2. ๏ WHAT IS AUDITING
๏ Auditing is the examination or validation of
Critical Control Points or Critical Control
Documents in the chain of custody by an
Operation/facility/Company which duly envisages
the accuracy and completeness on the Traceable
Standard Operating Procedures.
- A verification of the effectiveness of a system.
- Through inspect materials, processes, finished
product, records, systems and other activities.
- There always two type of audits Internal Audit and
external audit
3. โข Traceability is the procedure of tracking (and
documenting) all your raw materials,
parts, and finished goods throughout your
manufacturing process, such as production,
processing and handling.
โ
Trackingโ (or Trace forward) โ
Traceabilityโ most of all
companies use software, lot
numbering, batch numbering ,
barcoding etc
5. 1 . Tr a c k i n g a n d R e c o r d - K e e p i n g
I f y o u e v e r n e e d t o d o a p r o d u c t r e c a l l , y o u r p r i o r i t y i s
g o i n g t o b e i d e n t i f y i n g a l l t h e a ff e c t e d p r o d u c t s , s o y o u c a n
b e t t e r i n f o r m t h e p u b l i c wh e n y o u p u t o u t t h e n o t i c e .
2 . S u p p l y C h a i n Vi s i b i l i t y
P r o d u c t t r a c e a b i l i t y i n m a n u f a c t u r i n g n o t o n l y n e e d s
i n s i g h t s i n t o y o u r o wn p r o d u c t i o n b u t i m p r o v i n g p r o d u c t
t r a c e a b i l i t y a l s o n e e d s a b e t t e r u n d e r s t a n d i n g o f y o u r
s u p p l y c h a i n .
3 . P r o a c t i ve M o n i t o r i n g
O n e o f t h e g o a l s o f i m p r o v i n g y o u r p r o d u c t t r a c e a b i l i t y i s
t h e a b i l i t y t o s p o t p r o b l e m s s o o n , s o y o u c a n n i p a n y
p o t e n t i a l i s s u e s i n t h e b u d a n d a v o i d i t t u r n i n g i n t o a n e v e n
b i g g e r p r o b l e m .
4 . M o c k R e c a l l s P e r f o r m i n g p e r i o d i c m o c k r e c a l l s wi l l
a l l o w y o u t o d e t e r m i n e h o w l o n g i t t a k e s y o u r b u s i n e s s t o
r e c o u p t h e d e f e c t i v e p r o d u c t s .
6. A l l p a r t i c i p a n t s i n m o d e r n s u p p l y c h a i n s a r e e x p e c t e d t o
h a v e e ff e c t i v e p r a c t i c e s i n p l a c e t h a t a l l o w f o r t h e r a p i d
i d e n t i f i c a t i o n , l o c a t i o n , a n d wi t h d r a w a l o f f o o d l o t s wh e n
p r o b l e m s a r e s u s p e c t e d o r c o n f i r m e d . T h i s r e q u i r e s
t h e identification and adoption of business
pract ices t h a t e n a b l e t r a d i n g p a r t n e r s i n t h e f o o d
i n d u s t r y t o t r a c k a n d t r a c e a p r o d u c t t h r o u g h o u t t h e
e n t i r e s u p p l y c h a i n . Tr a c e a b i l i t y c a n b e u t i l i z e d a n d / o r
i s n e c e s s a r y f o r a v a r i e t y o f b u s i n e s s p u r p o s e s ,
i n c l u d i n g :
โขProduct R ecalls/Market Wit hdraw als;
โขRegulatory Compliance;
โขMarket A ccess;
โขPublic H ealt h Trace - backs;
โขFood Saf et y and Qualit y A ssurance; and
โขProcess and Order Management .
7. There are two perspectives when it
comes to product traceability:
Chain traceability
T h i s i s f o r wa r d a n d b a c k wa r d p r o d u c t
t r a c e a b i l i t y. M e a n i n g m a n u f a c t u r e r s c a n t r a c k
p r o d u c t s f r o m r a w m a t e r i a l t o t h e d i s t r i b u t o r.
A n d t h e d i s t r i b u t o r s o r c o n s u m e r s c a n
u n d e r s t a n d wh e r e t h e p r o d u c t c a m e f r o m .
Internal Traceability
T h i s m e a n s p r o d u c t t r a c e a b i l i t y wi t h a l i m i t e d
s c o p e , s u c h a s m o n i t o r i n g o n e s p e c i f i c
m a n u f a c t u r i n g p l a n t .
8. Record Keeping is an act of maintaining track of
activities expedited in the Operation with
respective specific details duly showing
traceability and accountability. All records shall
be safely stored and held secure and in
confidence to the operator, for a minimum
period of five years . The record keeping system
shall be transparent and enable easy
retrieval/traceable on information.
10. RECORDS THAT CAN BE VERIFIED
FOR TRACEABLILITY
โข Daily activity register
โข Stock activity register
โข Transport register
โข Delivery notes, receipts, Transaction
certificate,Transport vouchers,
โข Processing records
โข Cleaning records
โข Pest and Mgmt Records
โข Transport monitoring records
โข Invoices and Purchases records
11. โDescribe the audit trail system used,
listing each component
โExplain the lot/Batch numbering system.
โTrack 1 to 3 sales of organic product
through the system. Report the results.
โComplete one audit balance, comparing
production with sales and storage records
for respective Product.
12. Is the system functional, current and
accessible?
Can input consumption be traced?
Can out-going product be traced back?
Is the output Plausible to capacity and
sourced Input of the operation?
13. โข How is this done?
1. Check the FSSAI certificate, or check records for total
average production per day per shift for Capacityโฆ..
2. Check RM vouchers, Production Register, FG
stocking etc
3. Obtain Beginning and Ending inventories
4. Validate inline to SOP and flow charts.
5. Deduct losses Conversion %, Recovery.
6. Check for Bleed run/Flush/Purge Quantity
conducted