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Project management-project life cycle-pdf

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Project management-project life cycle-pdf

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Project management-project life cycle-pdf

  1. 1. PROJECT LIFE CYCLE PHASES The Conceptual or Initiation Stage Analysis and Development of the Idea Design Stage Tendering Stage Planning Stage Execution Stage Completion Stage P R O J E C T L I F E C Y C L E P H A S E S / V A R I O U S S T A G E S I N T H E C O N S T R U C T I O N O F A P R O J E C T
  2. 2. PROJECT LIFE CYCLE PHASES / VARIOUS STAGES IN THE CONSTRUCTION OF A PROJECT 1. The Conceptual or Initiation Stage 2. Analysis and Development of the Idea 3. Design Stage 4. Tendering Stage 5. Planning Stage 6. Execution Stage 7. Completion Stage
  3. 3. COMMON PROJECT PROCESSES Initiation Defines the project objectives and grants authority to the project manager. Planning Refines the project objectives and scope and plans the steps necessary to meet the project’s objectives. Executing Puts the project plan into motion and performs the work of the project. Controlling Measures the performance of the executing activities and compares the results with the project plan. Closing Documents the formal acceptance of the project’s product and brings all aspects of the project to a close.
  4. 4. STAGE 1 THE CONCEPTUAL OR INITIATION STAGE
  5. 5. 1. THE CONCEPTUAL OR INITIATION STAGE Either due to the entrepreneurial efforts of individuals or groups or to satisfy the needs of society, many construction projects take shape. Many of the major projects undertaken in the series of five year plans are for satisfying the various needs of society. Whatever may be the source from which good ideals crop up for starting welfare projects, it has to be constantly nurtured so that it will reach the completion stage.
  6. 6.  Understanding : a. Type of Project : 1. Residential 2. Commercial 3. Software/Information Technology b. Disciplines handled 1. Civil 2. Electrical 3. Plumbing & firefighting 4. HVAC & Mechanical 5. Landscaping THE CONCEPTUAL OR INITIATION STAGE
  7. 7. Understanding the requirements of the project  Understanding the objectives of the client. Assisting in finalisation of schematic design Co-ordination with the design team. Co-ordinate in finalisation of outline specification and cost estimates. THE CONCEPTUAL OR INITIATION STAGE
  8. 8. Reviewing the designs produced. Assisting the client to obtain Reconnaissance survey with respect to topographical, hydrological and revenue surveys. Co-ordinating with the client in obtaining the feed back on the feasibility and sanitary connections. Assisting the client to obtain soil investigation report THE CONCEPTUAL OR INITIATION STAGE
  9. 9. STAGE 2 ANALYSIS AND DEVELOPMENT OF THE IDEA
  10. 10. 2. ANALYSIS AND DEVELOPMENT OF THE IDEA Whatever ideas put forth in the initiation stage have to be further analysed regarding the cost of the projects and the benefits that will accrue. Initial surveys have to be conducted and cost estimates are to be prepared. Feasibility studies have to be carried out so that the project is economically viable. If it is a social welfare project, then the social utility of the project will be of prime consideration. Once the project becomes acceptable, then the sources of funding the project have to be found out.
  11. 11. ANALYSIS AND DEVELOPMENT OF THE IDEA  Follow up for development of the concept phase to detail design.  Co-ordinate to finalise. Detail specification and schematic designs. Space allocations / arrangements. Finalisation of construction methodology. structural system schematics finalisation  Preparation of preliminary over all budget.  Preparation of project control document.
  12. 12. ANALYSIS AND DEVELOPMENT OF THE IDEA  Cost plans  Preliminary master programme schedule.  Co-ordination with client and architect with regard to preparation and submission of drawing for NOC to BDA/BMP/Airport Authority, telecommunications, BWSSB, BESCOM, Fire Force Authority and MOEF.  Follow up for obtaining approvals from different authorities.
  13. 13. ANALYSIS AND DEVELOPMENT OF THE IDEA  Co-ordination and feedback to the client on the technical inputs regarding design.  Co-ordinating with the client and architects regarding infrastructure requirement at site such as : site office marketing office model flat
  14. 14. STAGE 3 DESIGN STAGE
  15. 15. 3. DESIGN STAGE This is an important stage in the implementation of the project. Necessary field investigations and surveys are conducted. Then the design and drawings for the various elements of the project are prepared. The final estimate is then prepared. Land acquisition is a ticklish problem in many projects. Necessary efforts are to be initiated so that the required area of land is obtained without much trouble. Appropriate designs are to be finalised during this stage itself. Any changes made at a later stage will affect the economy of the project.
  16. 16. STAGE 4 TENDERING STAGE AND AWARD OF WORK
  17. 17. 4. TENDERING STAGE  Suggest the type of contract to the client and to finalise exact nature of contract to be followed like : a. Item rate contract b. Lump sum contract c. Contract with material d. Contract without material  Preparation of Bill of quantities.  Collection of data such as : Report Name of the project and location Name of the client, architects, consultants and their address Logos of each team involved in the project.
  18. 18. TENDERING STAGE AND AWARD OF WORK  Preparation of tender documents.  Ensure correctness of the tender documents with respect to tender conditions and specifications to meet clients requirement.  Recommend tendering strategies and procedures for selection of tenderers.
