Volunteer engagement is changing. More and more volunteers are looking to get involved and make a difference in a single day of service. The political and social climate is further emphasizing this trend. How do you create meaningful work that can be completed in a single day by a large group of diverse volunteers? This webinar will walk you through the first steps for incorporating single days of service into your program, and help you begin to think more creatively about volunteer engagement.

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3. 3
Agenda
• Discuss trends and influences in single days of service
• Identify models and potential opportunities for
engagement
• Review structure and systems for successful volunteer
engagement and ongoing communication
• Communication plan for participation in single days of
service

4. 4
Outcomes
At the end of this presentation you will be able to
• Identify engagement models and opportunities in your
organization
• Determine if single days of service are a good fit for your
organization
• Develop systems and records for single day/event
volunteers
• Create communication plan for event volunteers,
leadership, staff, existing volunteers

5. 5
Trends in Single Days of
Service
The trends are being influenced in a variety of ways.
• Government
– MLK Day, Summer of Service, Serve.gov, Serve America Act
• Cause areas
– National nonprofits – American Cancer Society Relay for Life,
Corporate cause – Allstate Beyond February
• Demand for short term, high impact, group opportunities
– Coworkers, families, communities, faith based groups
– Holiday participation – Thanksgiving, Christmas, MLK Day

6. 6
Models and Opportunities for Engagement
Single days of service, large or small, need to relate to your
program, mission and the community you serve.
• Ongoing program work on a large scale
– For example: food preparation, trail maintenance, pet adoption
days
• One time or annual reoccurring opportunity
– Special event – fundraiser, facility clean up – landscaping

7. 7
Creating Successful Opportunities
Successful single days of service are related to your
mission, and are
• Easily explained and structured simply
– Requires minimal training
• Able to be accomplished by variety of volunteers
– Skill and age levels, diverse backgrounds and cultures
• High impact
– Measurable outcomes
• Provide pathways for further volunteer engagement

8. 8
Successful Structures and Systems
Cultivating participation and commitment beyond a single
day of service
• Volunteer application
– Beyond basic information: communication preferences, skills,
interests, group affiliation
• Opportunity for leadership roles
• Impacts and outcome
– Measurable impacts
– Hours tracking - how many people, for how long
– Work accomplished, follow up photos and reports
– Good use of social media

9. 9
Communication with Volunteers
Successful single days of service depend on constant and
clear communication.
• Before
– Build/create commitment, ensure volunteers show up
• The day of
– Build the team, orient the team, convey the work, answer the
questions, create the context – the reason why
• Beyond
– Mission, impact/outcomes, “Thank You”, pathway to further
involvement, social media

10. 10
Communicating with Your Organization
The goal for your communication plan is to create buy in
and clear understanding of everyone’s role in the
success of the day.
• Develop a plan for engaging volunteers in a single day
event
– Use models and project goals
• Articulate leadership roles for staff and volunteers
– In advance, during and after
• Outline recruitment and communication plan
– Before, during and after single day event

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The Big Question
Is a single day of service right for your organization?
If yes, go back to the first slide and start planning.
If no, use these slides to make your case to not pursue a
single day of service engagement model at this time or
to identify the pieces that are missing to make the event
a success.

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Resources
Learning Center
Find upcoming webinar dates, how-to videos and more
http://learn.volunteermatch.org
VolunteerMatch Community
Ask and answer questions after the webinar – use keywords Single Days of Service
http://community.volunteermatch.org/volunteer
Upcoming Related Webinar Topics:
•Walking the Walk: Engaging Volunteers in your Volunteer Engagement Program
•Making Volunteer Engagement Everyone’s Job
•Where Do I Go From Here? Evolving your Volunteer Program for More
Involvement

