The document discusses the importance of team and leadership training for Toastmasters club officers. It outlines the goals of the Distinguished Club Program and describes the roles and responsibilities of various club officer positions, including the president, vice president education, vice president membership, secretary, treasurer, sergeant at arms, and vice president public relations. Achieving the goals of the program requires effort and collaboration across all officer roles.
3. Club Officers –
Your Opportunity for
Leadership
Lead by example
Get training
Demonstrate responsibility
Plan for Success
4. Your best tool for club
success:
The Distinguished
Club Program!
5. The 10 goals of the
Distinguished Club Program:
1. 2 CCs
2. 2 more CCs
3. One ACB, ACS, or ACG
4. One more ACB, ACS, or ACG
5. One CL, ALB, ALS, or DTM
6. One more CL, ALB, ALS, or DTM
7. Four new members
8. Four more new members
9. Min of 4 officers trained 2x/year
10.One dues renewal invoice and one club
officer list submitted on time
6. Recognition Earned:
Any club with at least 20 members or a net
gain of five new members on June 30th and who
achieve the following number of goals on their
DCP will receive the following distinctions:
Five of 10 Goals:
Distinguished Club!
Seven of 10 goals:
Select Distinguished Club!
Nine of 10 goals:
President’s Distinguished Club!
7. The Distinguished Club Program
And Club Success Plan
Ensures members needs are being met
Helps guarantee club health now and into
the future
14. Creating your budget:
Work with the president
and the executive
committee!
Incomes
Member dues
Fundraising activities
Expenses
Trophies and ribbons
Administrative supplies
Educational materials
15. Is the product you wish to sell
donated?
Is the service you wish to
provide voluntary?
Is it the club rather than a
member who receives
monetary compensation?
Is at least one-third of the
club’s total support from
member dues?
Is the fundraising activity
conducted on an infrequent
and irregular basis?
Fundraising –
Questions to ask first!
16. Tell members
when dues are
due
Collect /submit
dues to WHQ
online
Submit new
applications /
As Treasurer, you will…
17. Pay all bills
promptly
Keep records of all
financial
transactions
Present financial
reports
As Treasurer, you will…
19. Ensures all members
receive the Toastmaster
magazine and club
newsletter
Keeps track of those
eligible for educational
awards and speech
contests
Maintaining
Membership Roster
21. When someone joins, a
form 400 and dues should
be mailed or submitted
online immediately.
Delays could make someone
ineligible for educational
awards and speech contests!
Submitting records to
World Headquarters
22. The Dues renewal
invoice
Submitted twice each year
Lists all paid members on file at
World Headquarters
Due at World Headquarters on
October 1 and April 1
Work with the president, vice
president membership, and
treasurer to turn it in on time and
earn your club’s success in the
DCP!
23. As club Secretary,
you will…
Record and read meeting
minutes
Assist with the semiannual
membership report
Report new officers to TI within
10 days
Keep club constitution and
standard bylaws with the club
records
26. Target your audience
Develop a media list
Send promotional
material to media
members
Creating a Public
Relations Program
27. Writing a news release:
Tell a good story
Use quotes
Format for
readability
Get to the point
first
28. Why?
Documents and promotes
current events
Informs with educational
material
Provides visitors with
“take-home” value
Create a Club
Newsletter/Web Site
29. Resources You
WANT & NEED!
• Website tool
• Weebly.com
• Club Automation
• Easy-speak.org
• Marketing
• Facebook!!!
30. As Vice President Public Relations,
you will…
Promote your club’s regular
meetings and special events
to local media
Communicate upcoming
events to your club
members
Maintain club’s publicity
materials
Publish and maintain your
32. Reaching for 20 –
Charter membership strength!
Why 20?
Keeps meetings exciting
and varied
Keeps the talents and
energies of club members
from being stretched too
thin
33. Make it a club goal to
add 2/3 member each
month
Challenge club members
and leaders to bring one
guest every month – and
then be the first to do just
that!
How to get there…
34. Promote benefits to current
members
Promote Toastmasters
benefits to others
Hold at least two
membership contests
Offer recognition
Strategies for
Membership Growth
35. Individual Recognition –
The Annual Membership
Program!
Recognizes individuals who
sponsor 5, 10, 15 or more new
members during the year.
Toastmasters
Membership Contests:
36. Toastmasters
Membership Contests:
Club recognition for 5 or more new, dual, or
reinstated members!
The Smedley Award
August thru September
Talk Up Toastmasters
February thru March
Beat the Clock
May thru June
37. Transform Guests
into Members
Personally welcome
guests and introduce
them to others
Explain benefits and
follow up
Complete application
and
submit online
immediately
Welcome new
38. Contact absent
members
Conduct surveys
Distribute evaluation
forms
Guarantee current
member Satisfaction
39. As Vice President Membership,
you will…
Conduct an ongoing
membership program
Promote Toastmasters
membership building
contests
Follow up with guests
Attend club executive
committee meetings
40. As Vice President Membership,
you will…
Attend and vote at
area council meetings
Ensure each guest
completes a guest
card
Report on membership
goals and
achievements
Ensure current
members’ needs are
42. You are the 2nd
Highest ranking club
officer!
Lead by example
Monitor the club’s progress
Preside when president
is absent
43. Envision / Plan / Direct
Club Meetings
Plan dynamic club
meetings 3-6 weeks
in advance
Create varied programs
Encourage effective
evaluations
44. The Toastmasters
Educational Program…
Promote participation in
the communications and
leadership tracks!
Tracks are not mutually exclusive –
members can work in both at the
same time!
45. Tips for Integrating the
Competent Leadership
Manual
Display manual in club
meetings
Discuss evaluations
Educate mentors
Track progress
46. Orient New Members
Introduce and explain
materials & procedures
Match with mentor
Get members participating
47. Become familiar with:
Success/Leadership
Success/Communication
Youth Leadership
High Performance Leadership
Program
Educate members about
other leadership
opportunities!
50. Gather your team!
Hold regular executive
committee meetings with
club officers.
Give your club officers
shared ownership and
responsibility for the club
mission!
Monthly executive
committee meetings are a good
idea!
51. Ask yourself and
your executive
committee …
What is your idea for a club
vision?
What would you like to see at
all club meetings?
What specific things would you
like to improve?
Including your executive
committee will give them
Create a vision:
52. Goals should be…
Specific
Measurable
Action-oriented
Realistic
Time-bound
Use the Club Success Plan
and the Distinguished Club
Program to motivate
performance and track
progress!
Set your goals!
53. Represent the Club
Act as liaison between
club / area / district
Participate in and vote at
area / district functions
Vote at the International
Convention or send proxy
to district governor
54. As Club President, you will…
Preside over club meetings
Hold and chair executive
committee meetings
Know the Distinguished Club
Program.
Attend district and area
council meetings
55. As Club President, you will…
Ensure timely submission of
semi-annual dues renewals
and membership reports
Oversee administrative
operation of the club
Assist with transition of new
officers at the end of your
term
56. Encourage and guide!
Give each club member and
leader the attention and
respect they deserve
Demonstrate excellence as
you carry out club goals and
proceed through the
Toastmasters educational
tracks
Lead by example –
others will follow!
57. “Coming together is a
beginning.
Keeping together is progress.
Working together is success.”
-Henry Ford