1. Chapter 4
Financial Functions,
Data Tables, and
Amortization Schedules
Microsoft
Excel 2013

2. • Assign a name to a cell and refer to the cell in a
formula using the assigned name
• Determine the monthly payment of a loan using the
financial function PMT
• Use the financial functions PV (present value) and FV
(future value)
• Create a data table to analyze data in a worksheet
• Create an amortization schedule
• Control the color and thickness of outlines and
borders
Objectives
Financial Functions, Data Tables, and Amortization Schedules 2

3. • Add a pointer to a data table
• Analyze worksheet data by changing values
• Use names and print sections of a worksheet
• Set print options
• Protect and unprotect cells in a worksheet
• Hide and unhide rows, columns, sheets, and
workbooks
• Use the formula checking features of Excel
Financial Functions, Data Tables, and Amortization Schedules 3
Objectives

4. Financial Functions, Data Tables, and Amortization Schedules 4
Project – Mortgage Payment Calculator with
Data Table and Amortization Schedule

5. • Create the mortgage payment calculator in the
worksheet
• Create a data table in the worksheet
• Create the amortization schedule in the worksheet
• Format the worksheet
• Create print areas in the worksheet
• Protect cells in the worksheet
• Check formulas of the worksheet
Financial Functions, Data Tables, and Amortization Schedules 5
Roadmap

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Creating Names Based on Row Titles
• Select the desired range
• Tap or click the ‘Create from Selection’ button
on the FORMULAS tab to display the Create
Names from Selection dialog box
• Tap or click the OK button to name the cells
selected in the right column of the selection

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Creating Names Based on Row Titles

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Entering the Loan Amount Formula
Using Names
• Select the cell to contain the formula
• While entering the formula, double-tap or
double-click the cells to include in the formula
to use the names of the cells rather than the
cell references
• Tap or click the Enter box to assign the formula
to the selected cell

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Entering the Loan Amount Formula
Using Names

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Entering the PMT Function
• Select the cell to contain the formula
• Enter the PMT function
ex: –pmt (Rate/12, 12*Term, Loan_Amount)

11. Financial Functions, Data Tables, and Amortization Schedules 11
Other Financial Functions

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Creating a Percent Series Using the Fill
Handle
• Type the first two percentages in the series, each in
an individual cell
• Select the two cells containing the percentages
• Drag the fill handle through the last cell in the desired
series – Do not lift your finger or release the mouse
button
• Lift your finger or release the mouse button to
generate the percent series
• Tap or click the Increase decimal button on the HOME
tab to increase the number of decimal places

13. Financial Functions, Data Tables, and Amortization Schedules 13
Creating a Percent Series Using the Fill
Handle

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Defining a Range as a Data Table
• Select the range in which to create the data
table
• Tap or click Data Table on the What-If Analysis
menu to display the Data Table dialog box
• Tap or click the ‘Column input cell’ box and
then click the cell to select as the desired input
cell for the data table
• Tap or click the OK button to create the data
table

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Defining a Range as a Data Table

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Formulas in the Amortization Schedule

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Entering Formulas In the Amortization
Schedule

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Entering Formulas In the Amortization
Schedule

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Copying the Formulas to Fill the
Amortization Schedule
• Select the range of cells to copy and then drag the
fill handle down through the last row to copy the
formulas through the amortization schedule
• Create a reference so that the beginning balance
of one year is equal to the cell that contains the
ending balance of the previous year
• Select the beginning balance and drag the fill
handle through the end of the range

20. Financial Functions, Data Tables, and Amortization Schedules 20
Copying the Formulas to Fill the
Amortization Schedule

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Adding Custom Borders to a Range
• Select the desired range and then press and hold
or right-click to display a shortcut menu and mini
toolbar
• Tap or click Format Cells on the shortcut menu
• Display the BORDER tab and tap or click the Color
arrow to display the Colors palette and select a
desired color
• Tap or click a desired border in the Style area
• Tap or click the OK button to add the border

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Adding Custom Borders to a Range

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Adding a Pointer to the Data Table Using
Conditional Formatting
• Select the desired range and then tap or click the
conditional formatting button on the HOME tab
• Point to “Highlight Cells Rules” to display the
submenu
• Tap or click the desired rule
• Tap or click the OK button to apply the conditional
formatting rule

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Adding a Pointer to the Data Table Using
Conditional Formatting

