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Coming out of your silo
Leveraging cIRcle to increase your academic impact




       Hilde Colenbrander, Francisco Grajales, & Meghan Radomske
       October 21st, 2010 | UBC Open Access Week

                      Inspiring Knowledge Creation, Exploration and Discovery
                                                                 FROM HERE
What is your place of mind regarding your
research?

How many papers do you write in a year?

How many of these get published?

What happens to all the others?

Is this fair to you, your colleagues, and your
faculty?
cIRcle

Experiences from the field

The GSS cIRcle Open Scholar Award

The Innovative Dissemination of Research
Award

Future Directions

Discussion
A database for the UBC community and its
partners:
◦ for the published and unpublished scholarly
  materials that you create

All materials in cIRcle are openly accessible
on the web

cIRcle is a service of the UBC Library
circle.ubc.ca/
Pilot project in Spring 2007

Full Library service in Spring 2009
Openly accessible on the web

Increased visibility and readership

Improved indexing and hence findability

Multidisciplinary inquiry

Serendipitous discovery and collaboration
Recruiting tool
Classroom teaching tool
Stable URLs / links
Management and preservation of digital
materials
Open Access mandates (e.g. CIHR)

        With acknowledgements to SMARTech at Georgia Tech
A database built on Open Source software
(DSpace)

Organized into Communities and Collections

Files are uploaded into Collections

Indexed by Google and other search engines

cIRcle tracks usage statistics
Usage stats
The vision: to create an international,
publicly available showcase for UBC
research

It’s part of Place and Promise, UBC’s
strategic plan
ROAR (Registry of Open Access Repositories)
currently lists 1920+ repositories around the
world
 Australia: 61
 Brazil: 73
 Canada: 59
 Germany: 123
 India: 58
 South Africa: 28
 UK: 179
 USA: 343
                          http://roar.eprints.org/
Digital materials:
◦   Research papers
◦   Conference and workshop papers
◦   Theses and dissertations
◦   Exemplary student projects (selected by
    academic units)
◦   Unpublished reports and working papers
◦   Books, chapters and sections
◦   Datasets
◦   Learning objects
◦   Multimedia and audio-visual materials
Atlas of BC record
https://circle.ubc.ca/handle/2429/21647

Next screen: cover page of Atlas
Copyright owner retains copyright

cIRcle requires a non-exclusive license to
distribute (from rights holder)

Optional: attach a Creative Commons license
to your work in cIRcle
More than 28,500 items

26,100+ theses and dissertations

Top item in cIRcle has been viewed
more than 4,000 times
(since December 2009)
Retrospective Digitization Project
◦ More than 33,500 UBC theses and
  dissertations since 1920s
◦ Showcase past UBC students’ unique projects
  & promote contemporary research
◦ Currently includes over 22,800 theses &
  dissertations from 1974-1987 & 1992-2006
◦ First graduate degrees issued in 1919 to
  Ruth Fulton and Isobel Harvey
◦ 6 out of first 10 UBC Masters degrees were
  earned by women
◦ Fulton’s thesis has been viewed nearly
  200 times from the US, Canada, China,
  Austria, Switzerland, & Kenya
◦ All UBC theses & dissertations encouraged
  to be submitted electronically to cIRcle

◦ Over 3200 available

◦ Most accessed? “Canadian women and the
  (re)production of women in Afghanistan”
  by Melanie Butler with over 2500 views
  since April
Social, Ecological, Economic, Development
 Studies
 ◦ Unique academic program

 ◦ Students, staff, & faculty collaborate on
   campus sustainability issues from climate
   change to waste management

 ◦ Over 500 student projects featuring 3000
   contributors since 2000—saved UBC
   $200,000
◦ cIRcle preserves and showcases over 170
  of these projects

◦ Adam Rucker’s project has been viewed
  over 650 times in the last 6 months
Professor Judith Lynam
School of Nursing:

◦ “As an investigator who is taking up an ‘integrated
  KT’ approach to dissemination—it is helpful to have
  some additional ways to refer to work (e.g. reports)
  that are developed for a broader audience than the
  typical audience for peer reviewed publications”.
Emeritus Professor R.G. Matson
Laboratory of Archaeology:

◦ “cIRcle is searchable, has good use information,
  and, above all is reliable, in our world of constantly
  changing URLs.”

◦ “We are impressed [with] the number of downloads
  recorded in cIRcle, indicating that it has a far wider
  circulation than we realized.”
The GSS cIRcle Open Scholar Award
Recognizes and rewards innovative ways
of communicating research

Students, faculty and staff are eligible

First winner, March 2010: Cycling Route
Planner, Michael Brauer and his team

Awarded annually by UBC Library
Enabling you to use cIRcle as your database
management system:
◦ Store your research output in cIRcle
◦ Create easy access to your research from your
  web site
◦ We take care of long term accessibility and
  preservation
Streamlining uploading procedures
Making all UBC research publicly available
through a single web portal
How many papers have you written and saved
in your hard drive?


What is stopping you from adding them to
cIRcle?


