SharePoint with Real Life

SharePoint Conference

http://sharepointcon.doattend.com/| Feb 2013 http://vishalguptasharepointblog.blogspot.in/

Unleashing SharePoint Potential

01 SharePoint Knock-Knock

02 SharePoint User Acceptability

03 SharePoint Capabilities-2007/2010/2013

04 Meet Mr. “Q” Singh with his Real Life Problems..

05 Bull Fight of Mr. “Q” Singh and Mr. “O” Singh addressing Mrs. Shikha Business Perspective

07 Approach of Mr. Q Sigh to Mrs. Shikha

08 Case Studies


Data

Structured
information
Unstructured

•SharePoint Team Services -STS
2001 •SharePoint Portal Server - SPS Site in a Box

2003
•Windows SharePoint Services v2 - FREE
•SharePoint Portal Server 2003 – SPS 2003 DMS
• Windows SharePoint Services v3- FREE
2007 • Microsoft Office SharePoint Server 2007- MOSS 2007
Intranet
•SharePoint 2010 Foundation- FREE
2010
•SharePoint 2010 Standard
•SharePoint 2010 Enterprise
Scalability
•SharePoint 2013 Foundation- FREE
•SharePoint 2013 Standard INTERNET/MOBILE
2013 •SharePoint 2013 Enterprise


Server-based Excel Docs/tasks/calendars,
spreadsheets and data blogs, wikis, e-mail
visualization, Report integration, project
Center, BI Web Parts, management “lite”,
KPIs/Dashboards Outlook integration,
Business offline docs/lists
Intelligence Collaboration

Rich and Web Platform Enterprise Portal
forms based Services template, Site
front-ends, LOB Business Workspaces, Mgmt, Portal Directory, My
actions, Processes Security, Storage, Sites, social
pluggable SSO networking,
Topology, Site Model
privacy control

Content Search
Integrated document Management
management, records
management, and Enterprise scalability,
Web content contextual relevance, rich
management with people and business data
policies and workflow search
6

Ribbon UI
SharePoint Workspace
Business Connectivity Services SharePoint Mobile
InfoPath Form Services Office Client and Office Web App Integration
External Lists Standards Support
Workflow
SharePoint Designer
Visual Studio
Tagging, Tag Cloud, Ratings
API Enhancements
Social Bookmarking
REST/ATOM/RSS
Blogs and Wikis
My Sites
Activity Feeds
Profiles and Expertise
PerformancePoint Services Org Browser
Excel Services
Chart Web Part
Visio Services
Web Analytics
SQL Server Integration
Enterprise Content Types
Power Pivot
Metadata and Navigation
Document Sets
Social Relevance Multi-stage Disposition
Phonetic Search Audio and Video Content Types
Navigation Remote Blob Storage
FAST Integration List Enhancements
Enhanced Pipeline
7

 Design Manager  Newsfeeds  Autocomplete  Microblogging  PowerPivot add-in
 People and expertise
 Device Channels  SkyDrive Pro  Activity feeds  Excel Services
search
 Cross-site publishing  Site Mailboxes  Recommendations  Outlook social  Quick Explore
connector
 Friendly URLs  Record  Intent-driven search  Quick Analysis
management  Communities
 Search Engine  Document deep links  Self-service BI
Optimization  Taxonomic  Hover cards  Discussions
 Power View
navigation
 Managed Navigation  Query rules  Content categories
 PerformancePoint
 Discovery Center  Custom content
 Content Search Web  Guest sharing Services
sources
Part  Central
 OOB connectors  Person cards  Visio Services
management
 Analysis Engine
 Yammer


