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        Template Twitter strategy for Government Departments

1       About this document
This document describes why and how we intend to establish and manage a corporate
presence on the microblogging social network Twitter.com.
It covers:

    •   Objectives and metrics – why we are using Twitter, and how we will assess its value

    •   Risks and mitigation – how we will contain the risks to our corporate reputation

    •   Channel proposition and management – how we will populate and use the channel

    •   Promotional plan – how we will promote our presence on Twitter to maximise value

2       Twitter overview
Twitter is a 'microblogging' platform which allows users to post short text messages (up to
140 characters in length) and converse with other users via their phones or web browsers.
Unlike email or text messaging on mobile phones, these conversations take place in the
open.
The platform is experiencing a phenomenal adoption curve in the UK and being used
increasingly by government departments, Members of Parliament, a number of our
stakeholders as well as millions of businesses, non government organisations and
individuals. It is free to use with a relatively low impact on resources and has the potential
to deliver many benefits in support of our communications objectives.
For more about Twitter and why it's important that we join it, see Appendix A. For a
glossary of terms see Appendix E.

3       Objectives and metrics
Objective                                                            Measures

Extend reach of existing corporate messages online (e.g. news,       Number of followers;
speeches, web updates, YouTube videos) by building                   relevance and type of
relationships with relevant audiences including intermediaries,      followers; number of web
stakeholders, and key influencers such as journalists and            traffic referrals from Twitter
bloggers (see Appendix B)                                            to our website content

Provide an informal, ‘human’ voice of the organisation to            Feedback from followers
promote comprehension of and engagement with our corporate           (unsolicited and solicited)
messages
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Provide thought leadership and credibility, increasing our         Feedback from followers
visibility as the experts in our remit within the online space     (unsolicited and solicited);
                                                                   number of re-tweets
                                                                   (Twitter users repeating
                                                                   our updates); click-
                                                                   throughs from our tweets

In line with Government policy (Digital Britain; Cabinet Office    Feedback from followers
Digital Engagement policy and Power of Information)                (unsolicited and solicited);
demonstrate commitment to and understanding of digital             +ve, -ve and neutral
channels with exemplary use of this emerging channel               mentions elsewhere on
                                                                   blogosphere

Provide an additional, low-barrier method for audiences to         Volume and quality of
interact with the Department to provide feedback, seek help        @reply and DM contact
and suggest ideas                                                  from followers; impact of
                                                                   this feedback on the Dept

Provide ways for our audiences to subscribe to updates (by         N/a. Achieved by having a
RSS, email and SMS)                                                presence on Twitter

Monitor mentions on Twitter of ourbrand, our Ministers and         Qualitative assessment of
flagship policy initiatives, engaging with our critics and key     individual cases of turning
influencers to resolve problems/dissatisfaction and correct        negatives to positives and
factual inaccuracies, and with satisfied customers to thank them   positives into brand
for and amplify their positive comments                            advocates

Provide live coverage of events (such as policy launches,          Number of events covered
summits or promotions) for those who cannot attend                 per year; positive feedback
                                                                   on that coverage



We will gather evaluation data using a range of methods.
  • Web analytics for [dept].gov.uk and clickthroughs from URLs in our tweets (using
      bit.ly) – to track referrals from Twitter to our web pages
  • Twitter surveys – regular ‘straw poll’ surveys on Twitter to ask for feedback
  • Twitter data – the follower/following data presented in our Twitter account
  • Third party tools – analytics tools including measures based on re-tweeting
      (Retweet Radar; Twist); online reputation (Monitter, Twitter Grader); impact and
      influence (Twinfluence, Twittersheep); unfollowers (Qwitter)
  • Alert services – tweetbeep.com and other methods for tracking mentions of our stuff
  • Real time observation - http://twitterfall.com/ and similar tools
  • Analysis of our followers using http://tweepler.com/ and similar tools

We will evaluate using all of the above methods every three months.




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4       Risks
Risk                                                                 Mitigation

Criticism arising from an inability to meet the demands of           Reduce by managing
Twitter users to join conversations/answer enquiries, due to         expectations with clear,
resource and clearance issues                                        published Twitter policy;
                                                                     use holding replies where
                                                                     answer will need research;
                                                                     (only if swamped) respond
                                                                     to ‘themes’ not individual
                                                                     replies.

Criticism arising from perceptions that our use of Twitter is out    Reduce by sourcing varied
of keeping with the ethos of the platform (such as too               content (see 5.3 and 5.4
formal/corporate, self-promoting or ‘dry’)                           below). Accept that there
                                                                     will be some criticism
                                                                     regardless.

Criticism of jumping on the bandwagon/waste of public                Reduce by evaluating
money/lack of return on investment/pointless content                 against objectives above
                                                                     and adhering to content
                                                                     principles below

Inappropriate content being published in error, such as:             Establish ‘light’ but
                                                                     effective procedural
    •   News releases under embargo                                  controls and guidelines for
                                                                     Twitter users; require
    •   Information about Ministerial whereabouts that could risk    clearance of all tweets
        security
                                                                     through nominated people
    •   Protectively marked, commercially or politically sensitive   in digital media team.
        information

Technical security of the Twitter account and potential for          Change Twitter password
hacking and vandalism of content                                     frequently using strong
                                                                     passwords; only 2
                                                                     members of digital media
                                                                     team to have access to
                                                                     pw; use cotweet.com to
                                                                     devolve access securely;
                                                                     avoid using unknown 3rd
                                                                     party tools that require the
                                                                     account password

Lack of availability due to Twitter being over capacity              Accept (affects all Twitter
                                                                     users, occurs rarely and is




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                                                                       brief). Take backup using
                                                                       tweetake.com and upload
                                                                       to Matrix every month

Changes to the Twitter platform (to add or change features, or         Review business case for
to charge users for accessing the service)                             continuing to use the
                                                                       service when any such
                                                                       changes are made

Squatters/spoofers on Twitter                                          Reduce by registering
                                                                       alternative names. Accept
                                                                       residual risk and monitor
                                                                       for this occurring. Report
                                                                       spoof accounts to Twitter
                                                                       for suspension.



5      Channel proposition and management
5.1    Positioning and profile of ourTwitter account
The avatar will be ourlogo. The profile text will read:
“Official Twitter channel of The Department. See our Twitter policy in full here:
www.[dept].gov.uk/twitter”
A draft of the full Twitter policy is at Appendix D.
The background image for the The Department profile page will be a picture of The
Department's HQ building with the following information in the boxed out left menu area:
       Logo
       Slogan
       www.[dept].gov.uk
5.2    Tone of voice
Though the account will be anonymous (i.e. no named officials will be running it) it is
helpful to define a hypothetical ‘voice’ so that tweets from multiple sources are presented
in a consistent tone (including consistent use of pronouns).
The Department's Twitter ‘voice’ will be that of the Digital Media Team, positioning the
channel as an extension of the main The Department website – effectively an ‘outpost’
where new digital content is signposted throughout the day.
This will be implicit, unless directly asked about by our followers.




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5.3       Resources
The resource impact of running a Twitter account is low relative to other channels. A study
of comparable organisations with existing Twitter accounts confirms this (see Appendix C).
The Digital Media Team will be responsible for sourcing and publishing tweets, co-
ordinating replies to incoming messages and monitoring the account. This activity is
expected to take less than an hour a day. Evaluation will take longer: approximately one
day every 3 months.
The provision of content will require some low level input from communications colleagues
and private office. This will be an add-on to business as usual internal activity – for
example a quick discussion of potential tweets at daily press cuttings meetings, or emails
between digital media and private office/speechwriters/stakeholder relations teams to
identify potential content for tweets.
5.4       Content principles
Content for our Twitter channel will be:

      •   Varied: see below for a list of proposed sources and types of ‘tweet’. The channel
          will cover a broad base of content types and sources to retain interest levels.

      •   Human: Twitter users can be hostile to the over-use of automation (such as
          generating Twitter content entirely from RSS feeds) and to re-gurgitation of press
          release headlines. While corporate in message, the tone of our Twitter channel
          must therefore be informal spoken English, human-edited and – for the most part -
          written/paraphrased for the channel. Some use of RSS to Twitter is acceptable so
          long as this does not dominate the whole stream.

