ICT tools in Education – Day 2

WHAT IS ?
a web-based office
suite: the office
programs, and the
documents you
create with them,
are all kept on a
Google server and
accessed via the
internet at
docs.google.com
available to
anyone with
internet access
whether through
a PC, laptop or
mobile device
free with a
Google
account; if you
have a Gmail
account you
already have
access to
Google Docs
1 GB of free
storage space;
you can
purchase extra
storage space
starting at
25/GB/year
allows you to
share documents
for viewing and
editing, and
allows multiple
users to
collaborate
simultaneously
on a project over
the web

You can use to:
Work on files anywhere, anytime
Get quick feedback from multiple people – simultaneously and
asynchronously
Make the full writing process visible – including revisions
Quickly analyze and organize data
Easily share data sets
Publish documents for invitation viewing and editing or full public
viewing
Upload and download documents in various file formats

What can do?
Documents
Spreadsheets
Presentations
The program allows users to create and edit
documents online. Multiple users can access the
document at the same time, making it easier for
teams to collaborate on projects.
Google's application allows users to create
tables, charts and graphs. The application has
most of the basic functions of desktop
spreadsheet programs, including sorting, filtering
and formula calculations.
Presentations consist of slides. There are 5 basic slide
layouts users can choose when building a presentation.
Google gives users more than a dozen choices in
presentation themes. The application includes basic
functions like image & video support, autoshapes, text
boxes

is compatible with the following file formats:
Comma Separated
Value files (.csv)
PowerPoint (.ppt or
.pps)
StarOffice
documents (.sxw)
Hypertext markup
language (HTML)
files
Excel files (.xls) Rich text format (.rtf)
Microsoft Word
(.doc)
Text files (.txt)
OpenDocument Text
formats (.odt)
OpenDocument
Spreadsheet
formats (.ods)

Selectively Share a
A document can be fully private to its creator, who is also the initial owner (ownership can
be transferred within an organization).
A document can be shared with one person, a group of people or with everyone in the
world. When the document is shared with everyone in the world, the default setting is
View Only.
Sharing can also have an expiration date. For example, the document owner can use this
to give someone a deadline for making edits to a document they created.

Get Files to Docs
Once you have Zoho docs installed
on your desktop, it's easy to upload
your files to the online account. Here
are the different ways in which you
can do it:
1. Add files by dragging and dropping
them into the Zoho Docs folder on your
computer. Files in this folder will
automatically sync with your online
account, so you can access them on
your devices through our apps and on
the web.
2. You can also use the Upload >
Bulk Upload option in your Zoho
Docs homepage and get all your files
from your computer.

Do more with Docs!

features!

API Availability
Archiving and Retention
Collaboration Management
Custom User Interface
Document Assembly
Document Comparison
Document Indexing
Document Tagging
Full Text Searching
Search by Metadata
Text Editing
User Access Controls
Data Import/Export
Basic Reports
Online Customer Support

Word Processing Overall Google Docs wins by a nose over Zoho Writer. Both let you work offline with Gears,
and both maintain version histories. Google Docs takes the lead with its leaner, cleaner user
interface and unified file management.
Spreadsheets Zoho Sheet clearly has the best feature set - at least for the moment - and its integration of
chat and publish functions shows why Web-based applications will be so important.
❑ Looks boring and rough
❑ not many options and very dull compared
to Zoho
❑ Hard to understand for new comers
❑ Similar to Microsoft Spreadhseet
❑ More options
❑ Much more convenient
❑ Much more easy to understand
Presentations ❑ Easy to understand but not as much as
Zoho
❑ Search option for the current saved
documents
❑ Comment section by other and you
❑ Zoho Show's wide variety of templates
and clip art makes it more useful
❑ Easy to understand and use
❑ Sharing option
❑ More buttons and opetion at the front
than Google
Mobile Friendly /
Cloud
Google Docs can be used with: Standalone,
Cloud
Zoho Docs software can be used in:
Standalone, Cloud, SaaS while

