Translating Cross-Border Contracts: Tips for Cutting Time and Risk

Welcome SH

Translating Cross‐border Contracts
Tips for Cutting Time and Risk

Presented by viaLanguage

Copyright 2012 viaLanguage. All Rights Reserved

Your Presenters

SH

• Dean Scalzo,
Corporate Counsel, Expedia

• Renee Grimmer
Legal Account Executive, viaLanguage

•

Scott Herber
Moderator, EVP Sales, viaLanguage


Today’s Agenda

SH

Multilingual Contracts:
• Ensuring quality and accuracy
• Selecting and using the right resources
• Strategies for efficiency and cost savings
• Summary/Q&A

2012

Global Trends

Global Trends
‐ SH

• M&A transactions
•Cross‐border purchasing
•EU’s Medical Device Directive
•International Packaging Laws
•FCPA/UK Bribery Act


Rising Diversity

‐ RG

Languages Spoken at Home in the U.S.

Top business languages worldwide
1. English
2. Mandarin Chinese
3. French
4. Arabic
5. Spanish
6. Russian
7. Portuguese
8. Japanese
9. German
10. Italian
Bloomberg, August 2011

2011

(Other than English)
Other Asian
languages
1%
Arabic
1%
Russian
2%
Korean
2%
German
2%

All Other languages
18%
Spanish or Spanish
Creole
62%

Vietnamese
2%
French
2%

Tagalog
3%

Chinese
5%

U.S. Census Bureau, 2009 American Community Survey

Ensuring Quality and Legal Accuracy

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Section Break:


SH

Why is this a Growing Challenge?

RG

•Lack of legal and linguistic experts
•Budgets
•Risk
•Limited time
2011

When it Comes to Contracts….

DS

Legal and Linguistic Accuracy is a Necessity
• Reputational issues and sound business practices
• Compliance with strict regulatory requirements
• Avoiding legal risk and exposure


Example: Regional and Translation Expertise

RG

• Major Global
Networking
company T&Cs:
• Section 18.1
stated “software
is subject to GST
in Ontario”

• In 2010 Ontario adopted
Harmonized Tax, TVH.
• Source Content : English
text: “Goods and Services
Tax (GST)”
• Final viaLegal translation :
“la taxe de vente
harmonisée (TVH)”

N

Mitigating Risks In‐house

DS

Version control is key
•
•

Ensure the English version is complete and
finalized prior to translation
Ensure an English version of the executed
agreement is maintained and documented

2011

Mitigating Risks with a Vendor

RG

Use resources that are subject matter experts in:
• Language, region, culture, dialects
• National/local laws and regulations
• Specific subject matter expertise, area of law

2011

Implement a Quality Control Process

RG

Minimize risks by utilizing a process that includes:
• Translation and
proofreading by multiple
expert linguists
• Play book: Style guide, Term
List, Translation Memory
• Attorney Reviewers
• Final client review and
incorporation of edits
2011

Utilizing the Right Resources

SH

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Selecting Your Service

DS

Based on Contract Category
Important
Agreement
($$$)

Routine
Agreement
(NDA)


TOU

Marketing

Using Translations Options in the Marketplace
DS

• Law Firms
• Localization Firms
• Google (MT)

2011

Selecting the Right Vendor….

Consider:
• Translation experience
• Subject matter expertise
• Tools
• Experience
• Cost

RG

Using Attorney Reviewers

RG

Tips for success
• When to use attorney reviewers
• Selecting the right reviewers
• Establish objectives
• Qualify stylistic vs. accuracy
feedback

2011

Cut Risk with an Attorney Review Checklist
Checklists by content type











Parties properly identified
Effective date, length and termination
Choice of law, venue jurisdiction and arbitration
Liability clause
Confidentiality and non‐disclosures
Unusual risk and liability in areas such as privacy, employment/labor, intellectual
property, data privacy, export and tax laws
Abnormalities or inconsistencies
Review tracked changes/previous edits
Translation completeness and accuracy
Other/client specific risk areas

2011

RG

Strategies for Efficiency and Cost Savings

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SH

Start with the “Source”

RG

Minimize risk and redundancies:
•
•
•
•
•

Draft with translation in mind
Employ consistency in terminology usage
Organize and centralize how and where files are stored
Always keep the original source file
Keep revisions and addendums

2011

Establish a Glossary/Term List & Style Guide
Glossaries/Term List
• List of translated (client‐approved) terms
• Ensures consistency and understanding

Style Guides
• Standardizes stylistic conventions and
preferences such as: target audience, voice/tone,
literacy levels, etc.

2011

RG

Leverage Translation Memory

Translation Memory (TM):
• Saves Money (100% Matches =
proofreading charges only)
•

Increases consistency

•

Saves time

•

Final proofing is essential


G
R

What about Machine Translation?
Consider your content:
• Sensitivity
• Purpose of translation
• Desired outcome
• Which pieces need to be
flagged for translation?


RG

Putting it all together….

SH

1. Processes to ensure quality
2. Minimizing risk by selecting the
right team and resources
3. Appropriate usage of
translation tools

2011

Q&A

– SH

2011

Thank You For Attending!

SH

A copy of the webinar will be emailed to you shortly

Dean Scalzo, Corporate Counsel
Expedia Legal & Corporate Affairs
www.viaLanguage.com
viaLegal@vialanguage.com

2011

v‐dscalzo@expedia.com

L

Translating Cross-Border Contracts: Tips for Cutting Time and Risk

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