      •   Frequent: a minimum 2 and maximum 10 tweets per working day, with a minimum
          gap of 30 minutes between tweets to avoid flooding our followers’ Twitter streams.
          (Not counting @replies to other Twitter users, or live coverage of a crisis/event).

      •   Re-tweetable: to make it easy for others to re-tweet our most important
          announcements, we will restrict those tweets to 132 characters. (Allowing sufficient
          space for “RT @[Dept]” to be included as a prefix).

      •   Timely: in keeping with the ‘zeitgeist’ feel of Twitter, our tweets will be about issues
          of relevance today or events/opportunities coming soon. For example it will not be
          appropriate to cycle campaign messages without a current ‘hook’.

      •   Credible: while tweets may occasionally be ‘fun’, we should ensure we can defend
          their relation back to Our objectives. Where possible there should be an actual link
          to related content or a call to action, to make this credibility explicit.

      •   Inclusive: in keeping with the knowledge-sharing culture of social media, The
          Department should pursue opportunities to signpost relevant content elsewhere and




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          re-tweet messages from stakeholders and other government departments. (See re-
          tweeting policy below). Exclusive use of Twitter for self-promotion can lead to
          criticism.

      •   Corporate: as an extension of the Department’s corporate website, the primary
          focus should be on policy development and consultation as distinct from business
          and citizen-facing guidance and services which are provided by Businesslink.gov.uk
          (@businesslinkgov) and Direct.gov.uk (@directgov) respectively.
5.5       Types and sources of content
Content for the channel will comprise a mixture of business as usual communications
output re-purposed for Twitter, and content produced exclusively for Twitter.

5.5.1 Leveraging existing web content:
      •   News releases, speeches and statements published on the web - the headlines
          of news releases, speeches and statements. Depending on subject matter and
          length these may be paraphrased to fit within 140 characters and lighten/humanise
          the tone.
          All press releases, speeches and statements will be mentioned on Twitter unless
          there is a reason not to. A procedure will be established to identify which of these
          are not for release on Twitter. If the digital media team paraphrases the headline,
          the paraphrased wording will be cleared with the originating press
          desk/speechwriter.
      •   Marketing campaign messages - information about events we are running or
          attending, campaign materials we want to disseminate online.
      •   Videos on Youtube and photos on Flickr – alerting our Twitter followers to new
          rich media content on our other digital outposts. Where possible, embedding photos
          into our tweets with twitpic.com or via our Flickr channel.
      •   Blog posts – any blogs run by the Department can be configured to automatically
          post an update and short URL on Twitter, announcing the new content.
      •   Other website updates - new or updated sections on www.[dept].gov.uk, new
          publications, or website user surveys and online interactive consultations where we
          are inviting participation
      •   Other communications teams - invite contributions from embedded comms teams
          in the policy line, and in delivery partner organisations (agencies and NDPBs).




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5.5.2 Adding value with exclusive content:
      •   Updates on Ministers’ movements – for example business in Parliament (e.g.
          Minister X is in the Commons reading the [xxx] Bill / Minister X is on the way to the
          House for oral questions); Ministers’ attendance at events or meetings with
          Stakeholders (e.g. Minster Z has just started speaking at conference Y in
          Manchester – we’ll have the transcript for you soon).
      •   Insights from Ministers – thoughts and reflections of Ministers, for example
          immediately after their events or interesting meetings with stakeholders.
      •   Announcement and coverage of events – pre-announcement and promotion of
          forthcoming events that the Department has organised or trade shows where we
          have a stand, and live coverage of launch events where there is significant interest
          beyond the attendees. The events team and strategic marketing teams will be
          asked to alert digital media to tweetable content.
      •   Thought leadership (or “link blogging”) - highlighting relevant research, events,
          awards etc elsewhere on the web to position the Department as a thought leader
          and reliable filter of high quality content.
      •   Asking and answering questions – occasionally, we may be able to ask
          questions of our Twitter followers for immediate customer insight or to conduct a
          ‘straw poll’ on behalf of a specific policy area. More often, we will answer questions
          put to us via Twitter from our followers. These answers will be visible to all our
          followers, not just the person who asked them.
      •   Crisis communications – in the event of a major incident where the Department
          needs to provide up to the minute advice and guidance, Twitter would be used as a
          primary channel alongside our corporate website.
5.6       Clearance
News releases will be cleared by the originating press desk only if paraphrased for Twitter.
All other tweets will be cleared by staff at Information Officer grade and above in the digital
media team, consulting relevant colleagues in comms and private offices as necessary.
5.7       Hashtags
It is a convention among Twitter users to distinguish content using semantic tags
(keywords), preceded by a # sign. This enables other users to search and filter based on
those key terms, collaborate and share relevant information, and enables ‘trending’ (as
displayed on the Twitter.com homepage).
The Department will use hashtags when:
      •   Providing live coverage of events (live-tweeting)




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      •   Providing crisis communications. In this event it is likely that a common hashtag will
          already have been established and we would follow suit.
5.8       Link shortening
Unless they are already very short (e.g. www.[dept].gov.uk/stuff) URLs in tweets will be
shortened using link compressing sites (like tinyurl.com). To avoid any implied
endorsement of one such service we will vary our choice as much as possible – but
preferring those which provide click tracking statistics. The top five providers are:
      •   is.gd
      •   bit.ly
      •   tinyurl.com
      •   sinpurl.com
      •   cli.gs
5.9       Re-tweeting

5.9.1 Reactive re-tweeting
We may occasionally be asked to re-tweet content from other Twitter users. We will
consider these case by case but generally aim to honour such requests from:
      •   Other Government Departments
      •   Our stakeholders
      •   Third sector and non-profit organisations
In the interests of commercial propriety and competitiveness we will not honour requests
from profit-making organisations, as we would not be able to do so fairly.

5.9.2 Proactive re-tweeting
We should actively seek opportunities to re-tweet content that helps position the
Department as a filter of business intelligence, and inclusive/supportive of stakeholders.
As such we may wish to consider re-tweeting interesting content that shows up in our own
Twitter stream:

      •   Research findings and statistics

      •   Relevant industry / business networking events

      •   Relevant celebrations/commemorations e.g. awards, themed days (e.g. national no
          smoking day)




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5.10    Following and followers
As part of the initial channel launch we will actively follow other relevant organisations
and professionals (see Appendix B for a full list of potential users to follow).
We will not initiate contact by following individual, personal users as this may be
interpreted as interfering / ‘Big Brother’-like behaviour.
We will, however, follow back anyone who follows our account, using an automated
service such as tweetlater.com. This is because:

    •   It’s good Twitter etiquette to follow people back when they follow you

    •   Having an imbalance between ‘following’ and ‘follower’ figures can result in poor
        Twitter reputation and grading on third party Twitter sites like Twittergrader.com –
        and even account suspension by Twitter administrators in extreme cases

    •   Vetting followers and manually following them back is a time intensive and low
        value activity
We will make it clear in our Twitter policy (Appendix D) that following back is automatic
and therefore does not imply any endorsement by [Department].
5.11    Campaign-specific accounts
While we should aim to avoid diluting the corporate Twitter channel, it may occasionally be
more appropriate for a particular campaign or policy area to have its own Twitter account.
We should consider separate Twitter accounts when:

    •   The subject matter is niche or specialist (i.e. of limited interest to the bulk of our
        followers; or with a specific target audience such as young
        people/women/vulnerable workers)

    •   They are in support of a specific blog by a Department official, team or Minister
When additional accounts are used we will need to ensure they cross-refer to each other
and re-tweet any content of relevance to the different sets of followers.
5.12    Parliamentary recess / pre-election Purdah
The same approach will be taken to Twitter as other comms channels during recess and
Purdah. We let our followers know the reason for reduced volume of content with a tweet
to announce the start and end date.
5.13    Longer term
Longer term, depending on the development of the channel and the volume and quality of
user engagement, it may be desirable to look at involving Ministerial Correspondence and
Enquiry Unit colleagues in monitoring and responding to Twitter enquiries.



