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Farm Record keeping By Allah Dad Khan

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Livestock Farm Record keeping By Allah Dad Khan

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Farm Record keeping By Allah Dad Khan

  1. 1. www.stewardshipcommunity.com
  2. 2. Importance and Uses of Farm Records These are written statements or collection of facts and figures on a subject for a definite purpose. These records arise from the day-to-day transactions made by the farmer and should be accurate. They are used in identifying the strong as well as the weak areas of the farm business, in recognizing problems, and in determining solutions to those problems. They are used as the bases for the farmer’s key decisions concerning farm operations. www.stewardshipcommunity.com
  3. 3. Classification of Farm Records Physical – it contains information on farm productivity, like the records on crop production, livestock production, farm machinery and equipment. They provide data which will later on become part of the financial records under the account heading Inventory. 1. Crop production record – this is maintained mainly to monitor crop production activities. It gives the name of the crop being cultivated, the date of planting, the allotted area, the time to harvest and the actual volume of production at harvest time and its worth in Rupees. www.stewardshipcommunity.com
  4. 4. Livestock and poultry production records production record for livestock largely differs from that of crops. In swine for example, both weanlings and fattening hogs are the main products, breeding animals will have individual records. This will allow the farmer to keep track of the performance of each breeder, and of the farm as a whole in terms of production. www.stewardshipcommunity.com
  5. 5. Record keeping – why keep records? m Why keep records? – All food production quality assurance schemes require detailed records to be kept – Records can help you remember what happened in previous crops (what worked well/badly). – Enable you to calculate the costs and profits from crops. – Spray records • Calibration records • What was used when and on what • Chemical store records – Accidents and incidents (health and safety). – Training records. – Keeping farm records is an important step in good farm management.
  6. 6. Record keeping – quality assurance schemes Quality assurance schemes Each scheme will usually have their own record forms to complete (paper or electronic). Training is often available, supported by the assurance scheme agronomists. Often these records need to be available at harvest to go with the harvested crop as proof that there was no deviation from the grower protocol. Farms are likely to have periodic checks to ensure compliance to the grower protocol; spot checks to ensure compliance and validate records. 3 o 4
  7. 7. Record keeping – farmer records Farmer records Use a note book – or similar, to record a range of different farming activities. Planting and harvest dates and crop yields, crop varieties. Crop rotation Inputs such as fertilizer and crop protection products Calculate input costs versus harvest value Land management Sprayer calibration records Crop protection store records Labour costs Accidents and incidents Many different electronic farm record packages available.
  8. 8. Record keeping – crop-based variable costs Activity Quantity Date Cost Field name and size Cultivation/land preparation Manure (what was used and how much) Crop and variety planted Fertiliser inputs (line per activity) Crop Protection inputs (line per activity) Irrigation used Other inputs (post harvest treatment) Casual labour costs (planting, inter-row weeding, harvest) Total Variable costs Recording Crop Based Variable Costs
  9. 9. Record keeping – harvest records Harvest records Date the crop was harvested Amount of produce harvested Where the product was sold Value of the product sold Quality classification achieved for the product
  10. 10. Record keeping – profit and loss Profit and loss records Cost Sales Total fixed costs (land rental, bank loans and own labour costs) Total variable costs Total crop sales Sales minus Costs 4
  11. 11. Record keeping – crop protection store records  Crop Protection Store Records Product name: Quantity: Batch no: Expiry date: Product use: Crop Field name Amount used Operator Date Amount remaining
  12. 12. Record keeping – crop protection application record  Crop Protection Application Record Date: Crop: Crop Growth Stage: Target pest: Operator: Name/number of Sprayer: Application Volume (l/ha): Product used (per ha): Observed result (report the product effectiveness)
  13. 13. Record keeping – training records Training records Name of the course Training Body Who attended Date Note: Keeping training records enables you to keep track on the profficiency of farm staff and their ability to do specialist tasks. Retain certificates awarded at training
  14. 14. Calibration records – easy calibration The following items should be recorded during a calibration - Date Name or number of Sprayer Nozzle type and number Name of sprayer operator Sprayer pressure Time taken to cover 100m2 (secs) Nozzle height (cm) Swath width (m) Sprayer output per 100m2 (mls) Calculated volume (Litres) per hectare 100m2 output * 100
  15. 15. Record keeping - accident or incident reporting Location Date Reported by Reviewed by 1) What happened (give relevant details including why the accident or incident occured) 2) Injured people (describe who was injured and what were the injuries) 3) Actions taken (actions taken to control the accident including any medical care given to the injured persons) 4) Suggestions to ensure the accident or incident does not happen again
  16. 16. Questions 1) Why should records be kept? 2) What value do records have to farmers? 3) Give some examples of records to be kept? 4) How do you think records could help you?