1. FINANCIAL ACCOUNTING
Client – 800 -> Training
Client – 000 -> Configuration
Client – 1000 -> Testing
User Name : sapuser
Pass Word : india123
SAP EASY ACCESS
 Enter Button
Command Screen -> Transaction Code to be enter Ex: FS00)
Menu Bar
Standard Tool Bar
Title Bar
Application Tool Bar
Status Bar
Root Map ->We can access the whole modules from here
IDES -> International Demonstration Education System
IMG -> Implementation Guide
/OBA7 - Display Another Screen
PROJECT FOR TATA GROUP
Group Company : TATA GROUP OF COMPANIES , COMPANY CODE : TATACA
Defining Group Structure:
TATA STEEL (TASS)

2. TATA MOTORS (TAMO)
GL ACCOUNTS
______________
I. LIABILITIES :- (100001 – 200000)
100001 Retained Earnings A/c
100002 Share Capital
100003 General Reserve
100004 Kuber Finance (secured Loan)
100005 Loan from Friends (Un secured Loan)
100006 SBI Over Draft
100007 Outstanding Rent A/c
100008 SBI Loan A/c
100009 Customer Down Payment A/c
100010 Bills Payable
ASSETS:- (200001 – 300000)
_________________________
200001 Land
200002 Buildings
200003 Plant
200004 Machinery
200005 Furniture
200006 Asset under Construction
200007 Cash
200008 Bank – SBI
200009 Telephone Deposit
200010 Show Room Advance
200011 ABC Loan A/c
200012 Sundry Debtors
200013 Bills Receivables

3. III. INCOME (300001 – 400000)
_____________________________
300001 Sales
300002 Sale of Scrap
300003 Purchase Returns
300004 Insurance Claim
300005 Interest received
300006 Exchange Rate Gain
IV. EXPENSES (400001 – 500000)
______________________________
400001 Purchases
400002 Sales Return
400003 Wages
400004 Freight
400005 Salaries
400006 Telephone bills
400007 Electricity bill
400008 Printing & Stationary
400009 Rent
400010 Consulate Fee
400011 Interest Paid
400012 Exchange Loss
400013 Payment Difference A/c
400014 Cash Discount
400015 Bill Discounting charges
STEP 1:::::DEFINE COMPANY:
Sap Easy Access -> Tools -> Customising -> IMG (Implementation Guide) -> SPRO -> Execute Project
(Double Click) -> SAP Reference IMG Tab -> Enterprise Structure -> Definitions -> Financial Accounting -
> Define Company (Transaction Code OX15)
Click on Execute Button

4. New Screen
Company : TATACA (Maximum 6 digits Alfa Numeric )
Company Name : TATA GROUP OF COMPANY
Name of Company 2 : Alias Name
Address : MG Road
PO Box : 123456 etc
Country : IN (India)
Language Key : EN (English)
Currency : INR
^ (ENTER BUTTON)
Click on save
Request dialogue box where we read to create request
CREATE REQUEST
Click on create Field (F8)
Short Description : Company Configuration
Click on save
Request No : 1111
Click on Continue - right mark
Then date was saved
Press F3 for back step
STEP 2:::: DEFINE COMPANY CODE
Sap Easy Access -> Tools -> Customising -> IMG (Implementation Guide) -> SPRO -> Execute Project
(Double Click) -> SAP Reference IMG Tab -> Enterprise Structure -> Definitions -> Financial Accounting -
> Edit, Copy, Delete, Check Company Code (OX02)
Click on active button
Double click on edit company code data
Click on new entries
Company Code : TASS (Maximum 4 digits Alfa Numeric)
Company Name : TATA Steel
City : Mumbai
Fill all columns