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6       Promotion
At launch, the channel will be promoted by:
    •   A link from the our website homepage and news index page
    •   A link from the Department's other social media outlets (YouTube, Flickr, [others])
    •   Finding and following relevant Twitter users (see 5.10 above)
    •   Asking key influencers on Twitter to announce us to their own Twitter stream,
        including Follow Friday from other government Twitter users
    •   Adding the link to the email signatures of the digital media team and press office
Once the channel has become more established, we will further promote it by:
    •   An intranet story (and possibly an article in the staff magazine), including a request
        that all staff add it to their email signatures
    •   Adding the link to the ‘notes to editors’ section in all press releases
    •   An email to key stakeholders
    •   Presentations to teams within Comms




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APPENDIX A

What is Twitter?
Twitter works like this:

   •   You create an account. Your account comprises your username and password,
       avatar image, optional background image to display behind your page

   •   You find interesting people to follow, and they can choose to follow you back. Other
       Twitter users may also initiate contact by following you. This will include your real-
       life friends and contacts, but it is also normal Twitter etiquette to follow/be followed
       by people who you do not know offline. In this way, unlike many social networks
       Twitter is a powerful way of building a network, making new introductions and
       accessing interesting and varied content. (Use by institutions is different - see
       corporate policy on following, above).

   •   You post updates of up to 140 characters in length. You can do this using a variety
       of applications over the web on your computer or mobile phone. Everyone who is
       following you can read your updates. People can also subscribe to your updates
       using the RSS feed (this means they can receive your updates via their preferred
       feed reader software or browser start page, without using Twitter), or see them in
       the Twitter public timeline.

   •   Twitter updates are usually in the form of an answer to the imaginary question:
       “What are you doing now” or “What holds your attention now”? This will often
       include links to other websites (using link shortening services such as tinyurl.com).
       Two useful terms often used to describe this activity are “microblogging” – blogging
       in miniature by posting short updates throughout the day about thoughts and
       findings of interest – and “hyper-connectedness” – the idea of being in constant
       contact with your network and aware of what holds their attention right now.

   •   Your Twitter stream (the information you see when you use Twitter) is made up of
       your own updates and those of all the Twitter users you are following. Other users
       will see their own streams, which display the updates of the users they are
       following. Therefore what you see is not the same as what other users will see.

   •   Users interact with each other in the following ways:
           o @Reply. You can reply to an update posted by another user in your Twitter
             stream by clicking the reply button or typing @ and then their username at
             the start of the message. Anyone following you will see this reply,
             irrespective of whether they are already following the recipient. (This is one
             of the ways in which users find new people to follow, as you are effectively
             introducing that person to your followers by showing his/her username and
             engaging them in conversation).




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          o DM. You can send Direct Messages to individual users, provided you are
            ‘friends’ (i.e., you are both following each other). These are private and can
            only be seen by the sender and recipient.
          o Re-tweeting. Because people have different networks of followers, it is
            common to repeat interesting tweets from your own stream for the benefit of
            all of your followers, preceding it with “Re-tweet:” or just “RT” for short. You
            do not need permission to do this – it is considered a compliment to the
            originator to repeat their content.
          o Hashtags. You can include keywords in your updates in order to associate
            those updates with a particular event, movement, current trend or issue by
            adding a hash sign (#) in front of a word. For example at events Twitter users
            will often agree a common tag to identify themselves to each other and form
            a Twitter ‘back channel’ for that event. Tagging tweets enables users to
            collaboratively document a cultural happening, and aggregate all tweets
            containing that tag on another medium – for example on a blog, projected on
            screen at the event, or displayed on a map as a visual representation of what
            is being said in different places about the same issue.

   •   The Twitter website itself is not the only (or even the main) way that users access or
       post updates to their Twitter accounts. The majority of Twitter access is via mobile
       devices (such as Twitter applications on the iPhone), third party desktop
       applications (such as TweetDeck or Thwirl), web browser plugins (such as
       Twitterfox) or widgets on personalised homepages (such as iGoogle, Pageflakes or
       Netvibes).

   •   It is also possible (and popular) to include photos and videos in your messages
       using third party add-ons, such as TwitPic.

   •   Your Twitter updates can also be integrated with your other social media profiles –
       for example you can use Twitter to edit your Facebook status updates and show
       your Twitter updates on your blog, if you have one.
Why is Twitter important?
   •   It’s a place where news often breaks - e.g. Hudson river plane crash, Mexico
       earthquakes, Michael Jackson's death,
   •   It’s establishing itself as the main source of live update information – e.g. safety and
       travel info during the Mumbai terror attacks in Nov 2008; school closures during the
       heavy UK snow in Feb 2009; spread and prevention of Swine Flu in the UK.
   •   Trending: As everything being discussed on Twitter is by its nature happening now,
       it is increasingly being used as a way of monitoring and reporting on trends. Top
       trends are shown on the right hand side of every Twitter user’s stream, and tracked
       by other tools (examples include Retweetist, Twitturly and Twitvision). For example,




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       during the government's Digital Britain Summit on 17 April 2009, #digitalbritain
       appeared at position 5 in the top 10 trending list on Twitter itself – further raising the
       profile and discussion around the event.
   •   Search Engine Optimisation – because it is updated frequently, Twitter content
       ranks highly on Google, and is therefore an increasingly important way to generate
       traffic and disseminate messages online.
Stats on Twitter usage
Nielsen stats from Feb 2009 at http://www.twistimage.com/blog/archives/the-rapid-growth-
of-twitter-with-the-stats-to-prove-it/ include the following:
   •   1,382% year-over-year growth. Total unique visitors grew from 475,000 in Feb 2008
       to seven million in Feb 2009.
   •   Twitter is not just for kids: In February 2009, adults ages 35-49 had the largest
       representation on Twitter - almost 3 million unique visitors from this age group
       (almost 42% of the entire audience).
   •   62% of the audience access Twitter from work only, while only 35% access it only
       from home. This could suggest a trend towards professional use.
Hitwise stats from http://weblogs.hitwise.com/robin-goad/2009/01/twitter_traffic_up_10-
fold.html include the following:

   •   Twitter receives the largest amount of its traffic from the USA, but its penetration is
       greater in the UK market

   •   Twitter is becoming an important source of Internet traffic for many sites, and the
       amount of traffic it sends to other websites has increased 30-fold over the last 12
       months. Almost 10% of Twitter’s downstream traffic goes to News and Media
       websites,17.6% to entertainment websites, 14.6% goes to social networks, 6.6% to
       blogs and 4.5% to online retailers.




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Appendix B - Who else is using it?
Below is a list of relevant users the Department may wish to interact with or be aware of. A
more thorough trawl will need to take place when the account is launched.
Central government
BIS                                              www.twitter.com/bisgovuk
                                                 www.twitter.com/bis_science
                                                 www.twitter.com/bis_unis
                                                 www.twitter.com/bis_skills
                                                 www.twitter.com/sciencesowhat
                                                 www.twitter.com/digitalbritain
DFID                                             www.twitter.com/dfid_uk
CLG                                              www.twitter.com/communitiesUK
No 10                                            www.twitter.com/downingstreet
FCO                                              www.twitter.com/foreignoffice
DCSF                                             http://twitter.com/dcsfgovuk
HMT                                              http://twitter.com/hmtreasury
MoJ                                              http://twitter.com/justiceuk
                                                 http://twitter.com/mojwebteam
DFT                                              http://twitter.com/transportgovuk
UKTI                                             http://twitter.com/UKTI
Directgov                                        http://twitter.com/directgov
Businesslink                                     http://twitter.com/BusinessLinkGov
NHS Choices                                      http://twitter.com/nhschoices
COI                                              http://twitter.com/coigovuk
                                                 http://twitter.com/digigov
EHRC                                             http://twitter.com/ehrc
CRC                                              http://twitter.com/crc_uk
Ofcom                                            http://twitter.com/ofcom
Cabinet Office                                   http://twitter.com/cabinetoffice




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Cabinet Office – Director of Digital Engagement       http://twitter.com/DirDigEng



Unofficial aggregators of government content
All Gov Departments’ NDS news feeds                   See http://davecole.org/blog/2009/04/22/the-
                                                      government-on-twitter/
Gov consultations                                     http://twitter.com/govconsultation

