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Records Management

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Fe Angela Verzosa
Fe Angela Verzosa

Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8

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RECORDS MANAGEMENT ,[object Object]
Why need an integrated approach to records management ? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Goals of a records management program ,[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],Definitions
LIFE-CYCLE CONCEPT
FUNCTIONS ,[object Object],[object Object],[object Object]
CRITERIA in creating records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Records creation ,[object Object],[object Object],[object Object],[object Object]
Records maintenance ,[object Object],[object Object],[object Object],[object Object]
Records disposition ,[object Object],[object Object],[object Object],[object Object]
Personnel involved ,[object Object],[object Object],[object Object],[object Object]
Appraisal act of determining the worth of records to their creator or user ,[object Object],[object Object],[object Object]
Records with evidential values ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Record groups ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Other record groups ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
basic categories ,[object Object],[object Object],[object Object]
University/college Filing system ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Files management - ensures control at the file level ,[object Object],[object Object],[object Object],[object Object]
Filing systems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Filing systems CRITERIA of a good filing system ,[object Object],[object Object],[object Object]
Filing methods ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],Retention scheduling
Suggested Retention Periods ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keep permanently and preserve. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keep permanently and transfer to Archives ,[object Object],[object Object],[object Object],[object Object],[object Object]
Keep permanently and transfer to Archives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keep for ten years, then destroy. ,[object Object],[object Object],[object Object],[object Object]
Keep for five years, then destroy. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Keep for two years, then destroy. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Subject to Regular Review/Appraisal ,[object Object],[object Object],[object Object],[object Object],[object Object]
Records for disposal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
VITAL RECORDS ,[object Object],[object Object],[object Object],[object Object],[object Object]
METHODS OF PROTECTION ,[object Object],[object Object],[object Object],[object Object],[object Object]
A good records system: ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Summary ,[object Object]

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