01 02 03 04

Marriage

05 06 Housing 07

08
BFSI Consumer Durables 09 10


S.N Life Role Requirement SharePoint 2010 Advantage
O.
1. Child Birth 1.1 To Know the best available 1.Alert on computer and Mobile. 1.Provides the relevant information
Doctor 2. Rating automatically
1.2To know best Available Hospitals 3.Document Library 2.Provide information with
1.3To know best facilities available in 4. List Library Rating[good, better, best]
the hospital 5. Roles and Rights Management 3.Store the Document Related to
1.4To know the place where to Shop Child Birth at central location
for clothes and accessories doctors, parents can access as per
right
2. Child 1.5 To Know the best available School 1. Alert on computer and Mobile. 1.Provides the relevant information
Schooling 1.6 To know whether children 2. Rating automatically
reaches or have started from 3.Document Library 2.Provide information with
school 4. List Library Rating[good, better, best]
1.7 To read the class room session in 5. Roles and Rights Management 3.Store the Document Related to
case, not attending the school 6. Video Web Part Child activities in school at central
1.8To know more about the 7. Announcement location doctors, parents can access
topics/subjects as per right
1.9 To write leave application or 4.Child can play the class room
send information to school, even if sessions and view the missed class
not attending the school 5.Parents and Students come to
1.10 To See latest announcement in know latest information on Mobile
school or education field


3 College 1.11 To Know the best available College 1. Alert on computer and 1.Provides the relevant information
1.12 To know whether your Mobile. automatically
Ward[Children] attend college lectures 2. Rating 2.Provide information with Rating[good, better,
1.13 To read the college class room 3.Document Library best]
session in case, not attending the 4.List Library 3.Store the Document Related to
Lecture 5.Roles and Rights Ward[Children] activities in college at central
1.14 To know more about the Management location Professors, parents can access as per
topics/subjects 6. Video Web Part right
1.15 To communicate with college, even 7. Announcement 4.Ward[Children] can play the lectures
if not attending the college 8. Blogs sessions and view the missed lectures
1.16 To See latest announcement in 9. Wikis 5.Parents and Ward come to know
college or education field 10. Document Set latest information on Mobile
1.17 To communicate with your friends 11. Versioning 6.Communicate with you professors even
1.18 To reads the valuable thoughts of 12.Content Management when not in college
professors 13.Record Management 7.Create group of similar interest friends
1.19 To work on Research topic on 14. Note Board
same set of documents 15.Latest News international
and national


4 Jobs 1.20 To Know the best available 1. Alert on computer and 1.Provides the relevant information
Employer Mobile. automatically
1.21 To know whether your 2.Rating 2.Provide information with employer
Ward[Children] attend Office 3.Document Library /employee Rating[good, better, best]
1.22To go thru/ attend meeting if 4.List Library 3.Store the Document Related to
not present 5. Roles and Rights Mgmt Ward[Children] activities in office at
1.23 To know more about the 6. Video Web Part central location Professors, parents can
topics/ subjects 7. Announcement access as per right
1.24 To communicate with office 8. Blogs 4.Ward[Children] can play the important
staff and colleagues, even if not 9. Wikis meeting/Training sessions and view the
attending the college 10. Document Set missed class
1.25 To See latest announcement 11. Versioning 5.Employer/Employee come to know
in Office 12.Content Management latest information on Mobile
1.26 To communicate with your 13.Record Management 6.Communicate with office notification’s
colleague’s 14. Note Board even when not in office
1.27 To reads the valuable thoughts 15.Latest News 7.Create group of similar interest friends
of industry professionals international and national 8.Enables to logs on all the business
1.28 To work on Research topic on 16. Workflow’s systems using single username and
same set of documents 17. Single Sign on password
18. KPI/Dashboard


5 Marriage 1.29 To Know the suitable 1. Alert on computer and 1.Provides the relevant information
match girl/boy Mobile. automatically
1.30 To Share the happiness 2. Rating 2.Provide information with suitable girl/boy
and joy of the family, using 3.Document Library Rating[good, better, best]
recorded or live sessions 4. List Library 3.Store the Document Related to function
1.31 To chats with family 5. Roles and Rights including bills and how the work needs to be
members/friends Management performed at central location Stakeholders,
1.32 To know more about 6. Video Web Part Parents can access as per right
the latest trends going in 7. Announcement 4.Ward[Children] can play the important
Marriage’s 8. Blogs prerecorded events to get the idea how best
1.33 To know the best 9. Wikis they can arrange this Lifetime achievement
places for visit after marriage 10. Document Set event
1.34 To read about how and 11. Versioning 5.employer/employee come to know
best way to perform rituals 12.Content Management latest information on Mobile
and customs happening 13.Record Management 6.Communicate with office notification’s even
during marriages 14. Note Board when not in office
1.35 To know about 15.Latest News international 7.Create group of similar interest friends
complicated issues related to and national 8.Enables to logs on all the business systems
Child birth etc. after marriage 16. Workflow’s using single username and password
17. Single Sign on
18. KPI/Dashboard


