2. SAP Cost Reporting and PCF
Integration
• Introduction
– Stewart Graham – SAP Savants
• SAP since 1995
• Specialise in PM,MM,PS,CO and QM
• Consulting and bespoke development
– Today we will :
• Review SAP Modules that contributes to Cost Reporting
• Review SAP Data that contributes to Cost Reporting
• Review how PCF would integrate with SAP – Larger
Projects and TARS
• Review how SAP can be used for smaller projects
2
3. PCF / SAP Integration
Why is cost reporting so difficult ?
Why can’t I look at my maintenance order spend
for the month
Why can’t I accurately forecast my project
spend
Let’s start by looking at the key modules and
there contributing data
3
4. PCF / SAP Integration
Controlling
Project Systems
PM Materials Management
CO
Plant Maintenance
MM PS
4
5. PCF / SAP Integration
Controlling
Project Systems
PM
CO Materials Management
Plant Maintenance
PS
MM
5
6. PCF / SAP Integration
• Cost Centers -> Cost Center Groups
CO
• Cost Elements -> Cost Element Groups
• Planned Costs
• Planned versions
• Actual Costs
• Statistical Postings
• Settlements
• Assessments
• Forecasts
• Activities
6
7. PCF / SAP Integration
• Projects PS
• WBS Elements -> ‘Real’ & Statistical
• Capital
• Expense
• Planned Costs
• Planned versions
• Budgets
• Commitments
• Actual Costs
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8. PCF / SAP Integration
• Material Masters
• Service Masters MM
• Requisitions
• Purchase Orders
• Contracts
• Reservations
• Vendors
• Receipts / Returns
• Issues – Direct (reservation) and Indirect (cost object)
• Service Entries
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9. PCF / SAP Integration
• Notifications
• Maintenance Orders PM
• Technical Objects (EQs and Flocs)
• Revisions
• Order Types & Maintenance Activity Types
• Planned Costs
• Components (Materials)
• Confirmations
• Actual Costs
• Settlement rules
• Assignments to WBS elements
9
10. PCF / SAP Integration
Controlling
Project Systems
PM
CO Materials Management
Plant Maintenance
PS
MM
10
11. Too much to understand ...
PCF / SAP Integration
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12. PCF / SAP Integration
X
Project
PO ?
WBS A WBS B PO X
WBS A.1 WBS A.2
Order 004 PO Y
Order 001 Order 002 Order 003
PO Z
Service Goods Goods Accounting
Confirmations Allocations
Entries Receipts Issues Documents
12
13. PCF / SAP Integration
BAPI SAP environment
BAPI Layer Project
WBS A WBS B PO X
WBS A.1 WBS A.2
Get Project Order 004
PO Y
Order 001 Order 002 Order 003
PO Z
PCF API
API
API Service Goods Goods Accounting
Get CO Confirmations
Entries Receipts Issues
Allocations Documents
API
vN.N Client
Database Configuration
13
14. PCF / SAP Integration
• Overview - Get BAPIs (Project / CO - controlling ). Time stamped so that they can pull
delta/incremental/information
– Get Project
• Set up project in PCF
• Connect to an SAP Object(s)
– PS Project(s)
– PS WBS Element(s)
– PM Revision(s)
– PM Maintenance Order(s)
– CO Internal Orders(s)
• Identify free radicals (unassigned POs)
• Extract data on a schedule / on demand
– Get CO
• For the defined PCF project
• Pull CO documents
• Pull extended attributes of the CO document
– Confirmation get the AFRU data (work center, personnel no, text …)
– Goods receipt (material details, vendor, who) ….
14
15. Improving reporing in SAP
Controlling
Project Systems
PM
CO Materials Management
Plant Maintenance
PS
MM
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16. Too much to understand ...
SAP reporting … made better
16
17. SAP reporting … made better
Click here to get
the procurement
status
Click here ...
To get the detail
down here ...
no more drill
through
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18. SAP reporting … made better
Click button to Apply filter for all
or only those that
show calendar
may cause
view of costs ...
problems
think outlook
Click any level in
the hierarchy
Too see all
planned materials.
WBS and/or
Orders
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19. SAP reporting … made better
Move forwards or
backwards reporting
Change in time
period to weeks
19
