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The ROI of Consolidating
ERP Implementations
and Adopting Shared
Services across Multiple
Campuses/Colleges

Presented by: Thomas Danford,
Tennessee Board of Regents

April 6, 11:00a




  1
About the Tennessee Board of Regents
•   Public post-secondary education system established in 1972 consisting of 6
    universities, 13 community colleges, and 27 technology centers
•   200K+ Students, 14K+ employees, and an annual budget in excess of $2.4B




•   Comprehensive Banner® suite implementation (Student, Finance, HR/Payroll, AR,
    Financial Aid) across all colleges and universities
•   Operational Data Store and Enterprise Data Warehouse (ODS/EDW) licensed by 4 of
    the universities and all 13 of the community colleges



                                            2
Collaborative Projects

 •   ERP implementation (ERP)
 •   System Maintenance Office (SMO)
 •   DBA Collaborative (DBAC)
 •   Business Intelligence (BI)
 •   Banner Hosting (Hosting)
 •   E-Commerce (E-Comm - SciQuest)
 •   Common Data Repository (CDR - ODS/EDW)
 •   Tennessee Summit (TN-Summit)

                       3
Partners (By Project)




                     he N
                  Or ses




                  Ot f T
                  Sc ns

                  St st
                  Ca n
                        pu




                       eo
                        ue
                       sio
                        le
                       cia




                         r
                     ac
                      m




                     iQ

                    at
                    Vi
                    lu




                  E-
  ERP         El
                  
  SMO             
  DBAC               
  BI                     
  Hosting                         
  E-Comm                     
  CDR                          
  TN-Summit                       


                           4
Important Outcomes (Areas Leveraged)




                               ty
              Te lity lity

                       lo uri
                    da /BP




                            ua

                    no ec
                   ni ts




                 lia /Q

                 ch / S
                         gy
                          L



                 ec g
                         s
              St g/L

              Co rds

              Sp tin
              Tr C o




              Re list
                     n




                    bi
                    ul

                    ia
                   er




                 ns
                an
                w

                ai
              Lo

  ERP                  
  SMO                      
  DBAC                    
  BI                      
  Hosting                          
  E-Comm                       
  CDR                           
  TN-Summit      


                              5
Cost Savings (By Project)




                                   ng
                               rri
                            cu
                          Re
              1x
  ERP         $11-15M
  SMO                   $4.7-5.2M
  DBAC                  $1.8-2.8M
                           $347K
  BI          $4-11M          TBD
  Hosting                 $2.3M+
  E-Comm        $535K $3.1-5.8M         (Recurring is over 5 years)
  CDR                      $3.4M
  TN-Summit               $572K+



                                          6
Future Initiatives (Launched/Under Study)

 • Business Process Management (BPM)
 • Banner Consolidation (MEP)




                       7
Thank You!

   Thomas Danford
    Tennessee Board of Regents
      http://www.linkedin.com/in/tdanford
      http://twitter.com/tdanford
      thomas.danford@tbr.edu
      http://tdanford.blogspot.com/




                                   8

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Ellucian Live ES 2013

  • 1. The ROI of Consolidating ERP Implementations and Adopting Shared Services across Multiple Campuses/Colleges Presented by: Thomas Danford, Tennessee Board of Regents April 6, 11:00a 1
  • 2. About the Tennessee Board of Regents • Public post-secondary education system established in 1972 consisting of 6 universities, 13 community colleges, and 27 technology centers • 200K+ Students, 14K+ employees, and an annual budget in excess of $2.4B • Comprehensive Banner® suite implementation (Student, Finance, HR/Payroll, AR, Financial Aid) across all colleges and universities • Operational Data Store and Enterprise Data Warehouse (ODS/EDW) licensed by 4 of the universities and all 13 of the community colleges 2
  • 3. Collaborative Projects • ERP implementation (ERP) • System Maintenance Office (SMO) • DBA Collaborative (DBAC) • Business Intelligence (BI) • Banner Hosting (Hosting) • E-Commerce (E-Comm - SciQuest) • Common Data Repository (CDR - ODS/EDW) • Tennessee Summit (TN-Summit) 3
  • 4. Partners (By Project) he N Or ses Ot f T Sc ns St st Ca n pu eo ue sio le cia r ac m iQ at Vi lu E- ERP El   SMO   DBAC    BI    Hosting   E-Comm    CDR      TN-Summit       4
  • 5. Important Outcomes (Areas Leveraged) ty Te lity lity lo uri da /BP ua no ec ni ts lia /Q ch / S gy L ec g s St g/L Co rds Sp tin Tr C o Re list n bi ul ia er ns an w ai Lo ERP     SMO     DBAC      BI      Hosting     E-Comm     CDR        TN-Summit   5
  • 6. Cost Savings (By Project) ng rri cu Re 1x ERP $11-15M SMO $4.7-5.2M DBAC $1.8-2.8M $347K BI $4-11M TBD Hosting $2.3M+ E-Comm $535K $3.1-5.8M (Recurring is over 5 years) CDR $3.4M TN-Summit $572K+ 6
  • 7. Future Initiatives (Launched/Under Study) • Business Process Management (BPM) • Banner Consolidation (MEP) 7
  • 8. Thank You! Thomas Danford Tennessee Board of Regents http://www.linkedin.com/in/tdanford http://twitter.com/tdanford thomas.danford@tbr.edu http://tdanford.blogspot.com/ 8