5. ^ Enter
Click on address field (Shift +F5)
Fill all required columns
Title : Company
Name : Tata Steel
Search Term : ST
Etc……
Click on Save
Click on right mark
Click on Continue Button
Data saved.
Note: If we want to create 1 more company code press (F8) for next entry
Create TATA MOTORS company code as above steps.
STEP 3::: ASSIGN COMPANY CODE TO COMPANY
SPRO -> IMG -> Enterprise Structure -> Assignment -> Financial Accounting -> Assign Company code to
Company (OX16)
Click on Position
Company code to maping company
Company code = TASS
Click on right mark
Company = TATACA
^ press enter
Click on save button
Save request number
Data was saved
Msg- data was saved
STEP 4::::: DEFINE BUSINESS AREA
Business area means Branch/ Unit / Specific Area
SPRO -> IMG -> Enterprise Structure -> Definition -> Financial Accounting -> Define Business Area
(OX03)

6. Click on new entries
Business Area: Description:
SSHY HYDERABAD
SSMU MUMBAI
SSBA BANGALORE
SSCH CHENNAI
^ ENTER
SAVE
STEP 5 ::::: DEFINE FISCAL YEAR (Financial Year)
Calendar year - Jan – Dec
Non Calendar Year Any given period
SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Fiscal Year -> Maintain
Fiscal Year variant (OB29)
A) Maintain Fiscal Year variant (OB29)
Click on New Entries
FV DESCRIPTION NO OF POSING PERIODS NO OF SPECIAL PERIODS
A1 Apr-Mar 4spl 12 1-4 periods
^Enter
Select your Fiscal Year variant
Double click on PERIODS on left side
Click on new entries
MONTH DAY PERIOD YEAR SHIFT
4 30 1
5 31 2
6 30 3
7 31 4
8 31 5
9 30 6
10 31 7
11 30 8
12 31 9
1 31 10 -1

7. 2 28 11 -1
3 31 12 -1
^ Enter
Save
Come back for 4 times (F3)
B) ASSIGN COMPANY CODE TO A FISCAL YEAR VARIENT (OB37)
Click on Position
Company Code : TASS
CO COMPANY CODE FISCAL YEAR
TASS Tata Steel A1
^ Enter
Save
Alert Message will come – Ignore
FISCAL YEAR VARIANTS
PERIODS
PERIOD TEXT
SHORTERNED FISCAL YEAR (Less than 12 months)
Fiscal Year Varient No of Periods No. SP
A2 Aug-Mar 4 spl Year depend tick 8 4
POSTING PERIODS
OPEN & CLOSE POSTING PERIODS
16 Periods - 12 Posting periods and 4 Special periods
SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Posting
Periods
STEP NO.1:::: DEFINE VARIENT FOR OPEN POSTING PERIODS (OBBO)
Click on New entries

8. VARIENT NAME
SSSP (4 digit Alf/Num) Posting Period variant
^ Enter
Save
Come back Twice <-
STEP NO 2:::: OPEN & CLOSE POSTING PERIODS (OB52)
Click on New Entries (12 columns)
VARIENT ACCT FR ACCT TO ACCT FROM YEAR TOPERIOD YEAR
TYPE PERIOD 1
==================
SSSP + for 1 2013 12 2013
Account
Type
1 2013 1 2013
FROM PERIOD 2 YEAR TO PERIOD YEAR
13 2014 16 2014
(from period 2 = special periods)
^ Enter
Save
STEP NO 3::::ASSIGN VARIENT TO COMPANY CODE (OBBP)
Click on Position
COCD COMPANY NAME CITY VARIENT
TASS Tata Steel Mumbai SSSP
^ Enter
Save

9. FIELD STATUS VARIENT
DEFINE FIELD STATUS VARIENT ->
0001 – G004 -> Cost Account (Expenses)
G005 -> Bank
G029 -> Revenue
SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Line Items
-> Controls
STEP NO.1::: Define Field Status Variant (OBC4)
Select 0001 field status variant
Click on copy as field (F6)
Now we will get the following fields
FSTV FIELD STATUS VARIANT
0001 Field status variant for 0001
We are going to change in to following manner
TSFS Field Status variant for TATA
^ Enter
Click on copy all tab (right mark)
Save
Select your field status variant (TSFS)
Double click on field status group
Then we can view 41 groups
Each group contain number of fields
Select G001 field status group
Double click on field status tab
Double click on general data (sub tab)
Keep Text as required entry
Come back once
Double click on additional account assignment
Keep business area as required entry
Come back Twice
Save
Come back twice