HM Gov news                                           http://twitter.com/hmgov
Government News                                       http://twitter.com/governmentnews



Parliament, politicians and ministers
Houses of Parliament                                  http://twitter.com/ukparliament
51 MPs (and counting!)                                See http://tweetminster.co.uk/ and
                                                      www.twitter.com/tweetminster
For all other MPs, there is an unofficial ‘holding’   See http://mptweets.tyoc.co.uk/
account with information fed from TheyWorkForYou

Tweety Hall (tweeting councillors)                    http://www.tweetyhall.com/
                                                      http://twitter.com/TweetyHall



Political parties
Labour                                                http://twitter.com/UKLabour
Conservatives                                         http://twitter.com/Conservatives
Lib Dems                                              http://twitter.com/libdems



Local government
86 local authorities (and counting!)                  See http://is.gd/tCQ1

Mayor of London                                       www.twitter.com/mayoroflondon
LGA                                                   http://twitter.com/firsteditor




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Our stakeholders/intermediaries
Do your research and enter them here! Find them by:

    −   looking at your list of stakeholders and
        reviewing their websites for Twitter links.
        Sometimes it's under the RSS / subscribe
        pages; sometimes it's with the news/press
        releases

    −   trying to guess their Twitter usernames and
        seeing if they exist

    −   browsing through the Twitter followers of your
        stakeholders and peers – it’s likely they'll likely
        be following each other already.

    −   using Mr Tweet, Twellow and other Twitter
        directory services



Journalists and news outlets
BBC news & comment                           http://twitter.com/bbcbusiness
                                             http://twitter.com/BBCClick
                                             http://twitter.com/bbccouk
BBC journalists                              Tom van Aardt - http://twitter.com/tomVS
                                             Richard Sambrook - http://twitter.com/sambrook
                                             Tania Teixeira - http://twitter.com/taniateix
                                             Jon Fildes - http://twitter.com/jonfildes
                                             Declan Curry - http://twitter.com/declancurry
                                             Daren - http://twitter.com/darenBBC
                                             Dave Lee - http://twitter.com/davelee
                                             Rory Cellan-Jones - http://twitter.com/ruskin147
                                             Darren Waters - http://twitter.com/djwaters1

FT news and comment                          http://twitter.com/TheLexColumn
                                             http://twitter.com/financialtimes
                                             http://twitter.com/ftmedianews
                                             http://twitter.com/FTfinancenews
                                             http://twitter.com/ftbuseducation
                                             http://twitter.com/FTtechnews
FT journalists                               Tim Bradshaw - http://twitter.com/tim
                                             Chris Nuttall - http://twitter.com/ftchris
                                             Peter Whitehead - http://twitter.com/peterwhitehead
                                             Richard Waters - http://twitter.com/richardwaters
                                             Kevin Allison - http://twitter.com/kevinallisonft




                                                                                                Page 16
[ Your logo here ]



                          Kate Mackenzie - http://twitter.com/kmac
                          Stacy Marie Ishmael - http://twitter.com/s_m_i
                          Gideon Rachman - http://twitter.com/gideonrachman

Times news & comment      http://twitter.com/timesonline
                          http://twitter.com/theredbox
                          http://twitter.com/timestech
                          http://twitter.com/timesmoney
                          http://twitter.com/timesbusiness
                          http://twitter.com/timescomment
                          http://twitter.com/timeseconomics
Times journalists         Mike Harvey
                          Joanna Geary
                          Jeremy Griffin
                          Nico Hines
                          Lucia Adams
                          Drew Broomhall
                          Rose Wild
                          Jennifer Howze
                          Tom Whitwell
                          Kaya Burgess
                          Julian Burgess
                          Mariana Bettio
                          Graham Hutson
                          Usman Patel
Guardian news & comment   http://twitter.com/guardiannews
                          http://twitter.com/guardiantech

Guardian journalists      Neil McIntosh - http://twitter.com/nmcintosh
                          Charles Arthur - http://twitter.com/charlesarthur
                          Dave Hill - http://twitter.com/DaveHill
                          Stephen Brook - http://twitter.com/SDBrook
                          Cath Elliott - http://twitter.com/CathElliott
                          Bobbie Johnson - http://twitter.com/bobbiejohnson
                          Kevin Anderson - http://twitter.com/kevglobal
                          Jemima Kiss - http://twitter.com/jemimakiss
                          Kate Bevan - http://twitter.com/katebevan
                          James Anthony - http://twitter.com/jimboeth

Telegraph                 http://twitter.com/TelegraphMG
Telegraph journalists     Marcus Warren - http://twitter.com/MarcusWa
                          Ian Douglas - http://twitter.com/IanDouglas
                          Shane Richmond - http://twitter.com/shanerichmond




                                                                          Page 17
[ Your logo here ]



                                   Justin Williams - http://twitter.com/justin_williams
                                   Catherine Gee - http://twitter.com/catherinegee
                                   Claudia Beaumont - http://twitter.com/claudineb
                                   Milo Yiannopoulos - http://twitter.com/yiannopoulos

ePolitix                           http://twitter.com/ePolitix
Freelance, online and regional     See http://www.prblogger.com/2008/11/uk-journalists-on-
journalists                        twitter/ for a substantial list.


Sky                                http://twitter.com/SkyNews




Appendix C – How OGDs resource their Twitter accounts
10 Downing Street                                20 minutes a day (2-3 tweets a day plus a few
http://twitter.com/downingstreet                 replies, 5-6 tweets a day in total. 30 seconds on
                                                 top of business as usual press releases, stories,
                                                 events etc.)

FCO                                              Less than 45 minutes a day.
http://twitter.com/foreignoffice

CLG                                              45 minutes to 1 hour a day.
http://twitter.com/communitiesuk

COI Digital Policy                               5 to 10 minutes a day.
http://twitter.com/digigov

DFID                                             Not yet established pattern of normal use. Direct
http://twitter.com/dfid_uk                       questions take a small amount of time to
                                                 answer, big announcements take time to draft
                                                 for impact in 140 characters

UKTI                                             Anything from 5 mins to 2 hours per day across
http://twitter.com/ukti                          both Twitter and Linkedin – including actively
                                                 finding and joining relevant conversations.




                                                                                      Page 18
[ Your logo here ]



Appendix D: Twitter policy
The following text will be published as a new page on www.[dept].gov.uk, and a link to this
page will be provided in our profile on Twitter.
Content
The [Department] Twitter account is managed by the digital media team, on behalf of
colleagues across the Department.
We may occasionally use some automation (such as tools which generate tweets from
RSS feeds) but intend that this will not dominate the messages posted.
If you follow us, you can expect between 2-10 tweets a day covering some or all of the
following:

   •   Alerts about new content on our other digital channels (news, publications, videos
       on YouTube, Ministerial speeches, publicity campaigns etc)

   •   Invitations to provide feedback on specific issues on which we are consulting

   •   Information from our Ministerial team about what they’re doing

   •   Occasional live coverage of events
Following
If you follow us on Twitter we will follow you back. This is automated. Being followed by us
does not imply endorsement of any kind.
[Alternative, suggested by @scrumph (Sebastian Crump at COI)] If you follow @COIgovuk
we will not automatically follow you back. This is to discourage the use of direct
messaging, avoid resource wasting spam handling and so that you can easily identify
other key Twitter users that we think are relevant to our industry and government in who
we follow. However, being followed by COI does not imply endorsement of any kind.
Availability
We will update and monitor our Twitter account during office hours, Monday to Friday.
Twitter may occasionally be unavailable and we accept no responsibility for lack of service
due to Twitter downtime.
@Replies and Direct Messages
We welcome feedback and ideas from all our followers, and endeavour to join the
conversation where possible. However, we are not able to reply individually to all the
messages we receive via Twitter.




