Hosting a MOM project takes a lot of work but can also be very rewarding. It requires coordinating many teams including dental, medical, pharmacy, registration, and volunteers. Key contacts include Dr. Dickinson for approvals, Barbara Rollins for information and assistance, and Bill Hall for setup advice. The logistics coordinator's responsibilities include layout of patient areas, signage, equipment setup and transportation, food, facilities, and managing costs and donations. Proper planning, volunteer coordination, and thank you efforts are important for ensuring a successful MOM project.

1. Hosting a MOM Project:
A lot of work but a lot of fun!
Anne Cressin
CFC Director of Dental Operations

2. TEAMS
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Dental
Medical
Pharmacy
Patient Registration
Volunteers
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Scheduling and grouping
Volunteer Registration
T shirts and lodging
Public Relations
Food and Beverage
Finance
Logistics*** BE ON THIS TEAM

3. WHO’s WHO
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Dr. Terry Dickinson
– Approves project
– Works in the trenches
– Provides the “ final answer”
Barbara Rollins
– Sends you information
– Answers your questions
– Provides Assurance

4. WHO’s WHO con’t…
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Bill Hall
– The “Set-up” guy
– Tells you what to buy & where (pipes and such at LOWES)
– Give hints & ideas (like be prepared for no delivery)
Dr. Cassidy Turner, Evan Sisson, Kim Isringhausen
– The important folks from VCU
– Dr. Turner: signs all the RXs & schedules students
– Evan Sisson: pharmacy guy
– Kim Isringhausen: schedules/works with students: how
many, where they stay, what the rules are
Your Area Folks
– Contact from site
– Local community members
– Other folks (news, etc)

5. VOLUNTEER SIGN UP
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400+ Volunteers
Needs and wants
Offers and cancellations
Sign up through
Richmond site OR
CREATE PERSONAL
HAVOC
List(s) and more and
more hours…
Setting limits (ON
COLLEGE STUDENTS)

6. Volunteer REGISTRATION
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Where to sign in
Where to go after signing in
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Cliff and Mary Ann or else?
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JOHN DENNIS!!! STAR
HERO with an iPhone
(The wonders of technology…. and
the trouble with too much going on!)
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Knowing where they go to
sign in and where they go
from there

7. Patient Registration
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Everyone needs to be informed and everyone
needs to be “on the same page”
Process is one thing/ space is another
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(especially when it storms!)
Dealing with conflict in the middle of things
needing to be 2 (or more) of YOU
Special exceptions: DR. DICKINSON
Patients with and without Patience!!!

8. Medical and Pharmacy
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Medical Screening Vs Dental
Triage
Blood sugar/ blood pressure: what
do you do
Pre screening on Ticket Day vs not
(oh yes!)
On site vs off site pharmacy
services
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Board of pharmacy laws vs don’t ask
don’t tell
Your own crew – not needed???

9. Food and Beverage and Appreciation
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Banquet or Pot Luck
Volunteer Donations
Work, work, and more work
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Unless you’re spoiled with a caterer

10. ***LOGISTICS****
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*Physical Space Layout*
Patient Areas
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What’s the FLOW from start
to finish
Tables and chairs or
bleachers
SIGNS SIGNS SIGNS
outside in the wind and rain
inside clear designations

11. VCU Set up logistics
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The Trucks – pay for gas and
driver
Dental Chairs – and suction and
electrical... SEE BILL HALL
Sterilization and other special
areas:
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Bio-hazard materials
Pharmacy
Data collection
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Very important for VDA

12. More Logistics
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Parking
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on site vs on the street
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hired certified folks
Food
Porta Potties
Eye wash stations
Trash cans and dumpster
Bio hazard material
Office stuff
Off limits areas

13. COSTS AND DONATIONS
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Facility
Compressor and
generator (See Bill)
Gas and transportation
NC X-ray van
Lodging
Grants
In-kind donations--- and
folks who want to come
to your event

14. THANK YOUS
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Banquet???
Gifts???
Cards???
Emails???

15. To Do or Not To Do
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Visit and participate in a MOM or two or more before
you take this on…
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I learned a lot and had fun while doing so…
I gave of my time and talents and felt what it was like to
volunteer
I felt much more prepared having seen/done an actual
project
QUESTION: WILL YOU DO THIS AGAIN
Why or why not…