10. STEP NO 2:::: Assign company code to field status variant (OBC5)
SPRO -> IMG -> Financial Accounting -> Financial Accounting Global Settings ->Document -> Line Items
-> Controls
Click on position
Company code TASS
^ Enter
Save
CHART OF ACCOUNTS
ABC
LIABILIIES ASSETS INCOME EXPENSES
Chart of accounts is nothing but list of all GL accounts
There are 3 types of chart of accounts
1) GROUP CHART OF ACCOUNTS
2) COUNTRY SPECIFIC CHART OF ACCOUNTS
3) OPERATING CHART OF ACCOUNTS
GROUP CHART OF ACCOUNTS
----------------------------------
GL accounts which we will create under Group Chart of Accounts, that we are using consolidation purpose.
COUNTRY SPECIFIC CHART OF ACCOUNTS
-------------------------------------------------------------
GL accounts which we will create under Country Specific Chart of Accounts, those we are using for country
specific reports.
OPERATING CHART OF ACCOUNTS:
---------------------------------------------------
GL accounts which we will create under operating chart of accounts, will used for to maintain day to day
activities of organisation.

11. OPERATING CHART OF ACCOUNTS SETTINGS
---------------------------------------------------------------
SPRO -> IMG -> FINANCIAL ACCOUNTING -> GENERAL LEDGER ACCOUNTING -> GL
ACCOUNTS -> MASTER DATA -> PREPARATIONS -> EDIT CHART OF ACCOUNTS LIST
STEP NO 1::
-----------
EDIT CHART OF ACCOUNTS LIST (OB13
----------------------------------------------------
Click on new entries
Chart of account- TSOP (4 digit) (operating chart of account)
English 8
GL account maximum length is 10 digits
^ Enter
Save
Come back twice
STEP NO 2:: ASSIGN COMPANY CODE TO CHRT OF ACCOUNTS (OB62)
___________
Click on position
Company code- TASS TSOP
^ Enter
Save
Come back
STEP NO 3: DEFINE ACCOUNT GROUPS (OBD4)
_________
Click on new entries
CHART OF ACT ACCT GROUP GROUP NAME FROM ACCT TO A
-----------------------------------------------------------------------------------------------------------------------------
TSOP LI Liabilities 100001 200000
TSOP AS Assets 200001 300000
TSOP IN Income 300001 400000
TSOP EX Expenses 400001 500000
^ Enter
Save
Come back twice
STEP NO 4:: DEFINE RETAIN EARNINGS ACCOUNT (OB53) under Liabilities
---------------------------
Chart of accounts TSOP

12. P& L Statement Account
------------------------------------------------
X (Profit / Loss) 100001
^ Enter
Note:- Error message (Account 100001 is not created in Chart of Accounts)
Ignore the warning message
^ Enter
Save
Come back twice
/OBA7 - Display another Screen
GL A/c CREATEION:
===================
SAP EASY ACCESS -> Accounting -> Financial Accounting -> General Ledger -> Master Records -> GL
A/c -> Individual Process -> Centrally (FS00)
GL A/c - 100001
Company code - TASS
Click on Create Field
Type / Description
_______________
Account Group - Liability
* Balance Sheet
Short Text: Retained Earnings Acct
Long Text: Retained Earnings Account
Click on Control Data Tab
_____________________
Currency – INR
Y- Only balance in local currincies
Y- Line Item Display
Sort Key - 001 posting date
CLICK ON CREATE BANK / INTEREST TAB
---------------------------------------------------------
Field Status Group - G001 (General)
^Enter
Save