13. 13
Thanks for attending!
Join us online:
Like us on Facebook: www.Facebook.com/VolunteerMatch
Follow us on Twitter: @VolunteerMatch
Visit Engaging Volunteers, our nonprofit blog:
blogs.volunteermatch.org/engagingvolunteers/
For any questions contact:
Jennifer Bennett
(415) 321-3639
@JenBennettCVA
jbennett@volunteermatch.org

14.
Volunteer
Application
Please print:
Name:
iAddress: C ty: State: Zip:
Phone: Cell ph e:
e up r the HMEA e‐newsletter!
on
Email: Sign m fo
Company/School:
Does your company have a volunteer/matching gift program? Y N
Please check all th dent High School Student
rgan zation
at apply: College Stu Parent/Family Member
Business Leader Community O i
Ar (Check all theas of Interes at apply)
upp rt io
uting ts
t
py ns Office S o Physical Thera Networking In‐kind Donat
O ve
riti g
Group One on One Special E n IT/Computers
Maintenance
Occupational Therapy
Adults Grant W n Data Entry
Crafts Games Painting
Landscaping/Home Improvement Day Habilitation Program
Availability
Times
(example 10:00a – 12:00p)
Gene
chec
ral Preferences
k all that apply) (
SUN Evenings
MON Days
TUE Mornings
WED Weekends
THU Holidays
FRI
SAT
Community Location
HM s ndividua n southea husetts. Please
in s yo vel to.
EA serve i ls within 110 communities in central a d stern Massac
le to tra
Bellingham
dicate all location u are ab
Plain
Othe
Franklin West Boylston ville
North Attleboro Sutton rs:
Do you have a valid driver’s license? Y N State:
R
P
easons for Volunteering
lease share your reason for seeking volunteer opportunities with HMEA.
c:documents and settingsjbennettlocal settingstemporary internet filesolk7ccvolunteer application.doc

15. Do you need confirmation of hours for a school or work program? Y N
munity service, school, HR)? Do your volunteer hours need to be shared with a third party (i.e. com
If yes, to whom: Name:
Phone: Email:
H
ow did you hear about volunteer opportunities at HMEA?
Photo Release
During HMEA events and operations, photographs and/or video may be taken to capture the nature of
our organization. Photos and videos may be used for, but are not limited to press releases, brochures,
print materials, our website, social networking sites (i.e. YouTube, Facebook & Twitter) and other
ommunications. Please check here if you c do not want your photo used in HMEA promotional
aterials. m
Special Accommodations Request
lease indicate any special accommodations that may be needed in order to complete a volunteer
ssignment with HMEA.
P
a
Emergency Contact Information
ame: Relationship:
ell Phone: Wo k Phone:
N
C r
Please return completed form to:
Emily M. Cabrera, Volunteer Coordinator
HMEA
8 Forge Park East
Franklin, MA 02038
P
Fax: 508.298.1429
hone: 508.298.1129
ecabrera@hmea.org
For Office Use:
MA CORI
RI CORI
Confidentiality
eTapestry
Orientation Day:
First Day:
c:documents and settingsjbennettlocal settingstemporary internet filesolk7ccvolunteer application.doc

16. THE BAY CENTER
100 Save The Bay Drive
Providence, RI 02905
phone: 401-272-3540
fax: 401-273-7153
www.savebay.org
EXPLORATION CENTER
Easton’s Beach
P.O. Box 851
Newport, RI 02840
phone: 401-324-6020
Please fill out the information below and MAIL TO:Volunteer Coordinator, Save The Bay, 100 Save The Bay Dr., Providence, RI, 02905.
Contact Information
Name ________________________________________________________ Birthdate __________________ Gender H M H F
Address__________________________________________________________________________________________________
________________________________________________________________________________________________________
Phone __________________________ Cell _________________________ Email ______________________________________
Race (optional) _______________________ (Many agencies that help to fund Save The Bay require us to report diversity statistics.
Please assist us in compiling this data for future grants and funding.)
Have you ever been convicted of any violations of the law? HY H N
In case of emergency, please contact:
Name ________________________________________________________ Relationship ________________________________
Address__________________________________________________________________________________________________
________________________________________________________________________________________________________
Phone __________________________ Cell _________________________ Email ______________________________________
Employment/Education (please fill in the one that applies to you)
Current employer _________________________________________________________________________________________
Occupation _______________________ Job title ________________________________________________________________
Employer address __________________________________________________________________________________________
Phone___________________________ Email___________________________________________________________________
Does your employer offer a time off program for volunteering? HY H N
Current school ____________________________________________________________________________________________
Class year ________________________ Field of study ____________________________________________________________
School address ____________________________________________________________________________________________
Phone___________________________ Email___________________________________________________________________
volunteer application 1/2
REV. 6-06 G:/Comm/In-house Graphics/Forms/Volunteer Application