Creating presentations with dynamic online presentation tool

A. GENERAL INFORMATION: What is PREZI?
Cloud-based presentation application & storytelling tool that allows users to
create a presentation using a map layout that opens up a new world between
whiteboards and slides.
Results:
the zoomable canvas makes it fun to explore ideas and the connections
between them
visually captivating presentations that show relationships from an interesting
point of view and lead your audience down a path of discovery

What does Prezi offer?
Prezi adds life, color and motion to your presentations unlike anything you can do in
PowerPoint! It means:
creation a path through different objects, add 3D backgrounds & frames to represent the order of
the information to be presented
posting an entire presentation (including images, videos) on one canvas with the unique ability to
change perspective
recognition even when you've posted content sideways or upside down for design purposes, and will
compensate during the presentation by rotating the canvas
a navigation system that allows you to place content anywhere on the canvas and move back and
forth at will
adding text that is so small it isn't visible to the naked eye, until it comes time to zoom in on it
during your presentation

Forget PowerPoint & wow them with PREZI!
The only similarity between Prezi and PowerPoint
both have been built to help people present and share
ideas, BUT Prezi doesn’t use slides so you have much more
freedom to design the journey that you take your audience
on.

Prezi is about giving presenters freedom!
As presenters we can achieve the same objectives in our
presentations as we used to with PowerPoint, except now we
get to decide which route we take to get there, and we can stop
off along the way to show our audiences some really interesting
details that they might have missed in the past.

The main point though is there are NO slides!
Presentations do not have the form of a slide show they
change into a wandering visual map where you put the content
Instead of going linearly to the next slides zoom in & out
on the selected elements of the map which can be displayed in
any order

Make the presentation legible!
Content that have lots of data, graphs, charts - you can take a very dull looking bar chart
and zoom into each row and column to explain the details of that piece of data.
remove the visual distraction caused by your audience seeing the whole chart at once
take your audience to the detail, and let them focus & remember more

You don’t need to be a designer at all!
What you do need to do is ditch the PowerPoint (slide by slide) way of thinking!
How?
The problem most new Prezi users face they’ve used PowerPoint for a
long time, and that tool leads you through the build of your presentation.
Building a Prezi from a blank template you need to do the leading it’s
up to you to tell Prezi where you want it to go and what you want the
audience to see.

Planning is the key to mastering Prezi!

Planning is the key to mastering Prezi!
It’s crucial you know the journey you’re taking the audience on, and
you have to have the map in front of you before you get in and
drive!
identify the presentation's purpose
brainstorm the possibilities
conceive the big picture

goes off the beaten track - innovative & creative presentation tool using new
technology
more dynamic online learning object than a set of slides
flexibility in creating slides
it's free & web-based - access your Prezi anywhere with an internet connection
lets import your existing PowerPoint presentations for conversion!
link text & images to movement - movement become part of the presentation
relates to the terms and examples, creating a visual link for the students
tool designed with all ages in mind - simple icon-based design interface
you can share and embed your presentations online

B. HOW IT CAN BE USED: Creating the Prezi
create an account
verify your e-mail & set up a password
sign in and start building your Prezi!
click the New presentation frame in the middle of the screen

Template
You can see the structure and design of each template by clicking it
and previewing it. You’ll be able to click through the arrows at the
bottom of the screen, or click each topic to zoom to it and see what’s
inside. When you’ve decided on a template to start with, click “Use
this template” at the bottom of the screen.
Prezi comes loaded with a selection of customizable templates in various styles
and levels of your Prezi knowledge: novice, skilled, master. Everything on these
templates can be edited and customized. However, choosing the right template is
important to save time, and usually your final presentation will reflect the structure
of the template you choose.

Tools & features of Prezi
You will be directed to your Prezi user interface
if you chose a template,
several frames
containing text boxes
will be provided for you
the tools to edit &
insert your Prezi are
all along the top
view your topics here & simply
click the frame to view it on the
main screen. If you need more
frames use the add topic button

The editor mode
In editor mode, you’ll see the overview. From the overview, you can
double click the main topics to zoom into them and edit their content,
or single click to edit their appearance in the overview. You can also
select the main topics from the left-side navigation bar.