                                                                                    Page 19
[ Your logo here ]



The digital media team reads all @replies and Direct Messages and ensures that any
emerging themes or helpful suggestions are passed to the relevant people in the
Department.
We cannot engage on issues of party politics or answer questions which break the rules of
our general comments policy. [link]
The usual ways of contacting us for official correspondence are detailed in the contact us
section of our website. [link]


APPENDIX E – Glossary
Twitterverse or Twittersphere or Statusphere - the universe/world sphere of Twitter (cf.
blogosphere)
Tweet – an update on Twitter, comprising a message of up to 140 characters, sometimes
containing a link, sometimes containing a picture or video. Also a verb: to tweet, tweeting.
Reply or @Reply – a message from one user to another, visible to anyone following the
user who is giving the reply. Also visible to the entire world (and search engines) in your
Twitter profile page.
Direct message or DM – a message from one user to another in private (not visible to
other users, the internet or search engines).
Re-tweet or RT – repeating a message from another user for the benefit of your followers
and in recognition of its value (the Twitter equivalent of forwarding an email)
Twitter client or application – software on your mobile phone or computer that you use to
access Twitter. Popular clients are the Twitter website itself, Tweetdeck desktop software
and a number of iPhone applications.
Micro-blogging – the term given to the practice of posting short status updates via sites
like Twitter (there are others, but none as big)
Follower – someone who has subscribed to read your tweets. Displayed on Twitter as:
“Following”          The people that you follow on Twitter
“Follower”           Someone who follows you on Twitter
“Friend”             Someone who you follow that also follows you.

Twitter API – Twitter is an ‘open platform’ meaning other people can develop tools
(software and websites) which use the Twitter functionality and the published content (all
the stuff that’s displayed publicly on twitter.com, but not users’ private messages or
personal information). The API (application programming interface) is the publicly available
information used by coders to do this. It enables sites like Tweetminster, Twittergrader and
Hootsuite and applications like Tweetdeck to be created.



