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PROJECT MANAGEMENT
OUTLINE :
 Projects
 Operations
 Characteristics of a project
 Definitions – Project Management
 Roles & responsibili...
INTRODUCTION :
There are 2 types of work performed by organization:
1. Operations
2. Projects
OPERATIONS
An operation is a series of tasks that are routine, repetitive,
and ongoing throughout the life of the organis...
Examples of operations
Accounts receivable, employee performance
reviews, and shipping and receiving.
Employee performanc...
PROJECTS
There are many definitions for what constitutes a project;
some of these definitions describe the nature of a pro...
Examples of Projects
Office move, a new product launch, the construction of a
building, and a political campaign.
It is n...
Projects come in all sizes. One project might consist of
100 tasks; another 10,000.
One project might take 2 months to c...
PROJECT CATEGORIES
1. Building construction
2. Infrastructure construction
3. Industrial construction
PROJECT CATEGORIES
Includes residential and commercial complexes, education
and recreational facilities, hospitals, hotels etc.
Service man...
These are capital intensive and heavy equipment oriented
works which involves movement of large quantity of bulk
material...
Includes construction of manufacturing, processing and
industrial plants like steel mills, petroleum refineries.
Involve...
CHARACTERISTICS OF A PROJECT
1. OBJECTIVES
A project has a set of objectives. Once the objectives have
been achieved the p...
6. UNIQUENESS
No two projects are exactly similar. Location, infrastructure, agencies and
people make each project unique....
What is project management ?
“Project management is the coordinating effort to
fulfill the goals of the project.”
The pro...
Project Management is the art & science of
mobilising and managing people, materials,
equipment and money to complete the ...
According to PMI, USA project is defined as “Time limited goal
directed, major understanding requiring the commitment of
v...
Project Management as a discipline evolved because of a
need to co-ordinate resources and technology to secure
predictable...
PROJECT MANAGER ROLES AND
INTERACTIONS
Identify the project goals
Co-ordination
Planning
Project completion and acquiring the knowledge
Responsibilities of the Project manager
Project manager is the person assigned to lead the
project management process.
He/she is ultimately responsible for the pr...
Responsibilities of the Project manager :
1. Identify:
- goals
- objectives
- requirement
- limitations of the project.
Responsibilities of the Project manager :
Coordinate the different needs and expectations of the
various stakeholders, in...
Responsibilities of the Project manager :
 Close the project when complete
 Capture the knowledge accrued.
PROJECT
SCOPE
TIME
COST
HUMAN
RESOURCE
PROCUREMENT
COMMUNICATIO
N
QUALITY
RISK
Project managers are responsible for balanc...
PROJECT MANAGEMENT FRAMEWORK
Integration
Management
Time
Management
Cost
Management
Scope
Management
Quality
Management
HR...
The Project Management focuses on nine distinct areas
requiring project manager knowledge and attention:
PROJECT INTEGRATI...
PROJECT TIME MANAGEMENT
To provide an effective project schedule.
Setting the finish date of the project as well as any in...
PROJECT HUMAN RESOURCE MANAGEMENT
To develop and effectively employ project
personnel.
Signing on the team members who wil...
PROJECT PROCUREMENT MANAGEMENT
To obtain necessary resources from external sources.
Project procurement management within ...
PROJECT SCOPE
Identifying the specific work to be done for the project.
PROJECT TIME
Setting the finish date of the projec...
PROJECT PROCUREMENT
Acquiring the material and equipment resources with which to carry out
project tasks.
PROJECT COMMUNIC...
Leadership roles of the Project Manager
1. Interpersonal Roles
2. Informational Roles
3. Decisional Roles
Leadership roles of the Project Manager
1. Interpersonal Roles
- Deal effectively with people from various professional
ba...
Leadership roles of the Project Manager
2. Informational Roles
- Arrange and lead team meetings
- Create and maintain work...
Leadership roles of the Project Manager
3. Decisional Roles
- Appropriately allocate resources if a project falls behind
s...
The six traits of Good Project Managers;
Trait 1: Enthusiasm of the project
Trait 2: The ability to manage change effectiv...
9 Knowledge ar eas
PROJECT MANAGEMENT CONSTRAINTS
Every project has to manage 4 basic constraints ;
1. SCOPE
2. TIME
3. COST
4. QUALITY
Balan...
PROJECT MANAGEMENT CONSTRAINTS
SCOPE
 Scope is what the project is trying to achieve, it entails all the
work involved in...
