Function of Microsoft word

1. Function of Microsoft Word
 Home
 Insert
 Page Layout
 Reference
 Mailing
 Home
Clipboard:
Short key: Cut (Ctrl + X)
Definition: Cut the selection from the documents and put it on the clipboard.
Copy:
Short key: Copy (Ctrl + C)
Definition: Copy the selection and put it on the clipboard.
Format printer
Short key: Format printer (Ctrl +Shift + C)
Definition: Copy formating from one place and apply it to another.
Paste
Short key: Paste(Ctrl + V)

2. Definition: Paste the contents of the clipboard.
Font
Calibri
Short key: ( Ctrl + Shift +F)
Definition: Change the font face.
Font size
Short key: (Ctrl + Shift + P)
Definition: Change the font size.
A (Grow font)
Short key: (Ctrl +])
Definition: Increase the font size.
A (Shrink font)
Short key: (Ctrl = [)
Definition: Decrease the font size.
Clear formatting
Definition: Clear all the formatting from the selection, leaving only the plain text.
Bold
Short key: (Ctrl +B)
Definition: Make the selected text bold.

3. Italic
Short key: (Ctrl +I)
Definition: Italicize the selected text.
Underline
Short key: (Ctrl +U)
Definition: Underline the selected text.
Strike through
Definition: Draw a line through the idle of the market.
Subscript
Short key: (Ctrl + =)
Definition: Create small letters below the text.
Super script
Short key: (Ctrl + Shift ++)
Definition: Create small letter above the line of text.
Aa (Change case)
Definition: Change all the selected text to upper case lower case or other common
capitalizations.
Text highlight colour
Definition: Make text look like it was marked with a highlighter pen.
Font color
Definition: Change font colour.

4. Paragraph
Bullets
Definition: Click the arrow to choose different bullet style.
Numbering
Definition: Start the number list.
Multilevel list
Definition: Start the multilevel list click the arrow to choose different multilevel list
style.
Decrease indent
Definition: Decrease the indent level of the paragraph.
Increase Indent
Definition: Increase the indent level of the paragraph.
Sort
Definition: Alphabetize the selected text or sort numerical data.
Π Show/hide
Short key: (Ctrl +*)
Definition: Show paragraph mark and other hidden formatting symbols .
Align text left
Short key: (Ctrl + L)
Definition: Align text to the left.

5. Central
Short key: (Ctrl + E)
Definition: Center text.
Align text right
Short key: ( Ctrl + R)
Definition: Align text to right.
Justify
Short key: (Ctrl + J)
Definition: Align text to both left and right margins adding extra space b/w word
and necessary.
Line spacing
Definition: Change the spacing b/w lines of text.
Shading
Definition: Color the background behind the selected text.
Bottom Border
Font Styles
Normal, No spacing, Heading1, Heading2.
Change style
Definition: Change the set of style, color and fonts used in documents.

6. Editing
Find
Short key: (Ctrl + F)
Definition: Find text in the document.
Replace
Short key: (Ctrl + H)
Definition: Replace text in the document.
Select
Definition: Select text or objects in the document.
 Insert
Pages
Cover page
Definition: Insert a fully-formatted cover page.
Blank page
Definition: Insert a new blank page at the cursor position.
Page Break
Short key: (Ctrl + Return)
Definition: Start the next page at the current position.

7. Table
Definition: Insert and draw a table into the document.
Illustrations
Picture
Definition: Insert picture from file.
Clip Art
Definition: Insert clip art in the document.
Shapes
Definition: Insert ready made shapes in the document.
Smart Art
Definition: Insert smart art graphic to visually communicate information.
Chart
Definition: Insert a chart to illustrate and compare data.
Links
Hyperlink
Short key: (Ctrl + K)
Definition: Create a link to a web page a picture an E-Mail address, or a
program.
Bookmark
Definition: Create a book mark to assign a name to a specific point in a
document.