17. Special Needs
Is there anything medically we should be aware of in order to ensure your safety?
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Please list other forms of assistance you might need in order to volunteer. (Examples: transportation, wheelchair access, etc.)
________________________________________________________________________________________________________
Skills andTraining
Check all that apply to you:
H Customer service skills H Strong communication skills H Computer skills
H Attention to detail H Enjoy fast-paced environment H Enjoy working with kids
H Landscaping/gardening experience H SCUBA certified H Certified boat captain
H Other (please specify) ____________________________________________________________________________________
________________________________________________________________________________________________________
Volunteering Specifics
Are you currently a Save The Bay member? HY H N
Have you ever volunteered for Save The Bay before? HY H N If yes, when? _________________________________________
Do you own any of the following vehicles that you’d be willing to use while volunteering? H van H pick-up H truck car
Check all areas that interest you:
H Computer work (data entry, word processing) H Docent program H Special events
H Fairs and festivals (booth attendant) H CVS Charity Classic H Bay Swim
H Assistance in field projects H Fundraising H Shoreline cleanups
H Monitoring (seals, eelgrass, crabs, fish runs) H Office support (filing, reception) H Mailings
H Restoration (plantings, eelgrass, salt marshes) H Storm drain marking H Phoning
H BayBackers (advocacy and legislative issues) H Emergency reponse (oil spills) H Committee/Board positions
Signature ______________________________________________________ Today’s date ________________________________
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18. Volunteer Release Form
I hereby indicate my willingness to participate as a volunteer with Save The Bay,
Narragansett Bay. It is understood that I will follow instructions and directions given by
Save The Bay Staff Members or Members and Leaders of my organization. I agree to
hold Save The Bay, its employees, agents, and assigns harmless and free of any liability
in the event of accident, injury, or personal loss.
Name __________________________________________________________________
Signature________________________________________________________________
(Signature required of all applicants: if under 18, parent or guardian must sign form)
Address_________________________________________________________________
City___________________________________State________Zip___________________
Phone _____________________________Cell__________________________________
Email ___________________________________________________________________
(Please provide your email if you’d like more information on volunteer opportunities)
Birth Date _________/_______/________
Month Day Year
Today’s Date _________/_______/________
Month Day Year
Today’s Activity ____________________________________________
In case of emergency, contact:
Name____________________________________________________
Phone ___________________________________________________
□ I irrevocably give, grant, and convey to Save The Bay (STB), its successors, agents, and assigns,
without compensation to me from any party including the STB, the absolute right and unrestricted
permission to copyright and/or use and/or publish (1) my name, (2) my image or likeness on videotape or
digital imaging, and (3) photographic pictures or portraits of me or in which I may be included, in whole or
in part, on reproductions in color or in black and white, made through any media, in connection with
photos or videotape taken of me at Save The Bay for any purpose whatsoever, including but not limited to
the promotion of Save The Bay. I further waive any right that I may have to inspect or approve the
finished product. The videotape, photographs, and negatives will be the sole property of the STB. I have
read the foregoing and fully understand its contents. I also understand that this gift is binding on my
heirs, successors, and assigns.