  19. 19.  Highlighting pre-qualification of contractors.  Short listing of contractors.  Floating of tenders  Preparation of detailed estimates.  Conducting pre bid meetings TENDERING STAGE AND AWARD OF WORK
  20. 20. 20 TENDER DOCUMENTS BILL OF QUANTITIES SHORT LISTING OF THE CONTRACTORS FLOATING OF TENDERS PRE BID MEETINGS NEGOTIATIONS COMPARITIVE &TECHNO- COMMERCIAL COMPARITIVE STATEMENTS RECEIVING OF TENDERS OPENING OF TENDERS FINALISATION OF CONTRACT ISSUE OF WORK ORDER SIGNING OF THE AGREEMENT & CONTRACT DOCUMENT CONTRACT DOCUMENT TENDERING STAGE AND AWARD OF WORK
  21. 21. STAGE 5 AWARDING THE CONTRACT FOR CONSTRUCTION
  22. 22. 5. AWARDING THE CONTRACT FOR CONSTRUCTION Necessary tender documents are prepared and the tender is finally awarded to a contractor who has successfully executed similar major projects in the past and his tender is also economically competitive.
  23. 23. STAGE 6 PLANNING STAGE & COSTING STAGE
  24. 24.  Data collection Area statement Brochure List of consultants Key personnel from client, contractors & consultants Duration of the project Scope of work Project Start date Soil test report Survey & contour plan Sanction plans Basic rates Schedule of finishes 6. PLANNING STAGE & COSTING STAGE
  25. 25.  Preparation of Master programme schedule Shall be to micro level Based on the data collected, BOQ, site reconnaissance, items. Should be logically realistic Identify critical paths Sequencing to be specific to the project Take contractor into confidence presented for approval Save baseline after approval  Preparation of hand book  Identifying the skills , equipment, materials needed PLANNING STAGE & COSTING STAGE
  26. 26. PLANNING STAGE & COSTING STAGE  Updating of cash flow  Material flow and man power deployment schedule shall be based on project plan
  27. 27. STAGE 7 THE CONSTRUCTION STAGE / EXECUTION STAGE
  28. 28. 7. THE CONSTRUCTION STAGE / EXECUTION STAGE This stage requires the maximum skills from the project manager so that the project is executed in time, follows the main designs evolved at the design stage, keeping cost effective methods and adopting the necessary safety precautions. Sometimes, due to variations in site conditions, suitable changes in design may be necessary. It is the construction phase of the project that calls for the maximum coordination between the various agencies concerned with the implementation of the Project.
  29. 29. STAGE 8 MONITORING & CONTROLLING PHASE
  30. 30. CONTROLLING Controlling is complimentary to planning. Once the project has been planned, scheduled and started, the progress of the work has to be checked with the original one. The process of controlling involves comparing the progress of the work with the scheduled one at regular intervals and then taking corrective action to get the desired progress, if it is lagging behind the schedule. Controlling needs updating information through system. The information is analyzed and the project plan is brought upto- date with the necessary changes required to keep the project as per schedule.
  31. 31. 8. MONITORING & CONTROLLING PHASE  Analyse the project information  Communication & reporting  Monitoring all the activities of the project  Comparing the planned to the actual progress & make adjustments as needed
  32. 32. STAGE 9 COMPLETION STAGE
  33. 33. 9. COMPLETION STAGE / PUTTING THE COMPLETED FACILITY INTO USE AND KEEPING UP CONTINUOUS MAINTENANCE Some of the projects can be put into use, when certain parts of it are completed. When the full project is put into use, the factors regarding the maintenance are to be carefully considered. Many a times, projects completed with great efforts and huge costs are not able to give the fullest benefits because continuous maintenance of the facility is not provided.
  34. 34. PROJECT COMPLETION STAGE  Pre-final bill / final bill certification  Closure reports  Handing over reports  Guarantees & warranties  Project statistics compilation  Lessons learnt  Information exchange
  35. 35. Stage Role Client Approvals Leader INCEPTION Client business objectives interpreted to strategic brief to determine value & performance outline planning CA1 Client Advisor PM Architect FEASIBILITY Test for viability and/or option appraisal Project risks assessed Outline design and cost plan Funding and location Client go ahead on scheme CA2 PM/QS Architect/QS PM Appoint professional design team PM/Architect STRATEGY Decide on procurement route, RM, Cost control and quality management CA2 PM/CM SCHEME DESIGN A scheme design and planning application Cost plan and cost checks – iterative with client Build ability testing. Building regulations approval Health and strategy co-ordination CA3 PM/Design team leader QS PM/CM Planning supervisor Roles of project team at each stage of implementation
  36. 36. Stage Role Client Approvals Leader TENDER Prepare detail design and bill of quantities Tender documents Pre-tender health and safety plan CA5 CM/QS/Architect CM/QS COMMISSIONI NG Test and snag all systems Ensure equipment compliance and efficiency to meet client objectives CM/Architect POST-PROJECT REVIEW Feed back into future projects Lessons for client Lessons for PM CA6 Client PM OCCUPATION Recheck ‘underuse’ conditions Manual and training Client/User CM – Construction Manager QS – Quantity Surveyor PM – Project Manager PS – Planning Supervisor Roles of project team at each stage of implementation
  • mohamedlubango

    Apr. 21, 2021

Project management-project life cycle-pdf

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