The document discusses the document review process. It outlines challenges in the current review process such as lack of time and accountability. It then describes the workflow involving various roles from customer to author. Finally, it provides a detailed checklist for reviewers to examine scope, formatting, grammar, and more to enhance document quality.

1. Document Review Process Presented By: SujoyDutta

2. Introduction Document review is a process of identifying the both grammatical and functional errors. This process is important to enhance the quality of the document and very well fits in the Document Development Life Cycle (DDLC). Document Review Process

3. Challenges Document quality is often ignored or forgotten in the current drive of Project delivery Manager or SME doesn’t have time to check the document for which they are responsible Author doesn’t get peer reviewer at the time of submission Document Review Process

4. Challenges No accountability of the document Review comments are not acceptable by the author Managers are not comfortable with edits with track changes No proper document checklist available Document Review Process

5. Review Workflow Customer Manager Reviewer (Ext.) Author Reviewer (Int.) Create/Upload Content Proofread & Edit Self Review Correction Functional Review Correction Change Request Correction Freeze & Publish Doc. Document Review Process

6. Review Process Examination the requirements and scope of the document Estimated the completion time required Print the document; take a pen or marker to identify the changesPay attention to new and updated itemsComplete the edit or change process Integrate changes from other reviewersSubmit the reviewed document to the main author Discuss on review comments or edits if any confusion arises Document Review Process

7. Review Checklist Scope Get the detail scope of review Know the origin of the client for whom. U.S/U.K Document Properties Check the release date Check the document properties Update the document version Check the trademark and copyright notices. Document Review Process

8. Review Checklist Screenshot Compare screen images to on-screen versions Verify that caption relates to the screenshot Check the clarity of images Section Head Check the hierarchy of the sections headings Chapter should start from a new page Document Review Process

10. Review Checklist Grammar Run the Spell Check Check the logical flow of the content. Check for clarity and readability Keep the verb tense consistent. Remove passive sentences. For example, can/could. Shall/will/would, is to be, has been Remove abbreviations like: e.g., i.e., viz. Check with commonly misused words like: Its/It’s, don’t, can’t Document Review Process

12. Advantage The accuracy documentation benefits your company and customers by offering a credible resource for how to use your product Unknown functionalities are surfaced Promote a corporate image Document Review Process

13. Document Review Process