8. Cross-Reference
Definition: Cross-reference are automatically update if the content is moved to
another location. By default cross reference are insert as hyperlinks.
Header & Footer
Header
Definition: Edit the header of the document.
Footer
Definition: Edit the footer of the document.
Page Number
Definition: Insert page # into the document.
Text
Text Box
Definition: Insert preformatted text boxes.
Quick part
Definition: Insert reusable pieces of content.
Word Art
Definition: Insert decorative text in your document.
Drop Cap
Definition: Create a large capital letter at the beginning of a paragraph.

9. Signature Line
Definition: Insert a signature line that specific the individual who must sign.
Date&Time
Definition: Insert the current date & time in current document
.
Object
Definition: Insert an embedded object.
Symbols
Equation
Short key: (Alt+=)
Definition: Insert mathematical equation.
Symbol
Definition: Insert symbol that are not on your keyboard.
 Page Layout
Themes
Themes
Definition: Current office themes change the overall design of the entire document.
Theme Color
Definition: Change the color for the current theme.

10. Theme Effect
Definition: Change the effect for the current theme.
Page setup
Margin
Definition: Select the margin size for the entire document or the current selection.
Page Orientation
Definition: Switch the pages /w portrait and landscape layout.
Page Size
Definition: Choose a paper size for the current section.
Columns
Definition: Split text into two or more columns.
Hyphenation
Definition: Turn on hyphenation, which allows word to break lines b/w the
syllabus of words.
Page Background
Water Mark
Definition: Insert the ghosted text behind the content on the page.
Page Color
Definition: Choose a color for the background of the page.

11. Page Border
Definition: Add or change the border around the page.
Arrange
Object Position
Definition: Position the selected object on the page.
Bring To Front
Definition: Bring the selected object in front of all other object.
Send To Back
Definition: Send the selected object in behind of all other objects.
Other Objects
Text Wrapping
Definition: Change the way text wraps around the select objects.
Group
Definition: Group objects together so that they can be treated like a single object.
Align
Definition: Align the edges of multiple selected objects.
Rotate
Definition: Rotate or flip the selected objects.

12.  Reference
Table of Content
Table of Content
Definition: Add this table to document.
Add Text
Definition: Add the current paragraph as an entry in the table of content.
Update Table
Definition: Update the table of content so that all the entries refer to the
correct page #.
Footnotes
Insert Footnote
Short key: (Alt+Ctrl+F)
Definition: Add a footnote to the document.
Insert Endnote
Short key: (Alt+Ctrl+D)
Definition: Add an endnote to the document.
Next Footnote
Definition: Navigate to the next footnote in the document.

13. Show Notes
Definition: Scroll the document to show where the footnotes or endnotes or locate.
Citations & Bibliography
Insert Citation
Definition: Cite a book, journal article as the source for piece of information in the
document.
Manage Sources
Definition: View the list of all sources cited in the document.
Bibliography Styles
Definition: Choose the style of citation to use in the document.
Bibliography
Definition: Add a bibliography list all the sources cited in the document.
Caption
Insert Cap
Definition: Add a caption to a picture or a other image.
Insert Table Figure
Definition: Insert this figure to the document.
Update Figure

14. Definition: Update the table of figure to include all of the entries in the
document.
Cross-Reference
Definition: Refer to items such as heading is called cross-reference.
Index
Insert Index
Definition: Insert an index into document.
Mark Entry
Short key: (Alt+Shift+X)
Definition: Include the selected text into the index of the document.
Update Index
Definition: Update the index so that all the entries refer to the correct page #.
Table OF Authorities
Mark Citation
Short key: (Alt+Shift+I)
Definition: Add the selected text as an entry in the table authorities.
 Mailing

15. Start Mail Marge
Start Mail Marge
Definition: Start mail Marge to create a form letter which to intend to print or E-
Mail multiple items, sending each copy to a different recipient.
Select recipients
Definition: Choose the list of people you intend to send the letter .
Edit recipient list
Definition: Make changes to the list of recipients and decide which of them
should receive your letter.
Preview Result
Find recipient
Definition: Find and preview a specific record in the recipient list by searching for
text.