                                                                                     Page 20

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Twitter Uk Govt

  • 1. [ Your logo here ] Template Twitter strategy for Government Departments 1 About this document This document describes why and how we intend to establish and manage a corporate presence on the microblogging social network Twitter.com. It covers: • Objectives and metrics – why we are using Twitter, and how we will assess its value • Risks and mitigation – how we will contain the risks to our corporate reputation • Channel proposition and management – how we will populate and use the channel • Promotional plan – how we will promote our presence on Twitter to maximise value 2 Twitter overview Twitter is a 'microblogging' platform which allows users to post short text messages (up to 140 characters in length) and converse with other users via their phones or web browsers. Unlike email or text messaging on mobile phones, these conversations take place in the open. The platform is experiencing a phenomenal adoption curve in the UK and being used increasingly by government departments, Members of Parliament, a number of our stakeholders as well as millions of businesses, non government organisations and individuals. It is free to use with a relatively low impact on resources and has the potential to deliver many benefits in support of our communications objectives. For more about Twitter and why it's important that we join it, see Appendix A. For a glossary of terms see Appendix E. 3 Objectives and metrics Objective Measures Extend reach of existing corporate messages online (e.g. news, Number of followers; speeches, web updates, YouTube videos) by building relevance and type of relationships with relevant audiences including intermediaries, followers; number of web stakeholders, and key influencers such as journalists and traffic referrals from Twitter bloggers (see Appendix B) to our website content Provide an informal, ‘human’ voice of the organisation to Feedback from followers promote comprehension of and engagement with our corporate (unsolicited and solicited) messages
  • 2. [ Your logo here ] Provide thought leadership and credibility, increasing our Feedback from followers visibility as the experts in our remit within the online space (unsolicited and solicited); number of re-tweets (Twitter users repeating our updates); click- throughs from our tweets In line with Government policy (Digital Britain; Cabinet Office Feedback from followers Digital Engagement policy and Power of Information) (unsolicited and solicited); demonstrate commitment to and understanding of digital +ve, -ve and neutral channels with exemplary use of this emerging channel mentions elsewhere on blogosphere Provide an additional, low-barrier method for audiences to Volume and quality of interact with the Department to provide feedback, seek help @reply and DM contact and suggest ideas from followers; impact of this feedback on the Dept Provide ways for our audiences to subscribe to updates (by N/a. Achieved by having a RSS, email and SMS) presence on Twitter Monitor mentions on Twitter of ourbrand, our Ministers and Qualitative assessment of flagship policy initiatives, engaging with our critics and key individual cases of turning influencers to resolve problems/dissatisfaction and correct negatives to positives and factual inaccuracies, and with satisfied customers to thank them positives into brand for and amplify their positive comments advocates Provide live coverage of events (such as policy launches, Number of events covered summits or promotions) for those who cannot attend per year; positive feedback on that coverage We will gather evaluation data using a range of methods. • Web analytics for [dept].gov.uk and clickthroughs from URLs in our tweets (using bit.ly) – to track referrals from Twitter to our web pages • Twitter surveys – regular ‘straw poll’ surveys on Twitter to ask for feedback • Twitter data – the follower/following data presented in our Twitter account • Third party tools – analytics tools including measures based on re-tweeting (Retweet Radar; Twist); online reputation (Monitter, Twitter Grader); impact and influence (Twinfluence, Twittersheep); unfollowers (Qwitter) • Alert services – tweetbeep.com and other methods for tracking mentions of our stuff • Real time observation - http://twitterfall.com/ and similar tools • Analysis of our followers using http://tweepler.com/ and similar tools We will evaluate using all of the above methods every three months. Page 2
  • 3. [ Your logo here ] 4 Risks Risk Mitigation Criticism arising from an inability to meet the demands of Reduce by managing Twitter users to join conversations/answer enquiries, due to expectations with clear, resource and clearance issues published Twitter policy; use holding replies where answer will need research; (only if swamped) respond to ‘themes’ not individual replies. Criticism arising from perceptions that our use of Twitter is out Reduce by sourcing varied of keeping with the ethos of the platform (such as too content (see 5.3 and 5.4 formal/corporate, self-promoting or ‘dry’) below). Accept that there will be some criticism regardless. Criticism of jumping on the bandwagon/waste of public Reduce by evaluating money/lack of return on investment/pointless content against objectives above and adhering to content principles below Inappropriate content being published in error, such as: Establish ‘light’ but effective procedural • News releases under embargo controls and guidelines for Twitter users; require • Information about Ministerial whereabouts that could risk clearance of all tweets security through nominated people • Protectively marked, commercially or politically sensitive in digital media team. information Technical security of the Twitter account and potential for Change Twitter password hacking and vandalism of content frequently using strong passwords; only 2 members of digital media team to have access to pw; use cotweet.com to devolve access securely; avoid using unknown 3rd party tools that require the account password Lack of availability due to Twitter being over capacity Accept (affects all Twitter users, occurs rarely and is Page 3
  • 4. [ Your logo here ] brief). Take backup using tweetake.com and upload to Matrix every month Changes to the Twitter platform (to add or change features, or Review business case for to charge users for accessing the service) continuing to use the service when any such changes are made Squatters/spoofers on Twitter Reduce by registering alternative names. Accept residual risk and monitor for this occurring. Report spoof accounts to Twitter for suspension. 5 Channel proposition and management 5.1 Positioning and profile of ourTwitter account The avatar will be ourlogo. The profile text will read: “Official Twitter channel of The Department. See our Twitter policy in full here: www.[dept].gov.uk/twitter” A draft of the full Twitter policy is at Appendix D. The background image for the The Department profile page will be a picture of The Department's HQ building with the following information in the boxed out left menu area: Logo Slogan www.[dept].gov.uk 5.2 Tone of voice Though the account will be anonymous (i.e. no named officials will be running it) it is helpful to define a hypothetical ‘voice’ so that tweets from multiple sources are presented in a consistent tone (including consistent use of pronouns). The Department's Twitter ‘voice’ will be that of the Digital Media Team, positioning the channel as an extension of the main The Department website – effectively an ‘outpost’ where new digital content is signposted throughout the day. This will be implicit, unless directly asked about by our followers. Page 4
  • 5. [ Your logo here ] 5.3 Resources The resource impact of running a Twitter account is low relative to other channels. A study of comparable organisations with existing Twitter accounts confirms this (see Appendix C). The Digital Media Team will be responsible for sourcing and publishing tweets, co- ordinating replies to incoming messages and monitoring the account. This activity is expected to take less than an hour a day. Evaluation will take longer: approximately one day every 3 months. The provision of content will require some low level input from communications colleagues and private office. This will be an add-on to business as usual internal activity – for example a quick discussion of potential tweets at daily press cuttings meetings, or emails between digital media and private office/speechwriters/stakeholder relations teams to identify potential content for tweets. 5.4 Content principles Content for our Twitter channel will be: • Varied: see below for a list of proposed sources and types of ‘tweet’. The channel will cover a broad base of content types and sources to retain interest levels. • Human: Twitter users can be hostile to the over-use of automation (such as generating Twitter content entirely from RSS feeds) and to re-gurgitation of press release headlines. While corporate in message, the tone of our Twitter channel must therefore be informal spoken English, human-edited and – for the most part - written/paraphrased for the channel. Some use of RSS to Twitter is acceptable so long as this does not dominate the whole stream. • Frequent: a minimum 2 and maximum 10 tweets per working day, with a minimum gap of 30 minutes between tweets to avoid flooding our followers’ Twitter streams. (Not counting @replies to other Twitter users, or live coverage of a crisis/event). • Re-tweetable: to make it easy for others to re-tweet our most important announcements, we will restrict those tweets to 132 characters. (Allowing sufficient space for “RT @[Dept]” to be included as a prefix). • Timely: in keeping with the ‘zeitgeist’ feel of Twitter, our tweets will be about issues of relevance today or events/opportunities coming soon. For example it will not be appropriate to cycle campaign messages without a current ‘hook’. • Credible: while tweets may occasionally be ‘fun’, we should ensure we can defend their relation back to Our objectives. Where possible there should be an actual link to related content or a call to action, to make this credibility explicit. • Inclusive: in keeping with the knowledge-sharing culture of social media, The Department should pursue opportunities to signpost relevant content elsewhere and Page 5
  • 6. [ Your logo here ] re-tweet messages from stakeholders and other government departments. (See re- tweeting policy below). Exclusive use of Twitter for self-promotion can lead to criticism. • Corporate: as an extension of the Department’s corporate website, the primary focus should be on policy development and consultation as distinct from business and citizen-facing guidance and services which are provided by Businesslink.gov.uk (@businesslinkgov) and Direct.gov.uk (@directgov) respectively. 5.5 Types and sources of content Content for the channel will comprise a mixture of business as usual communications output re-purposed for Twitter, and content produced exclusively for Twitter. 5.5.1 Leveraging existing web content: • News releases, speeches and statements published on the web - the headlines of news releases, speeches and statements. Depending on subject matter and length these may be paraphrased to fit within 140 characters and lighten/humanise the tone. All press releases, speeches and statements will be mentioned on Twitter unless there is a reason not to. A procedure will be established to identify which of these are not for release on Twitter. If the digital media team paraphrases the headline, the paraphrased wording will be cleared with the originating press desk/speechwriter. • Marketing campaign messages - information about events we are running or attending, campaign materials we want to disseminate online. • Videos on Youtube and photos on Flickr – alerting our Twitter followers to new rich media content on our other digital outposts. Where possible, embedding photos into our tweets with twitpic.com or via our Flickr channel. • Blog posts – any blogs run by the Department can be configured to automatically post an update and short URL on Twitter, announcing the new content. • Other website updates - new or updated sections on www.[dept].gov.uk, new publications, or website user surveys and online interactive consultations where we are inviting participation • Other communications teams - invite contributions from embedded comms teams in the policy line, and in delivery partner organisations (agencies and NDPBs). Page 6