6. Shopping/ Fun & 1.36 To Know the best 1. Alert on computer and 1.Provides the relevant information
Frolic available Shop Mobile. automatically
1.37 To know whether Sale 2. Rating 2.Provide information with suitable shop to
is Going on is Shop 3.Document Library purchase as per the requirement
1.38 To go 4. List Library 3.Store the Document Related to function
thru/attend festivals in 5. Roles and Rights including bills at central location
market virtually Management Stakeholders, Parents, Shop owners can
1.39 To know more about 6. Video Web Part access as per right
the latest trends of fashions 7. Announcement
1.40 To communicate with 8. Blogs 4.User can play prerecorded view of the
Shop Owners, even if not 9. Wikis products available for sale
going to the market 10. Document Set
1.41 To purchase or 11. Versioning 5.Usercome to know latest information on
perform transactions online 12.Content Management Mobile
1.42 To Chat with you 13.Record Management
friends, share image ,videos 14. Note Board 6.Communicate with Key shopping
15. Latest News international notification’s even without going to market
and national 7.Create group of similar interest friends
16. Workflow’s
17. Single Sign on 8.Enables to logs on all the sites using single
18. KPI/Dashboard username and password
7. Finally Dea…..h]


S.No. Feature SharePoint Feature
1. Finalizing Election Dates 1.1 KPI/Dashboards can be associated with every state to know the status of the state as of now.
1.2 BCS/BDC can be used to integrate with state existing system to fetch the relevant data.
1.3 Announcement to announce the dates.
1.4 SMS/Emails Integration to send the details to Voters and state Bodies
2. Election Nomination Filing 2.1 Nominees can file their nomination online even using their mobile.
2.2 Notifications: As the nomination is filed an alert is send to various stakeholders
2.3 Nomination Checking: As the system is integrated with other key system till state level, the qualifications defined by election
commissioner can be validated at the same time.

3. Election Publicity 3.1 Internet Portal in Multilingual languages can be used to display the work done by government in past days, Manifestos and Vision
documents.
3.2 Nominees can reach to voters by bulk email or sms or by providing them the mobile view of the work done
3.3 Political parties can inform the voters of region about the meetings or Rath Yatras to be held in the constituency
3.4 Parties can even conduct Pre poll surveys by having Rating on the work performed
4. Election Counting 4.1 Electronic Vote Counting machines can transmit the data instantly to election commission portal , hence no manual intervention in
final counting increasing the performance and creating transparent system
5. Election Result Declaration 5.1 The results as come can instantly can be send via/emails and mobile to the voters of the constitution and other important
stakeholders
5.2 Political parties can perform trend analysis to reason of their big win or defeat without effort, as the details will be displayed in
graphs/charts.
General 1.Various documents created during the processes can be stored in document libraries[versioning, co-authoring, check-in-checkout]
2.Announcements:announcements during the life cycle of election processes can be used to inform various stake holders
3.Mobile Views/Email Integration: To send the notification in form of email or mobile text
4.KPI/Dashboard: To perform trend analysis and key indicators
5.BCS/BDC: To integrate with existing state systems to fetch and integrate the data as record
Advantages 1.Operational Efficiency
2.Operational Transparency
3.Cost/Time Saving
4.Scalable System
5.Reliable system
Note: These are broad level features, can be detailed out more and Microsoft SharePoint enables to achieve this easily.


Key Objective
1. Customer Satisfaction, Growth & Retention

2. Increased Operation Productivity

3. Streamline Processes
Challenges Value Proposition
4. Ease of Scalability & Maintainability
1. Islands of information and applications 1. Enterprise Solution
5. Adaptability
2. Organization Level Global
2. Slow responsiveness to business and user
Standards
needs
3. Ease of Adaption
3. Costly custom development and maintenance
Roadmap
4. Lower Cost
1. Governance Model 4. Poor sharing inside and outside the organization
5. Support
2. Information Architecture 5. Difficult to find the right content, data, and people
6. Domain Expertise
3. Capacity Planning 6. Increasing information management risk

