1. The Top 12 Web Conferencing Vendors
By Lea Hartog | April 30, 2009
Although Web conferencing is still a young industry, a number of vendors are already offering sophisticated solutions for
enterprise customers. The variety of products can be difficult to distinguish among without a broad understanding of the
market. These 12 solutions, both the leading and the up-and-coming vendors in the Web conferencing industry, are a
good place to start.
Major Players
1. Adobe Acrobat Connect : An increasingly popular solution for businesses and educators, Adobe Acrobat Connect
offers most standard Web conferencing features, including application and desktop sharing, attendee management,
videoconferencing and whiteboards. It operates almost entirely off of Adobe Systems Inc.’s Flash technology and works
on Microsoft Windows, Apple Macintosh and Linux machines. Up to 15 users can participate in Web conferences; you can
expand the number of attendees by upgrading to Adobe Acrobat Professional.
Acrobat Connect costs either $39 per month or $395 per year, depending on which payment plan you choose. Its biggest
drawbacks are the lack of a session-recording feature and the inability to integrate with Microsoft Office or Lotus Notes.
Both of these capabilities, however, are available with Adobe Acrobat Pro.
2. Citrix GoToMeeting: Citrix Systems Inc. bills its Web conferencing solution as an easy-to-use, affordable alternative
to other leading products. After a free 30-day trial, Citrix charges customers a flat rate of $49 per month (or $39 per
month if you agree to a year of service) for an unlimited amount of online meetings. It supports up to 15 attendees and
boasts integration with all major IM (instant messenger) services.
GoToMeeting’s primary downside is its lack of standard features. It does not offer file transfer, whiteboards or
videoconferencing — all of which are available with competitors such as Acrobat Connect and Microsoft Live Office. It is
therefore probably an adequate solution for SMBs (small to medium-size businesses) conducting simple meetings, but it
would likely not meet the needs of large enterprises.
3. Elluminate Live!: This Web conferencing solution caters to educators, though businesses and other organizations
can use it as well. Based on Java (and thus requiring a download if attendees don’t already have it), Elluminate Live!
works on every platform. Its features include teleconferencing, whiteboards, application sharing, quiz management and,
most notably, breakout rooms.
Although Elluminate offers a free version for meetings with three seats or less, its bigger plans are more expensive than
leading competitors, costing $55 per seat per month. Though the user experience is positive, the software can be slow to
download.
4. IBM Lotus Sametime Unyte Meeting: Another well-established Web conferencing solution, Unyte Meeting
integrates the Web, audio and videoconferencing. Users only need access to an Internet browser to join a meeting.
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2. Features include desktop and application sharing, polling, chat, whiteboards, hand raising, Microsoft Office integration and
recording. Customers can either pay-as-they-go at a rate of $.25 per minute per user or pay flat rates according to how
many seats they want in each meeting. The flat rates are $48 per month for 15 seats, $75 per month for 25 seats and
$99 per month for 999 seats.
Unyte Meeting has proven to be a popular Web conferencing solution, yet it still has some bugs to work out, such as the
lag time between the presenters’ actions and what is visible to attendees.
5. Microsoft Office Live Meeting: Microsoft Office Live Meeting, like many of Microsoft Corp.’s products, is one of
the leading solutions in the Web conferencing field. The hosted service’s features include webcams, recording, breakout
rooms, file transfer, Outlook integration and VoIP -PSTN integration.
Customers pay $15.42 per user per month for the Professional edition and $4.58 per user per month for the Standard
edition. Each plan requires a minimum of five users, but the standard edition can only support a maximum of 15
attendees. The professional version can host 1,250 participants. Although many of its features are intuitive, Live Meeting’s
UI (user interface) is confusing. Its customer support is also lacking.
6. WebEx MeetMeNow: WebEx is the most senior Web conferencing provider on the market. Aimed at SMBs (small-
to medium-sized businesses), MeetMeNow can support only 15 users; WebEx Meetings is the company’s enterprise
edition. Features include Microsoft Office integration, desktop sharing, whiteboards, audio and videoconferencing, and
private chat.
After a free 14-day trial, plans for unlimited meetings cost $49 per month or $39 per month with a $468 up-front
payment. The system has trouble supporting some webcams, and using PC microphones for audio conferencing can be
problematic.
7. Saba Centra: Saba has a variety of software products geared toward e-learning and talent management . Its Web
conferencing solution, Saba Centra, has deep integration with its other systems, a benefit to any company already familiar
with and using Saba solutions. Features include breakout rooms, application sharing, record and playback, and multiple
presenters.
Saba Centra starts with a free 30-day trial; contact the vendor for additional pricing information. Downsides include the
solution’s inability to integrate with IM and unified communications clients other than Jabber.
8. iLinc: This Web conferencing vendor offers solutions for SMBs, enterprises, government and educational institutions.
Like the other major players, iLinc’s systems have features including application and desktop sharing, polling, breakout
groups, hand raising, whiteboards and IM. Users can also customize the UI and track their online meetings’ carbon
emissions with a “green meter.”
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3. iLinc’s flat license pricing model costs $49 per month for the first user and $45 per month for each additional user.
Customers can also download the software to their server — a set up that can be confusing for individuals unsure of
which pricing system is right for them. iLinc’s costs also tend to be higher than those of its competitors.
Up-and-Coming Vendors
9. Dimdim: Dimdim is one of the only free Web conferencing solutions currently available. Although the free version
supports 20 attendees and offers features including videoconferencing, whiteboards and recording, users can expand
and customize their meetings with a $99 per year subscription to Dimdim Pro. Regardless of the edition, Dimdim’s
solutions require no software download and are available as on-site, hosted and open-source versions.
The free Web conferencing solution still suffers from beta-stage bugs such as Internet browser crashes and problems
with establishing connections with audio and video components.
10. WiredRed e/pop web conferencing: Available as hosted or on-premise software, e/pop version 5 was just
introduced. It offers features such as application sharing, remote control, multiparty audio and videoconferencing, and
record and playback. After a free 14-day trial, users can choose one of two payment plans: the first, for on-premise
software, starts at $3,000 per year for up to five attendees and reaches to $9,600 per year for up to 25 (solutions
supporting more users are available, contact the vendor for pricing); the hosted solution starts at $350 per month.
e/pop’s usability could improve as the software still has some bugs to smooth out. Pricing is also prohibitive for smaller
businesses.
11. Yugma Professional: Like Dimdim, Yugma Inc. offers a free version of its software with limited features. Yugma’s
Pro edition, which is more popular, has features including whiteboard and annotation tools, keyboard sharing, recording,
Skype integration and live technical support. The software is compatible with Windows, Mac and Linux and comes with a
free 15-day trial. Pricing then starts at $9.95 per month for up to 10 attendees and reaches $89.95 per month for 500.
Customers can also pay an annual subscription for the Pro edition.
Yugma’s solution is simple and affordable, but it does not carry many of the advanced features of other Web conferencing
vendors. It also has a slow running time and screen-sharing problems.
12. Zoho Meeting: Zoho, the provider of Web-based services such as email, CRM and IM, also has a Web conferencing
solution called Zoho Meeting. Zoho Meeting integrates with all other Zoho services and offers features such as variable
viewer options, remote assistance and desktop shortcuts. Customers can use Zoho Meetingfor free one-on-one
meetings, but must pay $12 per month for five users, $18 per month for 10 users and $24 per month for 25 users.
Zoho Meeting is intuitive and easy to use, but its features are limited and the number of users restricted. SMBs’ and small
groups’ needs would therefore likely be met by Zoho, but large enterprises might want to try a different solution.
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