  • 7. [ Your logo here ] 5.5.2 Adding value with exclusive content: • Updates on Ministers’ movements – for example business in Parliament (e.g. Minister X is in the Commons reading the [xxx] Bill / Minister X is on the way to the House for oral questions); Ministers’ attendance at events or meetings with Stakeholders (e.g. Minster Z has just started speaking at conference Y in Manchester – we’ll have the transcript for you soon). • Insights from Ministers – thoughts and reflections of Ministers, for example immediately after their events or interesting meetings with stakeholders. • Announcement and coverage of events – pre-announcement and promotion of forthcoming events that the Department has organised or trade shows where we have a stand, and live coverage of launch events where there is significant interest beyond the attendees. The events team and strategic marketing teams will be asked to alert digital media to tweetable content. • Thought leadership (or “link blogging”) - highlighting relevant research, events, awards etc elsewhere on the web to position the Department as a thought leader and reliable filter of high quality content. • Asking and answering questions – occasionally, we may be able to ask questions of our Twitter followers for immediate customer insight or to conduct a ‘straw poll’ on behalf of a specific policy area. More often, we will answer questions put to us via Twitter from our followers. These answers will be visible to all our followers, not just the person who asked them. • Crisis communications – in the event of a major incident where the Department needs to provide up to the minute advice and guidance, Twitter would be used as a primary channel alongside our corporate website. 5.6 Clearance News releases will be cleared by the originating press desk only if paraphrased for Twitter. All other tweets will be cleared by staff at Information Officer grade and above in the digital media team, consulting relevant colleagues in comms and private offices as necessary. 5.7 Hashtags It is a convention among Twitter users to distinguish content using semantic tags (keywords), preceded by a # sign. This enables other users to search and filter based on those key terms, collaborate and share relevant information, and enables ‘trending’ (as displayed on the Twitter.com homepage). The Department will use hashtags when: • Providing live coverage of events (live-tweeting) Page 7
  • 8. [ Your logo here ] • Providing crisis communications. In this event it is likely that a common hashtag will already have been established and we would follow suit. 5.8 Link shortening Unless they are already very short (e.g. www.[dept].gov.uk/stuff) URLs in tweets will be shortened using link compressing sites (like tinyurl.com). To avoid any implied endorsement of one such service we will vary our choice as much as possible – but preferring those which provide click tracking statistics. The top five providers are: • is.gd • bit.ly • tinyurl.com • sinpurl.com • cli.gs 5.9 Re-tweeting 5.9.1 Reactive re-tweeting We may occasionally be asked to re-tweet content from other Twitter users. We will consider these case by case but generally aim to honour such requests from: • Other Government Departments • Our stakeholders • Third sector and non-profit organisations In the interests of commercial propriety and competitiveness we will not honour requests from profit-making organisations, as we would not be able to do so fairly. 5.9.2 Proactive re-tweeting We should actively seek opportunities to re-tweet content that helps position the Department as a filter of business intelligence, and inclusive/supportive of stakeholders. As such we may wish to consider re-tweeting interesting content that shows up in our own Twitter stream: • Research findings and statistics • Relevant industry / business networking events • Relevant celebrations/commemorations e.g. awards, themed days (e.g. national no smoking day) Page 8
  • 9. [ Your logo here ] 5.10 Following and followers As part of the initial channel launch we will actively follow other relevant organisations and professionals (see Appendix B for a full list of potential users to follow). We will not initiate contact by following individual, personal users as this may be interpreted as interfering / ‘Big Brother’-like behaviour. We will, however, follow back anyone who follows our account, using an automated service such as tweetlater.com. This is because: • It’s good Twitter etiquette to follow people back when they follow you • Having an imbalance between ‘following’ and ‘follower’ figures can result in poor Twitter reputation and grading on third party Twitter sites like Twittergrader.com – and even account suspension by Twitter administrators in extreme cases • Vetting followers and manually following them back is a time intensive and low value activity We will make it clear in our Twitter policy (Appendix D) that following back is automatic and therefore does not imply any endorsement by [Department]. 5.11 Campaign-specific accounts While we should aim to avoid diluting the corporate Twitter channel, it may occasionally be more appropriate for a particular campaign or policy area to have its own Twitter account. We should consider separate Twitter accounts when: • The subject matter is niche or specialist (i.e. of limited interest to the bulk of our followers; or with a specific target audience such as young people/women/vulnerable workers) • They are in support of a specific blog by a Department official, team or Minister When additional accounts are used we will need to ensure they cross-refer to each other and re-tweet any content of relevance to the different sets of followers. 5.12 Parliamentary recess / pre-election Purdah The same approach will be taken to Twitter as other comms channels during recess and Purdah. We let our followers know the reason for reduced volume of content with a tweet to announce the start and end date. 5.13 Longer term Longer term, depending on the development of the channel and the volume and quality of user engagement, it may be desirable to look at involving Ministerial Correspondence and Enquiry Unit colleagues in monitoring and responding to Twitter enquiries. Page 9
  • 10. [ Your logo here ] 6 Promotion At launch, the channel will be promoted by: • A link from the our website homepage and news index page • A link from the Department's other social media outlets (YouTube, Flickr, [others]) • Finding and following relevant Twitter users (see 5.10 above) • Asking key influencers on Twitter to announce us to their own Twitter stream, including Follow Friday from other government Twitter users • Adding the link to the email signatures of the digital media team and press office Once the channel has become more established, we will further promote it by: • An intranet story (and possibly an article in the staff magazine), including a request that all staff add it to their email signatures • Adding the link to the ‘notes to editors’ section in all press releases • An email to key stakeholders • Presentations to teams within Comms Page 10
  • 11. [ Your logo here ] APPENDIX A What is Twitter? Twitter works like this: • You create an account. Your account comprises your username and password, avatar image, optional background image to display behind your page • You find interesting people to follow, and they can choose to follow you back. Other Twitter users may also initiate contact by following you. This will include your real- life friends and contacts, but it is also normal Twitter etiquette to follow/be followed by people who you do not know offline. In this way, unlike many social networks Twitter is a powerful way of building a network, making new introductions and accessing interesting and varied content. (Use by institutions is different - see corporate policy on following, above). • You post updates of up to 140 characters in length. You can do this using a variety of applications over the web on your computer or mobile phone. Everyone who is following you can read your updates. People can also subscribe to your updates using the RSS feed (this means they can receive your updates via their preferred feed reader software or browser start page, without using Twitter), or see them in the Twitter public timeline. • Twitter updates are usually in the form of an answer to the imaginary question: “What are you doing now” or “What holds your attention now”? This will often include links to other websites (using link shortening services such as tinyurl.com). Two useful terms often used to describe this activity are “microblogging” – blogging in miniature by posting short updates throughout the day about thoughts and findings of interest – and “hyper-connectedness” – the idea of being in constant contact with your network and aware of what holds their attention right now. • Your Twitter stream (the information you see when you use Twitter) is made up of your own updates and those of all the Twitter users you are following. Other users will see their own streams, which display the updates of the users they are following. Therefore what you see is not the same as what other users will see. • Users interact with each other in the following ways: o @Reply. You can reply to an update posted by another user in your Twitter stream by clicking the reply button or typing @ and then their username at the start of the message. Anyone following you will see this reply, irrespective of whether they are already following the recipient. (This is one of the ways in which users find new people to follow, as you are effectively introducing that person to your followers by showing his/her username and engaging them in conversation). Page 11
  • 12. [ Your logo here ] o DM. You can send Direct Messages to individual users, provided you are ‘friends’ (i.e., you are both following each other). These are private and can only be seen by the sender and recipient. o Re-tweeting. Because people have different networks of followers, it is common to repeat interesting tweets from your own stream for the benefit of all of your followers, preceding it with “Re-tweet:” or just “RT” for short. You do not need permission to do this – it is considered a compliment to the originator to repeat their content. o Hashtags. You can include keywords in your updates in order to associate those updates with a particular event, movement, current trend or issue by adding a hash sign (#) in front of a word. For example at events Twitter users will often agree a common tag to identify themselves to each other and form a Twitter ‘back channel’ for that event. Tagging tweets enables users to collaboratively document a cultural happening, and aggregate all tweets containing that tag on another medium – for example on a blog, projected on screen at the event, or displayed on a map as a visual representation of what is being said in different places about the same issue. • The Twitter website itself is not the only (or even the main) way that users access or post updates to their Twitter accounts. The majority of Twitter access is via mobile devices (such as Twitter applications on the iPhone), third party desktop applications (such as TweetDeck or Thwirl), web browser plugins (such as Twitterfox) or widgets on personalised homepages (such as iGoogle, Pageflakes or Netvibes). • It is also possible (and popular) to include photos and videos in your messages using third party add-ons, such as TwitPic. • Your Twitter updates can also be integrated with your other social media profiles – for example you can use Twitter to edit your Facebook status updates and show your Twitter updates on your blog, if you have one. Why is Twitter important? • It’s a place where news often breaks - e.g. Hudson river plane crash, Mexico earthquakes, Michael Jackson's death, • It’s establishing itself as the main source of live update information – e.g. safety and travel info during the Mumbai terror attacks in Nov 2008; school closures during the heavy UK snow in Feb 2009; spread and prevention of Swine Flu in the UK. • Trending: As everything being discussed on Twitter is by its nature happening now, it is increasingly being used as a way of monitoring and reporting on trends. Top trends are shown on the right hand side of every Twitter user’s stream, and tracked by other tools (examples include Retweetist, Twitturly and Twitvision). For example, Page 12