Whenever you begin editing a topic or subtopic, you can go back by
clicking either the “Overview” button at the top left or the back
button at the bottom left.
The editor mode

Whenever you are editing a topic, you can zoom to a subtopic by double-clicking, or single click to
edit its appearance at the current topic level. Prezi features innovative subtopics called “planets” that
give presenters the ability to jump around during a presentation by clicking on the information. Any
information on the level of a planet topic will not be shown until the presenter clicks on it during the
presentation. Planets give you the greatest flexibility with your presentation.

„Planets”
If you want to have planet subtopics, you’ll have to start with a
main topic that allows planet subtopics. Click the “+ Topic” button
and choose “Planet” to do this from the overview. Whenever you
zoom into a planet topic, it will show the background around it and
more planets can be arranged around the main topic.
You can also add stack topics and subtopics, which follow a traditional, linear
presentation style. When you click on a stack topic in your presentation, the
entire screen will be filled by that topic and your only choice will be to click
through the slides in order.

Customize
Once you have your information added with topics and subtopics laid out
in the structure you want, it’s time to customize by changing colors, line
thickness, and opacity of shapes. All you have to do is click on the element
you want to edit and click the color palette on the tool bar at the top of
the editor.

Background and theme
To change the background, simply right-click it and select
“Background and theme.” This will open a right-side menu to upload
an image for your background, or change the color and select solid fill
or gradient.

Insert menu
One of the most used functions is the “Insert” menu. You can
use this to add anything from text boxes, shapes, and images to
YouTube videos and new topics. You can add any item to any
level of your presentation, whether a video on the overview or
an arrow in a subtopic.
To add a video, click Insert —> Video, then choose to upload a
file or enter the URL of a YouTube video

Movement attracts attention, so adding animations can really
make your presentation pop. You can animate any element of a
presentation, or you can create a zoom animation that zooms to
a smaller area of the presentation level you’re on. This is great
for zooming into detailed charts to highlight information, or for
moving in to showcase a photograph.

Collaboration
If you’re working with a team, you don’t have to do everything yourself! You can add
collaborators to your presentations in Prezi and set their restrictions. Simply click the icon
in the top right corner, click the “Total collaborators” button on the dropdown, and enter
the email address and restrictions for each person on your team. You can allow members
to view the presentation and leave feedback but not make changes, and you can allow
presenters to present but not edit, keeping the power to make changes in the hands of
your design team.

Save
Make sure the cloud in the top-left corner shows a check mark, and if
not, simply click it or select File —> Save to save your presentation

Now, you can exit the editor tab and return to the screen that
shows your folders and finished Prezis, including the one you
just made. From here, you can click the pencil icon to edit, the
play icon to present, or the ellipsis icon for many more options
that include presenting online to a live audience and adding
collaborators from outside the editor.

Now you’re ready to present!
Simply click the big play button over the presentation of your choice and click
present when it has loaded. Then, click or tap the first topic you want to
discuss, and continue down through your subtopics until you’re ready to move
back.
You can also choose Autoplay (4, 10 or 20 seconds) of your presentation
instead of changing the topics manually. However, currently only the
downloaded presentation has the Autoplay featur and it is only possible to
download with Prezi which comes with the Plus or Premium licence.
But remember, you ARE the presentation. The prezi is just there to give you
visual support. Don’t follow the prezi — LEAD the prezi! Prezi is not like
PowerPoint of Keynote. You don’t have to follow the path from start to finish.
If you decide to take a detour, click on the frame you want to display and you
will zoom directly to it.

EXAMPLES
Prezi can be used also as a replacement for a classic video. Please
take a look below to check the difference between Prezi
presentation and YouTube video.
YOUTUBE VIDEO:
https://www.youtube.com/watch?v=R489EVr_-9g
PREZI:
https://prezi.com/view/QDk75yOmvyAhx6wohUYW/