Introduction to Excel computer class taught at the West Haven Public Library. www.westhavenpl.org

1. MICROSOFT
EXCEL
OFFICE 2010
WEST HAVEN PUBLIC LIBRARY
WESTHAVENPL.ORG

2. EXCEL?
Used to create spreadsheets

3. SPREADSHEET?
Similar to a paper ledger
Grid of columns and rows
Computes numbers

4. ADVANTAGES
The COMPUTER does the calculations!
Use of variables provides flexibility
No erasing
No re-entering numbers

5. USES
Manage Finances
Create lists (sortable)
Integral part of Microsoft Office
• Sought after job skill
Address book/list
• Mail Merge

6. Spreadsheets consist of
• columns
• rows
• and their intersections are called cells
In each cell there may be the following types of data
• text (labels) no numerical value
• number data (constants) 0123456789
• formulas (mathematical equations) c4/a2,a4

8. Quick Toolbar Title Bar
Ribbon/Menu Bar
Tool Bar
Current Spreadsheet

9. SPREADSHEET BASICS

10. COLUMNS

11. ROWS

12. CELLS

13. EACH COLUMN HAS A LETTER
Each row has a number

14. Each cell is named by column and row
C4

15. TITLE BAR Minimize
Maximize
Displays name of the current document Close
New/blank documents are named “Book1”

16. QUICK TOOLBAR
Undo
Save Redo

17. FILE TAB

18. FILE MENU
Save current file
Open previous files
Create new from template
Print

19. SAVING YOUR SPREADSHEET
Choose location
to save in
Name the
Document
Click save

20. RIBBON/MENU BAR
Toolbar
• Each tab on the ribbon changes the toolbar
• Each tab provides a different selection of tools
• File, Home, Insert, Page Layout, Formulas, Data, Review,
View

21. HOME TAB
• Font
• Alignment
• Size
• Angle
• Bold, Italic, Underline
• Indent
• Color Cell
• Color font

22. HOME TAB
• Styles
• Number Format
• Conditional Formatting
• General • Format as Table
• Currency • Cell Styles
• Date
• Time
• Percent

23. HOME TAB
• Functions • Sort & Filter
• Sum • Sort A to Z
• Average • Sort Z to A
• Count Numbers • Filter
• Max
• Min

24. INSERT TAB
Insert graphs and charts by selecting cells

25. FORMULAS
Used to calculate a value
Formulas MUST BEGIN with an equal sign (=)
Mathematical Equations or functions
Reference information by cell number (a2,a3)
• No need to change equations if data changes

26. FORMULAS
(CALCULATIONS)
Addition +
Subtraction -
Multiplication *
Division /

27. FORMULA EXAMPLES
5 * 6 = 30
=A1*A2

28. FORMULA

29. FORMULAS
(FUNCTIONS)
=SUM(a1,a2,a3)
• Adds the values in cells a1, a2, a3
=SUM(a1:a3)
• Use : to add all cells in this range

30. FORMULAS
(FUNCTIONS)
=AVERAGE(A1:A4)
• Returns average of cells a1, a2, a3, a4

31. FORMULAS
(FUNCTIONS)
=max (a1:a4)
• Returns the highest number in the list
=min (a1:a4)
• Returns the lowest number in the list
=count (a1:a4)
• Returns the number of values
=pmt (a4/12,a5,-a3)
• Calculate monthly payments with interest

32. FORMULAS TAB
Step by step functions

33. Visit our website for additional information and class materials
www.westhavenpl.org