PROJECT MANAGEMENT CONSTRAINTS
COST
 The cost approved for the project including all required
expenses needed in order to...
PROJECT MANAGEMENT CONSTRAINTS
SCHEDULE
 Schedule is the time required to complete the project.
 The project schedule is...
PROJECT MANAGEMENT CONSTRAINTS
 Quality is the center of the project triangle.
Quality affects every side of the triangle...
PROJECT MANAGEMENT CONSTRAINTS
 It is defined as delivering the project
outcomes according to the stated or
implied needs...
PROJECT MANAGEMENT CONSTRAINTS
 Balancing scope, time and money is often
among the biggest responsibilities of the
projec...
PROJECT MANAGEMENT CONSTRAINTS
EXAMPLE 1
If there is an additional time in the schedule, you might be
able to increase sco...
PROJECT MANAGEMENT CONSTRAINTS
EXAMPLE 2
If there is a need to cut costs to meet the budget, you might
have to decrease sc...
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Project Management- introduction

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Project Management- introduction

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Project Management- introduction

  1. 1. PROJECT MANAGEMENT
  2. 2. OUTLINE :  Projects  Operations  Characteristics of a project  Definitions – Project Management  Roles & responsibilities of Project Manager  Project Management Framework  Project Management Constraints  Project Life Cycle Phases  Planning  Construction team
  3. 3. INTRODUCTION : There are 2 types of work performed by organization: 1. Operations 2. Projects
  4. 4. OPERATIONS An operation is a series of tasks that are routine, repetitive, and ongoing throughout the life of the organisation. Operations are typically necessary to sustain the business.
  5. 5. Examples of operations Accounts receivable, employee performance reviews, and shipping and receiving. Employee performance reviews might take place every six months, for example, and although the names and circumstances of employees and supervisors might change, the process of preparing and conducting employee reviews is always the same. In addition, its expected that there will be employee reviews throughout the life of the organisation.
  6. 6. PROJECTS There are many definitions for what constitutes a project; some of these definitions describe the nature of a project and how it differs from other type of work, the description used to define a project including the following Projects are not routine or ongoing. That is, projects are unique and temporary and are often implemented to fulfill a strategic goal of the organisation. A project is a series of tasks that will culminate in the creation or completion of some new initiative, product, or activity by a specific end date.
  7. 7. Examples of Projects Office move, a new product launch, the construction of a building, and a political campaign. It is never the same project twice – for example, this year’s product launch is different from last year’s product launch. There is a specific end date in mind for the launch, after which the project will be considered complete. After the project is complete, a new and unique product will be on the market.
  8. 8. Projects come in all sizes. One project might consist of 100 tasks; another 10,000. One project might take 2 months to complete; another might take 10 years. There can be projects within projects, linked together with a master project consolidating them all. These subprojects, however, are all unique and temporary, and all have a specific outcome and end date.
  9. 9. PROJECT CATEGORIES 1. Building construction 2. Infrastructure construction 3. Industrial construction PROJECT CATEGORIES
  10. 10. Includes residential and commercial complexes, education and recreational facilities, hospitals, hotels etc. Service mankind by providing shelter and services for its habitation, educational, recreational, social and commercial needs. Designed by Architect and financed by public and private sector and individual. BUILDING CONSTRUCTION
  11. 11. These are capital intensive and heavy equipment oriented works which involves movement of large quantity of bulk materials like earth, steel and concrete. Includes dams and canals, highways and airports, railways and bridges, large water supply and sewage disposal networks, nuclear and thermal power plants etc., which build up the infrastructure for the growth of economy. INFRASTRUCTURE CONSTRUCTION
  12. 12. Includes construction of manufacturing, processing and industrial plants like steel mills, petroleum refineries. Involves heavy investment and are highly specialised. Industrial constructions are financed by government, public and private enterprises. INDUSTRIAL CONSTRUCTION
  13. 13. CHARACTERISTICS OF A PROJECT 1. OBJECTIVES A project has a set of objectives. Once the objectives have been achieved the project ceases to exist. 2. LIFE SPAN Project end has to be spelt out in set of objectives. 3. SINGLE ENTITY It is entrusted to one responsibility centre participant or many. 4. TEAM WORK Team works are constituted of members belonging to different disciplines, organisation and even countries. 5. LIFE CYCLE Life cycle reflected by growth, maturity and delay. It has a learning component.
