development Ambassadors would be responsible for five disables participants’
i.e Air ticket from and to their country including accommodation and feeding. A air ticket of $1800 per
person.
3. ADMINISTRATIVE COST:
Salary /allowance
top- up cards
tran
4. National Youth Development Summit - Post MDG 2015 agenda Sierra
Leone January-21st March, 2013:
Accommodation:
Hotels
I. Y.M.C.A Cost per single =$85 Doubles: $145
II. Sierra International Hotel Cost per single = $100, Doubles: $200
Hiring of vehicle/Bus-For Delegate from Lungi to Freetown and back including the cost of Frey
fairs =$750
Hiring of vehicle/ Bus for guest from Hotel to the Venue where the summit would be held =$360
Renting of Hall - $275 @ 2 days = $ 550
PA System- $100 @ 2 days = $ 200
Generator - $60 @ 2 days = $ 120
Purchase of Stationary
Projector- Le100,000 per day for 2 days = $35 @ 2 days = $ 70
Feeding during summit (Tea Break & Lunch Break) for 2 days @ $20 per person @ 250 =
$10000
T-Shirts- $15@ 250 per T-shirt = $ 3,750
Banners- $80 @ 5 banner s= $402
purchase of table cloth including beautification @2 days = $250
Media Coverage including Photos

2. I. Scroll Massages: 30 words costing $1 per word @ 25 days = $750 (before event)
II. News Coverage: 3 Minutes costing Le: 1,100,000 = $300 for 3mins
5. Visitation/site seen- this would be done on the 21st March 2013:
MDG Local Elementary Primary School Building site Moyamba Town Southern Province,
Freetown, Sierra Leone. During this session the following will be needed:
Tea break and lunch for 25 passengers @ $20 per person @ 2 days = $ 1000 who went to
Moyamba for site seen.
Hiring of vehicle/Bus (Melina Tours) for 20 passengers for site seen to Moyamba @ 1 day =
$750
Fueling of bus to Moyamba and back 160 litres to and from Moyamba costing @ $1 per litter
@160 litters = $166.
Media coverage (photos) during and after the Summit $200
6. Miscellaneous Expenses
token to volunteers $ 35 @ 15 person @ 5 days amounted to $ 2,625
Rope for the banners $5 @ 50 yard each costing $ 250
Entertainment of guest from Lungi to Freetown and back $25 @10 guest @ 2 days costing $500
purchase of table cloth including beautification cost amounted to $ 250
7. Administrative and Coordination cost:
Vehicle rental and fuel and lubricant
2 vehicles @ $200 per day @ 3 month $1,200
20 litres @ $ 1.50 per litres @ 2 vehicles @ 90 days = $ 5,400

3. 8. Communication ( telephone & internet)
Top up cards in respect of senior Staff cost = $40 @ 3 month @ 4 senior staff = $
480
Internet facilities $ 100 @ 3 months = $ 300
Salaries/wages/allowances
senior Staff= 4 Senior staff @ $350 per month @3 month=$ 4,200
junior Staff = 4 Junior staff @ $200 per month @3 month= $ 2,400
Hiring of bus
I. SLRTA Le 3,000,000 which is equilivent to $750 including fuel
II. Melina Tours Le 2,000,000 which is ebullient to $ 500 excluding fuel
Stationeries
Note pad $ 2 @ 350 pads
Pen $6 per dozen @ 30 dozen costing $ 180
Marker $2 @ 10 markers costing $ 20
Flip Chat & Stand $100 @ 3 flip charts costing $300
Files $1@ 250 files costing = $250
papers $ 5 @ 5 packets costing = $ 25
envelopes 4 pkts @ $10 per packets = $40

4. Budget Justification
1. Delegate- senior personal
The Summit has five international Senior delegates who will be coming from the Diaspora to facilitate the
summit and Youth Consultation in Sierra Leone . The Summit committee will only be responsible for
accommodation and feeding during their stay: The sum of $200 will set aside to for accommodation and
feeding per day for each delegate during their five days of straying for the summit.
2. Disable Persons: The Summit Committee would be responsible for five disables participants’ i.e
Air ticket from and to their country including accommodation and feeding. A air ticket of $1800 per
person. The propose of this is to enable people with Disability to participate actively in the Youth
Consultation process.
3. Expenditures during the event
Feeding including transportation for food during the summit
Transportation of guest from Lungi to Freetown including Fery Fair
Entertainment of guest from Lungi to Freetown and back
Transportation of guest from hotel to venue and back
Hall rental (Summit Venue)
P.A. System
Generator
projector
T-Shirts
Banners
The expenses for the Youth Consultation evolves all around the highlighted Bullets points Note that
prices on the Area are the actual amount for items because the economic changes and prices change from
time to time. All of these stated Items are needed to ensure the success of the Summit in Sierra Leone
4. Site Seen/Visitation Moyamba
After the summit the International delegates will do a site visitation to Moyamba Town Tannihum Village
Southern province Freetown. This visit is for us to see the site given to us for the development of an
MDG Local elementary Primary School . To see this happen we need the sum of $2,110 this will include
Hiring of vehicle/Bus, Fueling of vehicle / bus to Moyamba and back, Media coverage and photos during
the summit and at the site seen , and Tea Break & Launch.
5. Media coverage including photos during Summit
The summit committee requires a media coverage for the event. This medium will used to
advertise the summit through Scholl Massages on Television and news coverage during the
event.

5. 6. Stationeries
The following Stationeries are needed for the Summit: the lump sum of $1,515 is need to
purchase these items, we will not accept the fact that the cost of items will remain the same;
prices changes from time to time . These Items will be used during the youth consultation
Note pad
Pen (parcket)
Marker
Flip Chart & Stand
Files
Paper
Envelopes
7. Miscellaneous Expenses
A lump sum of $8,925 will be needed for any miscellaneous expenses such as
Rope for the banners
Entertainment of guest from Lungi to Freetown and back
Hall beautification
Volunteers
Printing
Contingency/Emergency
8. Administrative & collaborations cost
There will be an administrative cost for summit volunteers and staffs including Rental of vehicle, fuel and
lubricants
Senior Staff : there will be four senior staff for the Summit planning committee for three month,
each will $350 per month as allowance and four junior staff each $250 per month. this is to
motivate the organizers.
Vehicle rental: the planning committee comprising of Senior and junior staffs will need two
vehicles for means of transportation fuel and lubricant which will enhance the full running of the
Youth Consultation
9. Communication
A lump sum of $780 will be needed for both Telephone card and internet to ensure smooth
communication and connection with Government, NGO Partners and donor agencies