Presented by Fe Angela M. Verzosa at the Seminar on Disaster Management, sponsored by Aquinas University (held at Daragang Magayon Hall, Aquinas University, Legaspi, Albay, Philippines) on 8 October 2009

1. Preservation Strategies for Libraries and Archival Resources by Fe Angela M. Verzosa

8. How to handle library materials ?

9. Handle library materials with clean, dry hands .

10. Keep work stations and patron areas clean, orderly and uncluttered .

11. STRICTLY NO FOOD/DRINK in work and user areas. This will attract vermin and insects .

12. Avoid tall piles of books that can topple over.

13. Use flat cotton tape or ribbon to secure damaged books.

14. Do not use post-it notes, paper clips,…

15. pressure sensitive tape, or rubber bands in conjunction with library materials .

16. Do not use double-sided security strips, as they will cause pages to stick together.

17. If necessary, place a single-sided security strip deep into the gutter of the text block.

18. Support book spines and covers when holding books to open...

19. or to stamp.

20. Use bookmarks that are thin, clean, non-acidic, and will not damage or distort bindings.

23. How to handle archival materials ?

25. Wear gloves when handling photographs .

26. Always use a pencil, never a pen or marker.

27. Do not rest your hand, arm, or place any object on a book or manuscript.

28. Keep volumes flat on table, do not hold in hands.

29. Use a book cradle and special weights, if they are provided .

30. Keep manuscripts/records in acid-free folders and boxes. Remove only one folder at a time.

31. Use only the acid-free strips provided by the repository as place markers.

32. Keep folders and pages flat on table, do not hold in hands.

33. Maintain the order or arrangement of documents in each folder.

34. Never remove manuscript pages from folders.

35. Do not tap pages to realign them within a folder. Consult Archive staff.

36. Use a folder to turn over fragile or large items.

37. When leaving for a short time, close the volume, folder or box.

38. Notify staff if any materials are damaged or out of sequence. Do not attempt to re-arrange them yourself.

39. Food and drink are not permitted because they can damage collections and attract vermin and insects.

43. Deacidification process…

44. Pressing mended documents using flat iron…

45. Book-binding process

46. Reinforcing / binding process

47. Lamination process…

48. Mending with Japanese tissue

53. Contact fe.verzosa@dlsu.edu.ph Questions?