  14. 14. 6. UNIQUENESS No two projects are exactly similar. Location, infrastructure, agencies and people make each project unique. 7. CHANGE Some changes may not have any major impact. Some changes will change the entire course of the project. 8. SUCCESSIVE PRINCIPLES More is known about the project when it enters the construction phase. 9. MADE TO ORDER The customers stipulates various requirements and puts constraint within which the project must be executed. 10. HIGH LEVEL OF CONTRACTING high percentage of work is done through contractors. 11. RISK & UNCERTAINTIES There cannot be project without risks and uncertainties.
  15. 15. What is project management ? “Project management is the coordinating effort to fulfill the goals of the project.” The project manger, as the leader of the project team, is responsible for this effort and its ultimate result. Project managers use knowledge, skills, tools and methodologies to : - Identify the goals - objectives - requirements - limitations of the project DEFINITION
  16. 16. Project Management is the art & science of mobilising and managing people, materials, equipment and money to complete the assigned project works on time within the budget cost and specified technical performance standard. It aims at achieving the specified objective efficiently and effectively by managing human energies and optimising the non- human resources placed at the disposal.
  17. 17. According to PMI, USA project is defined as “Time limited goal directed, major understanding requiring the commitment of varied skills and resources.” It also describes a project as a combination of human and non- human resources pooled together in a temporary organisation to achieve specific purpose and set of activities which can achieve that purpose to distinguish one project from the other.
  18. 18. Project Management as a discipline evolved because of a need to co-ordinate resources and technology to secure predictable results. According to Project Management Institute (PMI), project managers must co-ordinate nine areas of expertise: Cost, Time, Scope, Quality, Communications, Human resources, Contracts, Supplies, Risk management
  19. 19. PROJECT MANAGER ROLES AND INTERACTIONS
  20. 20. Identify the project goals Co-ordination Planning Project completion and acquiring the knowledge
  21. 21. Responsibilities of the Project manager
  22. 22. Project manager is the person assigned to lead the project management process. He/she is ultimately responsible for the project’s success. Project Manager
  23. 23. Responsibilities of the Project manager : 1. Identify: - goals - objectives - requirement - limitations of the project.
  24. 24. Responsibilities of the Project manager : Coordinate the different needs and expectations of the various stakeholders, including team members, resource managers, senior management, customers and sponsors.  Plan , execute, and control the tasks, phases, and deliverables of the project based on the identified project goals and objectives.
  25. 25. Responsibilities of the Project manager :  Close the project when complete  Capture the knowledge accrued.
  26. 26. PROJECT SCOPE TIME COST HUMAN RESOURCE PROCUREMENT COMMUNICATIO N QUALITY RISK Project managers are responsible for balancing and integrating competing demands to implement all aspects of the project successfully.
  27. 27. PROJECT MANAGEMENT FRAMEWORK Integration Management Time Management Cost Management Scope Management Quality Management HR Management Risk Management Communication Management Procurement Management Nine Areas of Project Management
  28. 28. The Project Management focuses on nine distinct areas requiring project manager knowledge and attention: PROJECT INTEGRATION MANAGEMENT To ensure that the various project elements are effectively coordinated. PROJECT SCOPE MANAGEMENT To ensure that all the work required (and only the required work) is included. Identifying the specific work to be done for the project.
  29. 29. PROJECT TIME MANAGEMENT To provide an effective project schedule. Setting the finish date of the project as well as any interim deadlines for phases, milestones, and deliverables. PROJECT COST MANAGEMENT To identify needed resources and maintain budget control. Calculating and tracking the project costs and budget. PROJECT QUALITY MANAGEMENT To ensure functional requirements are met. Identifying the acceptable level of quality for the project goals and objectives.
  30. 30. PROJECT HUMAN RESOURCE MANAGEMENT To develop and effectively employ project personnel. Signing on the team members who will carry out the tasks of the project. PROJECT COMMUNICATIONS MANAGEMENT To ensure effective internal and external communications. Conveying assignments, updates, reports, and other information with team members and other stakeholders. PROJECT RISK MANAGEMENT To analyse and mitigate potential project risks and response planning.
  31. 31. PROJECT PROCUREMENT MANAGEMENT To obtain necessary resources from external sources. Project procurement management within an organization manages all the major purchases. Acquiring the material and equipment resources with which to carry out project tasks. These nine areas form the basis of the Project Management for project managers in any industry.
