1. Risk assessment
This will highlight all foreseeable problems that could
occur whilst we are running and planning the festival and
how to stop and deal with them.
•Lost footage and material- this could be anything from a lost documentary or advert to a lost
costume. To combat these with the costumes lock them up away from over students when not in use
in a teachers office or cabinet. For the footage make sure all footage is backed up either in the
server or hard drive and on the computer you are working on. Remember to save regularly. If this
does occur options are to search for recovery options and talk to a technician about possibilities,
find original footage and start editing again or worse case scenario have to start all over again. This
can not alter the schedule so may have to be done in persons own time.
•over- budget- this can be a really bad thing especially if the budget is not properly controlled.
Everything that needs to be bought is submitted to the head of budget, e.g. lists of customising
materials needed, then they check that this is affordable before submitting the order to the teacher
who controls the order. The order must be made in time for the delivery to come and not put back
the schedule. If we do go over budget options include returning unused goods, asking for more (not
advised and shouldn't be needed), everyone putting in their own money (depending on how
important/needed the thing is) and sacrificing or not getting other items. The budget should not be
an issue through out this project it is for whoever is put in charge of that to maintain this.
•Not on schedule- if we start running behind schedule this could really harm our festival. It
could leave us with less rehearsal and production time therefore making the quality of the festival
decrease. This should be monitored by everyone and everyone should make sure they are on
schedule for completion for their own tasks each week. If we do start running behind this she be
rectified as soon as possible. If extra time is needed after school it is that person responsibility to do
so or let the whole team down.
•Designs not ready- this should not happen because the designers should be making sure they
have enough time to complete their garments before the festival, including time to dry. If this does
happen there are two plans of action. If it is noticed that it wont be completed before the day the
designer can work after school to finish and ask for help from other team members. The earliest
possible the better. If the garment is still not complete on the day of the festival then the piece may
not be able to feature on the catwalk show. If it is just a little wet it may still be able to based on the
models preferences and how wet it is. This should be avoided as much as possible as it would be
like a waste of time if it didn't get shown.
•Show hasn't been advertised enough- we would be able to tell this from the number of
ticket sales which should be checked each week from the day the tickets are printed. If it happens
that on the day we still barely sold any ticket we will offer people the chance to come and watch it
free but present a donation bucket at the entrance so they can make donations to Unicef on their
way in or out. This way we still generate a donation sum that we cans end to the charity.

2. •Lighting and sound problems- there are a lot of problems that could happen with the sound
and lighting. If for some reason they are not working do not fiddle with the controls in the control
box. Talk to the technician. If it is on a file that has been brought in go and check it on another
computer and see if that rectifies the problem as it may be the way it has been saved. if this doesn't
help you can try the technicians or someone who knows what may be the problem. All of this
should be checked before the day of the festival to save time. Also have a back up option for
example if you've saved it onto a USB save it onto a CD for back up.
•People missing- if people are missing from the planning and production stages for whatever
reason we should phone them if they are not in school and no one is aware of why and make sure
they are up to date in their responsibilities or able to catch up in their own time and stick to the
schedule. If we cant reach them we should talk to them at the earliest possible moment and they
should make sure they are on track. If there is someone missing on the day of the festival we should
follow the same initial protocol and in the worse case scenario another group member would have
to take on their responsibilities so that the festival runs smoothly.
•Someone hurt- if someone gets injured for whatever reason we have to follow the school
health and safety procedures. Initially this means having someone that is first aid qualified
available. Who will tend to the depends on the severity of the injury. We have some group members
that have been trained and are able to attend to minor issues sufficiently without help but we will
also have a member of staff available if possible in the hall or if not close by in the schools main
office. We will also have a first aid kit inside the hall that will have plasters, bandages and the like
ready for use.
•Health and safety fire protocol- we have to be aware of the fire escape options inside the
hall in the case of fire and also the schools fire protocol. In the hall there are 4 possible exits that we
can use. The school meets up at their astro turf after fire drills so this will be our meeting point. We
will have a list of all cast and group members in the running order so that can easily be assessed. In
terms of the audience it would be tiresome to write down the names of everyone when they walk in
but it is most likely that people will come with their friends so we will know when we ask if anyone
is missing from asking everyone. We can have a rough estimate of the audience numbers if possible
form the ticket sales and how many people we notice enter. One member of our group should be the
last out to check that the hall is clear if possible. Hopefully this doesn't happen but all group
members will be briefed on what to do if this does happen on the day.
These are all of the main possibilities that I could think of that we could
possibly encounter as problems and I have outlined what I think would be
the best courses of action so that we can spend as little time as possible
trying to figure out what to do so we can make sure we get the festival
running on the planned date.