Good Stuff Happens in 1:1 Meetings: Why you need them and how to do them well
Collaboration audio brief
1. GUIDE Audio Conferencing
Citrix Online
Collaboration Audio Brief
Read this troubleshooting checklist to
learn how to optimize audio performance
in your GoToMeeting®, GoToTraining® and
GoToWebinar® sessions.
www.gotomeeting.com
2. GUIDE Audio Conferencing
The audio capabilities built into Citrix Online collaboration tools make includ-
ing audio in your online meetings, training sessions and webinars convenient
and cost-effective. You and your attendees can either call in by telephone
(regular rates apply) or get audio at no additional charge using the Mic and
Speakers option, using Voice over Internet Protocol (VoIP).
We strive to provide the best audio experience possible. However, because
a wide range of circumstances can affect audio performance (many of them
outside our control), we’ve created this troubleshooting checklist in case a
problem occurs.
Best practices for
the phone I can’t hear anything at all.
• Enter your Audio PIN Telephone:
• Could you have misdialed or made a bad connection? Try hanging up and
• Don’t use speakerphone calling back into the conference.
• Turn off call waiting
• Is the person speaking muted? Check the Attendee List of your Control
• Turn off your Panel. If the audio icon has a red line through it that person is muted. The
hold music presenter or organizer can click the audio icon to unmute an individual
attendee or click Unmute All to unmute all attendees in the meeting.
Best practices for Mic and Speakers (VoIP):
VoIP • Test your speaker setup. Click Audio Setup in the Audio Pane to select the
• Get a USB headset correct device. Mac users should click the speaker icon in the Audio Pane
to select the correct device.
• Use a fast
Internet connection • Check the volume setting under Audio Setup. Click Speakers Setup and
then click Play Sound. Adjust the slider bar to the desired volume.
• Turn off your Blackberry
or iPhone • You could have a bad connection. Toggle once between the Use
Telephone and the Mic and Speakers options.
• Check your setup before
the meeting • Is the person speaking muted? Check the Attendee List of your Control
Panel. If the audio icon has a red line through it that person is muted. The
presenter or organizer can click the audio icon to unmute an individual
attendee or click Unmute All to unmute all attendees in the meeting.
• If the person speaking is using a microphone with a mute/unmute button,
is their microphone muted?
• Do you have the correct audio option selected? You cannot use the Mic
and Speakers option when you have “Use Telephone” selected.
• It could be an Internet bandwidth issue. Close any other web pages you
have open, including file sharing and music and video streaming. If your In-
ternet connection is still too slow, you may need to use the Telephone option.
GoToTraining or GoToWebinar users:
You may have forgotten to click the Start Broadcast button at the top of
the Control Panel. This button lets you get set up before you start present-
ing to everyone.
3. GUIDE Audio Conferencing
I’m hearing an echo.
• If you suspect an echo is coming from an attendee, see who is speaking
by looking at the bottom of the Audio Pane. Then mute that attendee or
ask the attendee to lower his or her speaker volume. You can also click
Mute All in the Audio Pane, and then unmute people one by one to isolate
the problem.
• If you join your meeting via telephone, make sure the audio setting on your
Control Panel is not set to Use Mic & Speakers.
• Built-in or external speakers on your computer or laptop can cause an
echo. We recommend reducing the speaker volume to a low level, or
turning them off when you’re using another device (like a headset).
• Webcams with microphones can pick up additional noise and cause an
echo. Using a webcam for your audio is not recommended.
• If using a microphone, move the microphone closer to your voice and
away from competing sounds (e.g., computer fans).
• Avoid moving or touching the microphone during your presentation.
The person speaking sounds robotic, choppy
or under water.
Telephone:
• They could be on a cellular, mobile or cordless phone. Suggest they move
to another location with better reception, find another phone to use, or try
the Mic and Speakers option if they can.
• They could have a bad connection. Ask them to hang up and call in again.
• They could be on a speakerphone, and either getting interference or not
talking directly into the phone’s mic. Ask them to use a handset or
headset instead.
Mic and Speakers (VoIP):
• They could have a bad connection. Tell them to toggle once between the
Use Telephone and the Mic and Speakers options.
• It could be an Internet bandwidth issue. Suggest they close any other web
pages they have open, including file sharing and music and video stream-
ing. If their Internet connection is still too slow, they may need to use the
Telephone option.
I’m hearing feedback (static, beeping, clicking).
It’s most likely coming from someone’s smartphone. Turn off all Blackberries,
iPhones, Droids, etc. — electronic handheld devices can interfere with
VoIP-based audio.
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