4. Execution

5. Implementation


Features SharePoint Open Source

Last updated 2/12/2010 5/2/2012
Approximate cost Starts with $4000 USD free
Programming Lang C# PHP
Root access YES NO
Shell access YES NO
Web server IIS Apache, IIS, FASTCGI
NIS Authentication YES NO
Sandbox YES NO
SMB Authentication YES NO
Certification Program YES NO
Trash YES NO
Web DAV support YES NO


Features Drupal Joomla Alfresco SharePoint

SYSTEM REQUIREMENT

• Root Access No No No Yes

• Shell Access No No No Yes

SECURITY

• NIS Authentication No No No Yes

• Kerberos Authentication No No Yes Yes

• Problem Notification No No Yes Yes

SUPPORT

• Certification Program Limited No Yes Yes



EASE OF USE

• Drag-n-drop content Free Ad on No Limited Yes

• Style Wizard Limited No No Yes

• Zip Archive No No Yes Yes

Management

• Clipboard No No Yes Yes

Interoperability

• ical Free Ad-on Free Ad-on No Yes

• WebDAVSupport No No Yes Yes

Built-in-application

• Chat Free Ad-on Free Ad-on No Yes



• Classified Free Ad-on Free Ad-on No Yes

• Data Entry Free Ad-on Free Ad-on No Yes

• Database Reports Free Ad-on Free Ad-on No Yes

• Events Management Free Ad-on Free Ad-on No Yes

• Expense Reports No Free Ad-on No Yes

• Graphs and Charts Free Ad-on Free Ad-on No Yes

• HTTP proxy No No No Yes

• Bug Reporting Free Ad-on Free Ad-on No Yes

• Matrix No No No Free Ad-on

• Newsletter Free Ad-on Free Ad-on No Yes

• Project Tracking Free Ad-on Free Ad-on No Yes


Magic Quadrant for Enterprise Content Management-Gartner

http://sharepointcon.doattend.com/| Feb 2013 2013
http://sharepointcon.doattend.com/| Feb http://vishalguptasharepointblog.blogspot.in/

Gaps Third Party Tools

Admin www.avepoint.com, www.axceler.com,
www.idera.com, www.quest.com

Workflow www.agilepoint.com, www.k2.com,
www.nintex.com

Remote Blob www.avepoint.com,
www.metalogix.com
www.stealth-soft.com,
www.storsimple.com

Mobile Device www.aircreek.com, www.colligo.com
www.harmon.ie, www.h3s-inc.com
www.infragistics.com

Record Management www.collabware.com,www.gimmal.co
m
www.recordpoint.com.au

Taxonomy www.bainsight.com,www.layer2.de
www.metalogix.com,www.metavistech
.com


Rapidly develop solutions with Terabytes of data and multi-
Visual Studio million item lists
Developer Application Lifecycle Scale with Improved Platform resiliency
Productivity Management & Team Dev Governance and redundancy
Solution quality improved with Advanced back-up, restore
debugging tools and disaster recovery

Rich solution UI with Collaboration across Intranet,
Silverlight, XSLT View, Extranet and Internet
Clean HTML Deployment On-premise and/or hosted
Deployment options
Platform Data Foundation – Flexibility
Relationships, Lookup Data storage inside and
Better programmability with outside the SharePoint DB
LINQ, Client API
Standardized WSP Package Enterprise-wide management
Deployment capabilities
Solution SharePoint Online shared IT Productivity Robust installation and
Hosting solution hosting predictable upgrade process
Install on Vista SP1 or Higher availability with better
Windows 7 for Developers patch management
only


BUILD BRAND
Reach and retention builds a brand
US DE FR • Brand management across platforms and languages
• Consistent messaging
• Business control

BUILD REVENUE
Extend customer services to generate revenue
• Integrate commerce facilities
• Generic and personalized content
• Instant Mobile Development

MANAGE COSTS
Capitalize on existing infrastructure and skills
• Single platform: Internet, extranet, intranet
• Familiar development toolset
• Reusable skills, reduced training


5.Adaptability 1.Customer
Satisfaction

2.Productivity
Increase

1.Customer Satisfaction
4.Scalability


http://www.microsoft.com/casestudies/Case_Study_Detail.aspx?casestudyid=4000006732
http://sharepoint.microsoft.com/en-in/customers/Pages/casestudies.aspx
http://sharepoint.microsoft.com/en-us/customers/Pages/default.aspx


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Editor's Notes