A presentation of different steps involved in the event procee

1. EVENT MANAGEMENT PROCESS
Presentation By
Anita T.A
STS, MGU, Kottayam

2. FIVE PHASES INVOLVED IN THE
PROCESS
Initiation
Planning
Execution
Controlling
Closure

3. PROCESS SEQUENCE
Initiation Planning Executing Controlling Closing
ACTIVITY
T
I
M
E

4. I. INITIATION PROCESS
 Project Charter
 Announces Project
 States Purpose
Determine Goal and
scope of the Project
Identify core team
members (individuals and
Groups ) and their roles
Define communication
Channels, methods,
frequency and content
 Identifies Project Manager
Definition Phase
 The initiation process consists of formally
validating or authorizing the Project.
Includes feasibility study, a preliminary
requirement study, a concept of
operations or a preliminary Plan.

5. II. PLANNING PROCESS
Planning Phase
Identify the task required to achieve project
goals. Estimate effort required.
Identify risks and develop plan to control them
Estimate required staffing levels and specialties
Estimate quantity and timing of materials and
equipments needed..
Define task sequence and develop a schedule
Estimate cost ,labour, materials facilities.etc
and develop Budget

6. III.EXECUTION PROCESS
Project Plan
Execution
Phase
(Execute
Project Plan
and
Accomplish
Project
Goals)
Product/
Goal
Pre- Event
Activities
Activities on
the Scheduled
The execution process involves directing
various work groups in their activities,
monitoring their progress, solving
problems and resolving issues, making
changes to the plan if necessary and
coordinating these changes
Days

7. IV. CONTROLLING PROCESS

Monitoring,
measuring and
reporting the
performance of
project activities
Verifying that the
project is continuing
within scope
Controlling
changes to the
project scope
 Controlling Process
Schedule Control
Cost Control
Quality Control
Risk Monitoring and
Control
Controlling processes are ongoing throughout
most of the project. They include verifying that the
project is proceeding according to the plan or
determining where and how much a deviation is
occurring. Absolutely essential to the success
and progress of the project.

8. V. CLOSURE
Resolve Open
issues
Complete
contractual
Obligations
 Complete any
paperwork
required for
formal completion
of the project
Evaluating
project
performance
Stakeholders
satisfied:
Coordinator,
guests,
participants,
students Contract closed:
All bills settled,
Contracts closed ,
client, suppliers
Aetdcministrative
Closure: Budget –
expenditure
Statement,
equipments
returned, Venue
Cleaned etc
Project History
and
Documentation :
Appraisal Meeting,
Report Writing,
Product
is
delivere
d and
goals
are met
Contract closure involves settling any
remaining contract issues like bills payment
and administrative closure involves
generating formal documents terminating the
project and an appropriate history of project
performance and lessons learned is gathered

9. END OF THE PRESENTATION