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Setting Up a Worksheet to Print
• Tap or click the Page Setup Dialog Box Launcher on the
PAGE LAYOUT tab to display the Page Setup dialog box
• If necessary, tap or click the Page tab to display the Page
sheet and then tap or click Fit to in the Scaling area to set
the worksheet to print on one page
• Tap or click the Sheet tab to display the tab and then click
‘Black and white’ in the Print area to select the check box
• Tap or click the OK button to close the Page Setup dialog
box

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Setting Up a Worksheet to Print

27. • Select the range to set as the print area, and then tap
or click the Print Area button on the PAGE LAYOUT tab
to display the Print Area menu
• Tap or click ‘Set Print Area’ on the Print Area menu to
set the range of the worksheet which Excel should print
• To clear the print area, tap or click the Print Area
button on the PAGE LAYOUT tab to display the Print
Area menu and then tap or click the ‘Clear Print Area’
command on the Print Area menu to reset the print
area to the entire worksheet
Financial Functions, Data Tables, and Amortization Schedules 27
Setting the Print Area

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Setting the Print Area

29. • If necessary, select the range to name, and then type
the desired range name as the name of the range to
create a range name
• Press the ENTER key to create a range name
• Select the desired range to print
• Tap or click File on the Ribbon to open the Backstage
view and then tap or click the PRINT tab in the
Backstage view to display the Print gallery
• If necessary, tap or click the ‘Print Active Sheets’ button
in the Settings area and select Print Selection to select
the desired item to print
Financial Functions, Data Tables, and Amortization Schedules 29
Naming and Printing Sections of a
Worksheet

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Naming and Printing Sections of a
Worksheet

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Protecting a Worksheet
• Select the range(s) to unprotect
• Press and hold or right-click one of the selected ranges to
display a shortcut menu and Mini toolbar
• Tap or click Format Cells on the shortcut menu to display
the Format Cells dialog box
• Tap or click the Protection tab and then tap or click
Locked to remove the check mark
• Tap or click the OK button to close the Format Cells dialog
box
• Deselect the ranges

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Protecting a Worksheet
• Tap or click the Protect Sheet button on the REVIEW tab
to display the Protect Sheet dialog box
• When Excel displays the Protect Sheet dialog box, ensure
that the ‘Protect worksheet and contents of locked cells’
check box at the top of the dialog box and the first two
check boxes in the list contain check marks so that the
user of the worksheet can select both locked and
unlocked cells
• Tap or click the OK button to close the Protect Sheet
dialog box

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Protecting a Worksheet

34. • Press and hold or right-click the sheet tab to hide to
display a shortcut menu
• Tap or click Hide on the shortcut menu to hide the sheet
• Press and hold or right-click any sheet tab to display a
shortcut menu
• Tap or click Unhide on the shortcut menu to open the
Unhide dialog box
• When Excel displays the Unhide dialog box, tap or click
the sheet to unhide
• Tap or click the OK button to unhide the hidden sheet
•Financial Functions, Data Tables, and Amortization Schedules 34
Hiding and Unhiding a Sheet

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Hiding and Unhiding a Sheet

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To Hide and Unhide a Workbook
• Tap or click the Hide Window button on the VIEW
tab to hide the workbook
• Tap or click the Unhide Window button on the
VIEW tab to display the Unhide dialog box
• If necessary, tap or click to select the workbook to
unhide
• Tap or click the OK button to unhide the selected
hidden workbook and display the workbook in the
same state as it was in when it was hidden

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Hiding and Unhiding a Sheet

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Formula Checking

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Enabling Background Formula Checking
• Tap or click Options in Backstage view to open the
Excel Options dialog box
• Tap or click Formulas in the left pane to display
the Excel options related to formula calculation,
performance, and error handling in the right pane
• If necessary, tap or click ‘Enable background error
checking’ in the Error Checking to select it
• Tap or click any check box to enable desired rules

40. Financial Functions, Data Tables, and Amortization Schedules 40
Enabling Background Formula Checking

41. Chapter Summary
Financial Functions, Data Tables, and Amortization Schedules 41
• Assign a name to a cell and refer to the cell in a
formula using the assigned name
• Determine the monthly payment of a loan using the
financial function PMT
• Use the financial functions PV (present value) and FV
(future value)
• Create a data table to analyze data in a worksheet
• Create an amortization schedule
• Control the color and thickness of outlines and
borders

42. Chapter Summary
Financial Functions, Data Tables, and Amortization Schedules 42
• Add a pointer to a data table
• Analyze worksheet data by changing values
• Use names and print sections of a worksheet
• Set print options
• Protect and unprotect cells in a worksheet
• Hide and unhide rows, columns, sheets, and
workbooks
• Use the formula checking features of Excel

43. Chapter 4
Complete
Microsoft
Excel 2013