  32. 32. PROJECT SCOPE Identifying the specific work to be done for the project. PROJECT TIME Setting the finish date of the project as well as any interim deadlines for phases, milestones, and deliverables. PROJECT COST Calculating and tracking the project costs and budget. PROJECT HUMAN RESOURCES Signing on the team members who will carry out the tasks of the project.
  33. 33. PROJECT PROCUREMENT Acquiring the material and equipment resources with which to carry out project tasks. PROJECT COMMUNICATION Conveying assignments, updates, reports, and other information with team members and other stakeholders. PROJECT QUALITY Identifying the acceptable level of quality for the project goals and objectives. PROJECT RISK Analyzing potential project risks and response planning.
  34. 34. Leadership roles of the Project Manager 1. Interpersonal Roles 2. Informational Roles 3. Decisional Roles
  35. 35. Leadership roles of the Project Manager 1. Interpersonal Roles - Deal effectively with people from various professional backgrounds and create team unity - Solve team disputes - Focus and motivate team members to achieve milestones on the way to achieving the project goal. - Build positive relationships with project stakeholders.
  36. 36. Leadership roles of the Project Manager 2. Informational Roles - Arrange and lead team meetings - Create and maintain work schedule for other people - Communicate project vision to upper management - Provide feedback regarding results, quality and project deliverables
  37. 37. Leadership roles of the Project Manager 3. Decisional Roles - Appropriately allocate resources if a project falls behind schedule - Strike a balance between cost, time and results - Prevent scope “creep” (when the project keeps getting bigger and more complex) and budget “slippage” (when the money starts running out)
  38. 38. The six traits of Good Project Managers; Trait 1: Enthusiasm of the project Trait 2: The ability to manage change effectively Trait 3: A tolerant attitude towards ambiguity Trait 4: Team building and negotiating skills Trait 5: A customer first orientation Trait 6: Adherence to the priorities of business
  39. 39. 9 Knowledge ar eas
  40. 40. PROJECT MANAGEMENT CONSTRAINTS Every project has to manage 4 basic constraints ; 1. SCOPE 2. TIME 3. COST 4. QUALITY Balancing scope, time and money is often among the biggest responsibilities of the project manager
  41. 41. PROJECT MANAGEMENT CONSTRAINTS SCOPE  Scope is what the project is trying to achieve, it entails all the work involved in delivering the project outcomes and the processes used to produce them.  Scope is the reason and the purpose of the project.  Scope is the boundary of a project.
  42. 42. PROJECT MANAGEMENT CONSTRAINTS COST  The cost approved for the project including all required expenses needed in order to deliver the project.  The project managers have to balance between not running out of money and not under spending.  Poor executed budget plans can result in a last minute rush to spend the allocated funds.
  43. 43. PROJECT MANAGEMENT CONSTRAINTS SCHEDULE  Schedule is the time required to complete the project.  The project schedule is often the most frequent project oversight in developing projects.  Proper control of the schedule requires the careful identification of tasks to be performed, an accurate estimation of their durations, the sequence in which they are going to be done, and how people and resources are allocated.
  44. 44. PROJECT MANAGEMENT CONSTRAINTS  Quality is the center of the project triangle. Quality affects every side of the triangle, and any changes you make to any side of the triangle are likely to affect quality.  Quality is not a factor of the triangle; it is a result of what you do with time, money and scope QUALITY
  45. 45. PROJECT MANAGEMENT CONSTRAINTS  It is defined as delivering the project outcomes according to the stated or implied needs and expectations of the project beneficiaries.  It also means complying with quality standards that are mandated (laws and regulation as per government) and professional standards.
  46. 46. PROJECT MANAGEMENT CONSTRAINTS  Balancing scope, time and money is often among the biggest responsibilities of the project manager.  Managing these constraints is the main responsibility of the project manager.  Each constrain has a specific goal and a project is deemed successful when it achieves all 3.  Failure in any of them has an impact in the other, a delay in a project has an impact on its cost, and an increase in scope has an impact in both time and budget.
  47. 47. PROJECT MANAGEMENT CONSTRAINTS EXAMPLE 1 If there is an additional time in the schedule, you might be able to increase scope by adding tasks and duration. With the extra time and scope, you can build a higher level of quality into the project and its deliverables.
  48. 48. PROJECT MANAGEMENT CONSTRAINTS EXAMPLE 2 If there is a need to cut costs to meet the budget, you might have to decrease scope by cutting tasks or reducing task duration. With decreased scope, there might be fewer opportunities to achieve a certain level of quality, so a lower quality results from the need to cut costs

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