What would it take for you to put them up?
Hilde Colenbrander
◦ hilde.colenbrander@ubc.ca

Francisco Grajales
◦ cisco@franciscograjales.com

Meghan Radomske
◦ meghanradomske@gmail.com

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Coming out of your silo: Leveraging cIRcle to increase your academic impact

  • 1. Coming out of your silo Leveraging cIRcle to increase your academic impact Hilde Colenbrander, Francisco Grajales, & Meghan Radomske October 21st, 2010 | UBC Open Access Week Inspiring Knowledge Creation, Exploration and Discovery FROM HERE
  • 2. What is your place of mind regarding your research? How many papers do you write in a year? How many of these get published? What happens to all the others? Is this fair to you, your colleagues, and your faculty?
  • 3. cIRcle Experiences from the field The GSS cIRcle Open Scholar Award The Innovative Dissemination of Research Award Future Directions Discussion
  • 4. A database for the UBC community and its partners: ◦ for the published and unpublished scholarly materials that you create All materials in cIRcle are openly accessible on the web cIRcle is a service of the UBC Library
  • 6.
  • 7. Pilot project in Spring 2007 Full Library service in Spring 2009
  • 8. Openly accessible on the web Increased visibility and readership Improved indexing and hence findability Multidisciplinary inquiry Serendipitous discovery and collaboration
  • 9. Recruiting tool Classroom teaching tool Stable URLs / links Management and preservation of digital materials Open Access mandates (e.g. CIHR) With acknowledgements to SMARTech at Georgia Tech
  • 10. A database built on Open Source software (DSpace) Organized into Communities and Collections Files are uploaded into Collections Indexed by Google and other search engines cIRcle tracks usage statistics
  • 11.
  • 12.
  • 13.
  • 14.
  • 16. The vision: to create an international, publicly available showcase for UBC research It’s part of Place and Promise, UBC’s strategic plan
  • 17. ROAR (Registry of Open Access Repositories) currently lists 1920+ repositories around the world Australia: 61 Brazil: 73 Canada: 59 Germany: 123 India: 58 South Africa: 28 UK: 179 USA: 343 http://roar.eprints.org/
  • 18. Digital materials: ◦ Research papers ◦ Conference and workshop papers ◦ Theses and dissertations ◦ Exemplary student projects (selected by academic units) ◦ Unpublished reports and working papers ◦ Books, chapters and sections ◦ Datasets ◦ Learning objects ◦ Multimedia and audio-visual materials
  • 19. Atlas of BC record https://circle.ubc.ca/handle/2429/21647 Next screen: cover page of Atlas
  • 20.
  • 21.
  • 22.
  • 23.
  • 24.
  • 25.
  • 26.
  • 27.
  • 28.
  • 29. Copyright owner retains copyright cIRcle requires a non-exclusive license to distribute (from rights holder) Optional: attach a Creative Commons license to your work in cIRcle
  • 30.
  • 31. More than 28,500 items 26,100+ theses and dissertations Top item in cIRcle has been viewed more than 4,000 times (since December 2009)
  • 32. Retrospective Digitization Project ◦ More than 33,500 UBC theses and dissertations since 1920s ◦ Showcase past UBC students’ unique projects & promote contemporary research ◦ Currently includes over 22,800 theses & dissertations from 1974-1987 & 1992-2006
  • 33. ◦ First graduate degrees issued in 1919 to Ruth Fulton and Isobel Harvey ◦ 6 out of first 10 UBC Masters degrees were earned by women ◦ Fulton’s thesis has been viewed nearly 200 times from the US, Canada, China, Austria, Switzerland, & Kenya
  • 34.
  • 35. ◦ All UBC theses & dissertations encouraged to be submitted electronically to cIRcle ◦ Over 3200 available ◦ Most accessed? “Canadian women and the (re)production of women in Afghanistan” by Melanie Butler with over 2500 views since April
  • 36.
  • 37.
  • 38. Social, Ecological, Economic, Development Studies ◦ Unique academic program ◦ Students, staff, & faculty collaborate on campus sustainability issues from climate change to waste management ◦ Over 500 student projects featuring 3000 contributors since 2000—saved UBC $200,000
  • 39.
  • 40.
  • 41. ◦ cIRcle preserves and showcases over 170 of these projects ◦ Adam Rucker’s project has been viewed over 650 times in the last 6 months
  • 42.
  • 43. Professor Judith Lynam School of Nursing: ◦ “As an investigator who is taking up an ‘integrated KT’ approach to dissemination—it is helpful to have some additional ways to refer to work (e.g. reports) that are developed for a broader audience than the typical audience for peer reviewed publications”.
  • 44.
  • 45. Emeritus Professor R.G. Matson Laboratory of Archaeology: ◦ “cIRcle is searchable, has good use information, and, above all is reliable, in our world of constantly changing URLs.” ◦ “We are impressed [with] the number of downloads recorded in cIRcle, indicating that it has a far wider circulation than we realized.”
  • 46.
  • 47.
  • 48.
  • 49.
  • 50.
  • 51. The GSS cIRcle Open Scholar Award
  • 52. Recognizes and rewards innovative ways of communicating research Students, faculty and staff are eligible First winner, March 2010: Cycling Route Planner, Michael Brauer and his team Awarded annually by UBC Library
  • 53.
  • 54. Enabling you to use cIRcle as your database management system: ◦ Store your research output in cIRcle ◦ Create easy access to your research from your web site ◦ We take care of long term accessibility and preservation Streamlining uploading procedures Making all UBC research publicly available through a single web portal
  • 55. How many papers have you written and saved in your hard drive? What is stopping you from adding them to cIRcle? What would it take for you to put them up?
  • 56.
  • 57. Hilde Colenbrander ◦ hilde.colenbrander@ubc.ca Francisco Grajales ◦ cisco@franciscograjales.com Meghan Radomske ◦ meghanradomske@gmail.com