13. If we want to create 1 more GL Account
Click on Type Description TAB
Change GL A/C no into 100002
^ Enter or Click on Create
Create the Share Capital Account as above procedure.
But rest of accounts we can CREATE WITH TEMPLATE TAB
NOTE:
--------
1) Similarly we have to create all GL Accounts
2) Assets & Liabilities are Balance Sheet Accounts. Income & Expenses are P&L accounts.
3) Assigned Field Status Group G005 for Cash & Bank Accounts, G001 field status group for rest of all
accounts.
To Create at Chart of account level use transaction code FSP0
To Extend the GL A/c for the company code use the transaction code FSS0
GLOBAL PARAMETERS OF THE COMPANY CODE
--------------------------------------------------------------------
Where we can see all the assigned company codes
SPRO--> IMG -> Financial Accounting -> Financial Accounting Global Settings -> Company Code ->
Enter Global Parameters (OBY6)
Click on - Position
Company Code - TASS
Select the company code
Click on Details button (F2)
Along with this we are activating these cheque boxes.
OK Business Area Financial Statement
OK Propose Fiscal Year
OK Define Default value date
OK Negative posting periods
OK Company code is productivity (Security Option)
Additional Data : -> Like all company no (VAT No, PIN NO, etc.)

14. ^ Enter
Save
 2 times
GL DOCUMENT TYPE NUMBER RANGES SETTINGS
----------------------------------------------------------------------
Document Type - is a book to enter entries
SA – GL Document type
SPRO--> IMG -> Financial Accounting -> Financial Accounting Global Settings -> Document ->
Document Header  Define Document Type (OBA7)
Click on Position
Document Type - SA
Select SA document type
Click on details button
Click on number range information TAB
Company Code - TASS
Click on CHANGE INTERVELS
Click on INSERT INTERVELS
NO YEAR FROM NO TO NO
-------------------------------------------------------------------------------------
01 2013 1 100
^ Enter
Save
 4 times
TOLERANCE FOR GL DOCUMENT
________________________________
(Amount limitations to users to post the GL Document)
STEP 1  Tolerance Group
A B C
5,00,000 10,00,000 20,00,000
STEP 2  Tolerance for Employees
5 10 20

15. STEP 3  Assign Tolerance group to users
Ravi Vasu Vikas
SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item
Clearing  Clearing Differences  Define Tolerance Group for GL Accounts (OBA0)
Click on New Entries
Company Code - TASS
Tolerance Group - A [Tolerance group for GL doc]
^ Enter
Save
 2 times come back
STEP 2 :- DEFINE TOLERANCE GROUP FOR EMPLOYEES (OBA4)
SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item
Clearing  Clearing Differences  Define Tolerance group for employees (OBA4)
Click on New Entries
Company Code - TASS
Amount per Document [1000000]
Amount per open Item Account Item [1000000]
Cash Discount per Line Item [5]%
Permitted Payment Differences:
Revenue - [100]
Expenses - [100]
^ Enter
Save
 come back twice
STEP 3: ASSIGN USERS TO TOLERANCE GROUP
SPRO  IMG  Financial Accounting  GL Accounting  Business Transactions  Open Item
Clearing  Clearing Differences  Assign Users to Tolerance Group (OB57)
Click on New Entries
User Name Tolerance Group
Ravi A
^Enter
Save
( This is optional Step, it is applicable when Tolerance group is there)

16. GL DOCUMENT POSTING PROCEDURE
________________________________________________________________
1) Received share capital 100,000 by cash on 01-04-2013
2) Cash Deposited in SBI 50,000 on 5-04-2013
3) Paid salaries 5000 by cash on 30-4-2013
Step 1:-
1) Cash A/c Dr
To share Capital A/c
2) SBI A/c Dr
To Cash A/c
3) Salaries A/c Dr
To Cash A/c
STEP 2: POSTING KEYS
Debit Key : 40
Credit Key : 50
STEP 3: DOCUMENT POSTING PROCEDURE
SAP Easy Access  Accounting  Financial Accounting  General Ledger  Postings  General
Postings (F-02)