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Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
#AIIM	
The	Global	Community	of	Informa4on	Professionals	
Webinar	Title	
Presented	DATE		
4	Ways	to	Protect	Your	Captured	Data	
from	The@	and	Compliance	Viola4ons	
	
An	AIIM	Webinar	delivered	on	January	20,	2016
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Today’s	Speakers	
Mark	Brousseau	
President	
Brousseau	&	Associates	
Host:	Theresa	Resek	
Director	
AIIM
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Why	We	Are	Here	
	
The	2015	security	and	
compliance	wake-up	call:	
	
§  Massive	data	leaks	
§  Lost	paJent	records	
§  Espionage
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
The	Impact	of	Data	Leaks	
§  60%	of	organizaJons	say	
the	potenJal	impact	of	a	
data	leak	would	be	high	
§  13%	of	organizaJons	say	
the	potenJal	impact	of	a	
data	leak	would	be	
disastrous	
Source:	AIIM
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Average	Cost	of	a	Data	Leak	
	
	
$7.2	MILLION	
Source:	Ponemon	InsJtute	
Increasing	regula-ons	and	standards	are	raising	the	stakes.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
What’s	At	Risk	
§  Customer	informaJon	
§  Intellectual	property	
§  Financial	records	
§  Project	documents
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Organiza4ons	Understand	the	Stakes	
§  67%	of	organizaJons	see	
ensuring	the	privacy	of	
customer	data	as	essenJal.	
§  65%	of	organizaJons	see	
compliance	with	industry	
and	gov’t	regs	as	essenJal.	
Source:	AIIM
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Increasing	Regulatory	Pressure	
	
14,000	
	
	
Federal,	state	and	
industry	laws,	standards	
and	regulaJons	
governing	the	
management	of	
informaJon.	
Source:	Cadence	Group
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Examples	of	Key	Data	Governance	Regula4ons	
§  Health	Insurance	Portability	and	Accountability	Act	(HIPAA)	
§  Payment	Card	Industry	Data	Security	Standard	(PCI-DSS)	
§  Federal	InformaJon	Security	and	Management	Act	(FISMA)	
§  Bank	Secrecy	Act	(BSA)	
§  Gramm-Leach-Bliley	Act	(GLBA)	
§  Sarbanes-Oxley	(SOX)	
§  Defense	InformaJon	Systems	Agency	(DISA)
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
How	Organiza4ons	are	Protec4ng	Themselves	
49%	of	organizaJons	believe	unauthorized	access	by	
internal	staff	poses	the	biggest	threat	to	their	data.	
	
§  Permissions	and	access	controls	
§  AnJ-virus/malware	tools	
§  Strong	passwords	
§  Perimeter	security
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
The	Achilles	Heel:		
Document	Imaging	Systems	
	
	
A	typical	document	imaging	
system	can	create	FOUR	
vulnerabiliJes	that	increase	
the	potenJal	for	data	the@	
and	viola4ons	of	informaJon	
management	regulaJons.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#1:	Prying	Eyes	
	
	
No	encrypJon	while	data	is	in	
moJon	and	no	protecJon	for	
images	or	data	as	they	travel	
through	the	capture	workflow.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#1:	Prying	Eyes	
	
	
	
Most	document	imaging	
systems	have	not	made	the	
leap	to	full	disk	encrypJon.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#1:	Prying	Eyes	
	
	
	
	
Operators	have	network	or	file	
system	rights	to	the	locaJon	
where	images	are	wri(en.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#1:	Prying	Eyes	
	
	
	
Images	are	wri(en	to	the	
scanner’s	local	hard	drive	prior	
to	wriJng	the	data	to	a	
network	file	repository.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#2:	Log	Files	Le@	Unsecured	
	
	
	
Most	document	imaging	
systems	write	batch	log	files	to	
the	local	hard	drive	of	the	
scanner’s	host	PC.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#2:	Log	Files	Le@	Unsecured	
	
	
	
Log	files	may	contain	Personal	
InformaJon	(PI)	or	Personal	Health	
InformaJon	(PHI)	such	as	check	
MICR	informaJon	or	OCR/ICR	results	
from	medical	forms.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#3:	Poor	Visibility	into	Operator	Ac4vi4es	
	
	
	
	
Difficulty	tracking	and	audiJng	
the	acJviJes	of	operaJonal	
staff.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Risk	#4:	Poor	Security	Management	
	
	
Most	document	imaging	
systems	require	manual	
processes	for	network	
administrators	to	review	
security	seings.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
ELIMINATE	THESE	RISKS	
HOW	ADVANCED		DOCUMENT	IMAGING	SYSTEMS
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#1:	“Impersona4on”	
	
	
	
Data	is	wri(en	to	a	different	
user	account	than	the	one	
used	by	the	scanner	operator.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#2:	Protected	Images	and	Data	
	
	
	
Strong	encrypJon	algorithms	
that	do	not	impact	system	
performance.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#2:	Protected	Images	and	Data	
	
	
	
Use	of	Internet	Protocol	
Security	(IPSec)	tunnels	to	
encrypt	data	that	is	in	moJon.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#2:	Protected	Images	and	Data	
	
	
	
Temporary	images	are	stored	
only	in	memory	prior	to	being	
wri(en	to	the	network	store.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#3:	Secure	Audit	Logging	
	
	
	
Detailed	audit	logging	to	a	
customer’s	syslog	server.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#3:	Secure	Audit	Logging	
	
	
	
Batch	log	files	are	wri(en	
directly	to	a	user’s	network,	
instead	of	to	a	local	drive.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#3:	Secure	Audit	Logging	
	
	
	
No	sensiJve	informaJon	is	
included	in	log	files.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Safeguard	#4:	Strong	Security	Management	
	
	
	
A	security	control	panel	that	
provides	insights	and	easy	
control	of	configuraJons.
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Summary	
§  Security	and	compliance	is	on	the	corporate	agenda	
§  OrganizaJons	know	they	must	work	harder	to	protect	content	
§  Most	scanning	systems	create	FOUR	vulnerabiliJes	
§  Advanced	capture	systems	eliminate	these	issues	while	
aligning	document	processing	with	corporate	security	goals
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
ibml	
ibml	provides	intelligent	informaJon	capture	soluJons	that	
drive	business	process	improvements.	Combining	intelligent	
scanners,	somware	and	services,	ibml’s	comprehensive	
soluJons	automate	the	most	demanding	document	
applicaJons	in	banking,	financial	services,	healthcare,	
government	services,	outsourcing	and	more.	Every	day,	ibml	
customers	in	48	countries	rely	on	our	technology	to	
accurately,	efficiently	and	securely	capture	and	process	
millions	of	documents.			Learn	more	at	www.ibml.com
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
Secure	Document	Capture	Solu4ons	
For	more	informaJon,	email	
Dan	Lucarini	at	
dlucarini@ibml.com
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
#AIIM	
The	Global	Community	of	Informa4on	Professionals	
Take	your	skills	to	the	next	level	by	
learning	best	pracJces	and	technologies	
for	digital	imaging	with	AIIM’s	Capture	
&	Imaging	training	course.	
Visit:	AIIM.org/CaptureTraining
Underwri(en	by:	 Presented	by:	 Brousseau	&	Assoc.	
AIIM	is	the	Community	for		
Informa4on	Professionals	
AIIM	believes	that	informa4on	is		
your	most	important	asset	–		
learn	the	skills	to	manage	it.	
	
Our	mission	is	to	improve	
organizaJonal	performance	by	
empowering	a	community	of	leaders	
commi(ed	to	informaJon-driven	
innovaJon.	
	
Learn	more	at	www.aiim.org

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