  • 13. [ Your logo here ] during the government's Digital Britain Summit on 17 April 2009, #digitalbritain appeared at position 5 in the top 10 trending list on Twitter itself – further raising the profile and discussion around the event. • Search Engine Optimisation – because it is updated frequently, Twitter content ranks highly on Google, and is therefore an increasingly important way to generate traffic and disseminate messages online. Stats on Twitter usage Nielsen stats from Feb 2009 at http://www.twistimage.com/blog/archives/the-rapid-growth- of-twitter-with-the-stats-to-prove-it/ include the following: • 1,382% year-over-year growth. Total unique visitors grew from 475,000 in Feb 2008 to seven million in Feb 2009. • Twitter is not just for kids: In February 2009, adults ages 35-49 had the largest representation on Twitter - almost 3 million unique visitors from this age group (almost 42% of the entire audience). • 62% of the audience access Twitter from work only, while only 35% access it only from home. This could suggest a trend towards professional use. Hitwise stats from http://weblogs.hitwise.com/robin-goad/2009/01/twitter_traffic_up_10- fold.html include the following: • Twitter receives the largest amount of its traffic from the USA, but its penetration is greater in the UK market • Twitter is becoming an important source of Internet traffic for many sites, and the amount of traffic it sends to other websites has increased 30-fold over the last 12 months. Almost 10% of Twitter’s downstream traffic goes to News and Media websites,17.6% to entertainment websites, 14.6% goes to social networks, 6.6% to blogs and 4.5% to online retailers. Page 13
  • 14. [ Your logo here ] Appendix B - Who else is using it? Below is a list of relevant users the Department may wish to interact with or be aware of. A more thorough trawl will need to take place when the account is launched. Central government BIS www.twitter.com/bisgovuk www.twitter.com/bis_science www.twitter.com/bis_unis www.twitter.com/bis_skills www.twitter.com/sciencesowhat www.twitter.com/digitalbritain DFID www.twitter.com/dfid_uk CLG www.twitter.com/communitiesUK No 10 www.twitter.com/downingstreet FCO www.twitter.com/foreignoffice DCSF http://twitter.com/dcsfgovuk HMT http://twitter.com/hmtreasury MoJ http://twitter.com/justiceuk http://twitter.com/mojwebteam DFT http://twitter.com/transportgovuk UKTI http://twitter.com/UKTI Directgov http://twitter.com/directgov Businesslink http://twitter.com/BusinessLinkGov NHS Choices http://twitter.com/nhschoices COI http://twitter.com/coigovuk http://twitter.com/digigov EHRC http://twitter.com/ehrc CRC http://twitter.com/crc_uk Ofcom http://twitter.com/ofcom Cabinet Office http://twitter.com/cabinetoffice Page 14
  • 15. [ Your logo here ] Cabinet Office – Director of Digital Engagement http://twitter.com/DirDigEng Unofficial aggregators of government content All Gov Departments’ NDS news feeds See http://davecole.org/blog/2009/04/22/the- government-on-twitter/ Gov consultations http://twitter.com/govconsultation HM Gov news http://twitter.com/hmgov Government News http://twitter.com/governmentnews Parliament, politicians and ministers Houses of Parliament http://twitter.com/ukparliament 51 MPs (and counting!) See http://tweetminster.co.uk/ and www.twitter.com/tweetminster For all other MPs, there is an unofficial ‘holding’ See http://mptweets.tyoc.co.uk/ account with information fed from TheyWorkForYou Tweety Hall (tweeting councillors) http://www.tweetyhall.com/ http://twitter.com/TweetyHall Political parties Labour http://twitter.com/UKLabour Conservatives http://twitter.com/Conservatives Lib Dems http://twitter.com/libdems Local government 86 local authorities (and counting!) See http://is.gd/tCQ1 Mayor of London www.twitter.com/mayoroflondon LGA http://twitter.com/firsteditor Page 15
  • 16. [ Your logo here ] Our stakeholders/intermediaries Do your research and enter them here! Find them by: − looking at your list of stakeholders and reviewing their websites for Twitter links. Sometimes it's under the RSS / subscribe pages; sometimes it's with the news/press releases − trying to guess their Twitter usernames and seeing if they exist − browsing through the Twitter followers of your stakeholders and peers – it’s likely they'll likely be following each other already. − using Mr Tweet, Twellow and other Twitter directory services Journalists and news outlets BBC news & comment http://twitter.com/bbcbusiness http://twitter.com/BBCClick http://twitter.com/bbccouk BBC journalists Tom van Aardt - http://twitter.com/tomVS Richard Sambrook - http://twitter.com/sambrook Tania Teixeira - http://twitter.com/taniateix Jon Fildes - http://twitter.com/jonfildes Declan Curry - http://twitter.com/declancurry Daren - http://twitter.com/darenBBC Dave Lee - http://twitter.com/davelee Rory Cellan-Jones - http://twitter.com/ruskin147 Darren Waters - http://twitter.com/djwaters1 FT news and comment http://twitter.com/TheLexColumn http://twitter.com/financialtimes http://twitter.com/ftmedianews http://twitter.com/FTfinancenews http://twitter.com/ftbuseducation http://twitter.com/FTtechnews FT journalists Tim Bradshaw - http://twitter.com/tim Chris Nuttall - http://twitter.com/ftchris Peter Whitehead - http://twitter.com/peterwhitehead Richard Waters - http://twitter.com/richardwaters Kevin Allison - http://twitter.com/kevinallisonft Page 16
  • 17. [ Your logo here ] Kate Mackenzie - http://twitter.com/kmac Stacy Marie Ishmael - http://twitter.com/s_m_i Gideon Rachman - http://twitter.com/gideonrachman Times news & comment http://twitter.com/timesonline http://twitter.com/theredbox http://twitter.com/timestech http://twitter.com/timesmoney http://twitter.com/timesbusiness http://twitter.com/timescomment http://twitter.com/timeseconomics Times journalists Mike Harvey Joanna Geary Jeremy Griffin Nico Hines Lucia Adams Drew Broomhall Rose Wild Jennifer Howze Tom Whitwell Kaya Burgess Julian Burgess Mariana Bettio Graham Hutson Usman Patel Guardian news & comment http://twitter.com/guardiannews http://twitter.com/guardiantech Guardian journalists Neil McIntosh - http://twitter.com/nmcintosh Charles Arthur - http://twitter.com/charlesarthur Dave Hill - http://twitter.com/DaveHill Stephen Brook - http://twitter.com/SDBrook Cath Elliott - http://twitter.com/CathElliott Bobbie Johnson - http://twitter.com/bobbiejohnson Kevin Anderson - http://twitter.com/kevglobal Jemima Kiss - http://twitter.com/jemimakiss Kate Bevan - http://twitter.com/katebevan James Anthony - http://twitter.com/jimboeth Telegraph http://twitter.com/TelegraphMG Telegraph journalists Marcus Warren - http://twitter.com/MarcusWa Ian Douglas - http://twitter.com/IanDouglas Shane Richmond - http://twitter.com/shanerichmond Page 17
  • 18. [ Your logo here ] Justin Williams - http://twitter.com/justin_williams Catherine Gee - http://twitter.com/catherinegee Claudia Beaumont - http://twitter.com/claudineb Milo Yiannopoulos - http://twitter.com/yiannopoulos ePolitix http://twitter.com/ePolitix Freelance, online and regional See http://www.prblogger.com/2008/11/uk-journalists-on- journalists twitter/ for a substantial list. Sky http://twitter.com/SkyNews Appendix C – How OGDs resource their Twitter accounts 10 Downing Street 20 minutes a day (2-3 tweets a day plus a few http://twitter.com/downingstreet replies, 5-6 tweets a day in total. 30 seconds on top of business as usual press releases, stories, events etc.) FCO Less than 45 minutes a day. http://twitter.com/foreignoffice CLG 45 minutes to 1 hour a day. http://twitter.com/communitiesuk COI Digital Policy 5 to 10 minutes a day. http://twitter.com/digigov DFID Not yet established pattern of normal use. Direct http://twitter.com/dfid_uk questions take a small amount of time to answer, big announcements take time to draft for impact in 140 characters UKTI Anything from 5 mins to 2 hours per day across http://twitter.com/ukti both Twitter and Linkedin – including actively finding and joining relevant conversations. Page 18
  • 19. [ Your logo here ] Appendix D: Twitter policy The following text will be published as a new page on www.[dept].gov.uk, and a link to this page will be provided in our profile on Twitter. Content The [Department] Twitter account is managed by the digital media team, on behalf of colleagues across the Department. We may occasionally use some automation (such as tools which generate tweets from RSS feeds) but intend that this will not dominate the messages posted. If you follow us, you can expect between 2-10 tweets a day covering some or all of the following: • Alerts about new content on our other digital channels (news, publications, videos on YouTube, Ministerial speeches, publicity campaigns etc) • Invitations to provide feedback on specific issues on which we are consulting • Information from our Ministerial team about what they’re doing • Occasional live coverage of events Following If you follow us on Twitter we will follow you back. This is automated. Being followed by us does not imply endorsement of any kind. [Alternative, suggested by @scrumph (Sebastian Crump at COI)] If you follow @COIgovuk we will not automatically follow you back. This is to discourage the use of direct messaging, avoid resource wasting spam handling and so that you can easily identify other key Twitter users that we think are relevant to our industry and government in who we follow. However, being followed by COI does not imply endorsement of any kind. Availability We will update and monitor our Twitter account during office hours, Monday to Friday. Twitter may occasionally be unavailable and we accept no responsibility for lack of service due to Twitter downtime. @Replies and Direct Messages We welcome feedback and ideas from all our followers, and endeavour to join the conversation where possible. However, we are not able to reply individually to all the messages we receive via Twitter. Page 19
  • 20. [ Your logo here ] The digital media team reads all @replies and Direct Messages and ensures that any emerging themes or helpful suggestions are passed to the relevant people in the Department. We cannot engage on issues of party politics or answer questions which break the rules of our general comments policy. [link] The usual ways of contacting us for official correspondence are detailed in the contact us section of our website. [link] APPENDIX E – Glossary Twitterverse or Twittersphere or Statusphere - the universe/world sphere of Twitter (cf. blogosphere) Tweet – an update on Twitter, comprising a message of up to 140 characters, sometimes containing a link, sometimes containing a picture or video. Also a verb: to tweet, tweeting. Reply or @Reply – a message from one user to another, visible to anyone following the user who is giving the reply. Also visible to the entire world (and search engines) in your Twitter profile page. Direct message or DM – a message from one user to another in private (not visible to other users, the internet or search engines). Re-tweet or RT – repeating a message from another user for the benefit of your followers and in recognition of its value (the Twitter equivalent of forwarding an email) Twitter client or application – software on your mobile phone or computer that you use to access Twitter. Popular clients are the Twitter website itself, Tweetdeck desktop software and a number of iPhone applications. Micro-blogging – the term given to the practice of posting short status updates via sites like Twitter (there are others, but none as big) Follower – someone who has subscribed to read your tweets. Displayed on Twitter as: “Following” The people that you follow on Twitter “Follower” Someone who follows you on Twitter “Friend” Someone who you follow that also follows you. Twitter API – Twitter is an ‘open platform’ meaning other people can develop tools (software and websites) which use the Twitter functionality and the published content (all the stuff that’s displayed publicly on twitter.com, but not users’ private messages or personal information). The API (application programming interface) is the publicly available information used by coders to do this. It enables sites like Tweetminster, Twittergrader and Hootsuite and applications like Tweetdeck to be created. Page 20