A simple introduction to Business Process Model and Notation (BPMN )and Business Process Diagram (BPD) in Visio using a few basic notations.

1. BPMN Introduction
and
BPD using Visio
V P Mouttoucomarasamy
Date: March 07, 2012

2. Agenda
 BPMN
 BPD
 Notations
 BPD using Visio
 Open Discussion

3. Agenda
 BPMN
◦ BPMN Definition
◦ BPMN Goals
◦ A word of Caution for Newbies
 BPD
 Notations
 BPD using Visio
 Open Discussion

4. BPMN Definition
 BPMN stands for Business Process
Model and Notation
 BPMN provides a diagramming
standard with business-friendly
notations to visualize business
process.

5. BPMN Goals
 Standards notation.
 Address both technical users and
business users.
 Portability between tool vendors, only
partial today
 Traceability between SDLC phases, only
partial today
 Easy to use new tools.
◦ Implemented by several vendors including
Microsoft Visio, IBM Business Process
Manager, Oracle Business Process
Management Suite, etc.

6. Caution
 Start with simple BPMN notations.
 Use BPMN just for your purpose, do
not complicate because a notation
is available.
 About this presentation
◦ … is not a training.
◦ … just a BPMN getting started session.
◦ … covers just a few simple notations.

7. Agenda
 BPMN
 BPD
◦ What is BPD?
◦ Types of BPD
 Notations
 BPD using Visio
 Open Discussion

8. What is BPD?
 Business Process Diagram (BPD) is
graphical representation of a business
process.
 BPD shows …
◦ where a process starts and where it
ends?
◦ concurrency, conditions, exceptions
 Using BPMN in BPD brings in
standard notations, common language
and semantics.

9. Types are not
Types of BPD maturity levels
Executable
Runnable
BPD
Program
Simulatable
Optimization
BPD
Enterprise Referenceabl
Acceptance e BPD
Communication Ad-hoc BPD
Intended
purpose Team Reused Simulation Process
discussion as Engines Engines
reference
Emphasis

10. Agenda
 BPMN
 BPD
 Notations
 BPD using Visio
 Open Discussion

11. Notations
 Sample BPD
 Start, End, Intermediate
 Task, Subprocess
 Sequence Flow, Message Flow
 Exclusive Gateway, Parallel Gateway
 Text Annotation, Data Object, Group

12. Sample BPD

13. Start, End, Intermediate
 Event represent process start, something
during a process flow or process end.
 Start Event represent process start
 Intermediate Event represent during a
process flow
 End Event represent process end

14. Task, Subprocess
 Task represent a single unit of work.
◦ User task represent a task performed by a human user.
◦ Service task represent a task performed by a computing
agent.
 Subprocess represent a complex multiple units of
work.
◦ Collapsed subprocess represent short form of the
complex work.
◦ Expanded subprocess represent long form of the
complex work.

15. Sequence Flow, Message
Flow
 Sequence Flow represent the order in
which elements are performed in a
process. It connects activities,
gateways and events within a pool.
 Message Flow represent message
communication between two pools.

16. Exclusive Gateway, Parallel
Gateway
 Gateways represents control points in a
process.
 Exclusive Gateway represents XOR logic,
i.e. only one of the output sequence flow is
chosen.
 Parallel Gateway represents AND logic.
◦ AND-split represents all of the output sequence
are chosen
◦ AND-join represent all of the input sequence are
chosen

17. Text Annotation, Data Object,
Group
 Text Annotation: provide additional
information
 Data Object: shows document
processed
 Group: logical grouping of notations

18. Agenda
 BPMN
 BPD
 Notations
 BPD using Visio
 Open Discussion

19. BPD Using Visio
◦ Start with BPMN Diagram Template
◦ Familiarize BPMN Basic Shapes
◦ Adding specifics to notation
◦ Validate process diagram
◦ Demo BPD using Visio
◦ Create and accept Best Practices

20. Start with BPMN Diagram
Template

21. Familiarize Basic Shapes

22. Adding Specifics to Notation

23. Validate process diagram

24. Demo BPD Using Visio

25. Create and accept Best
Practices
 Here are a few to start with …
◦ Every diagram must have at least
process name, department and
contact email id.
◦ Diagrams flow from left to right and top to
bottom.
◦ Every swim lane is named.
◦ Collapsed Sub-process need to have a
corresponding process diagram.
◦ One file per process.
◦ Etc.

26. Agenda
 BPMN
 BPD
 Notations
 BPD using Visio
 Open Discussion

27. References
 OMG BPMN Home page,
http://www.bpmn.org
 Visio Insights,
http://blogs.msdn.com/b/visio/
 BPMN support in Visio 2010,
http://blogs.msdn.com/b/visio/archive/
2009/12/03/bpmn-support-in-visio-
2010.aspx