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DUTIES AND RESPONSIBILITIES
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DUTIES AND RESPONSIBILITIES
1.
DUTIES AND RESPONSIBILITIES
– HUMAN RESOURCES DEPARTMENT:ADMINISTRATIVE CLERK PERSONNEL(PAYROLL/SALARYADMIN) Keyresponsibilities: • CheckingappointmentdocumentsanddoappointmentChecklist. • Filingof employee documents. • Handlingtelephone andwrittenqueries • Capturingof overtime,Sunday,nightduty,publicholidaypaymentsonPersal. • CapturinghousingallowancesonPersal • Ensure that all housingallowance applicationsare correctlycompletedandall compulsory documentsare attached • Capturingof Appointments/Translationof Rank/TransfersonPersal. • Capturingpromotions,relocationsandpackage structuring. • Knowledgeof variousservice conditionsandbenefits. • Loadingof all service terminations • PaymentsforResignations,RetirementsandBoarding,Death. PERSONNEL(LEAVESECTION) Keyresponsibilities: • Handlingtelephonicqueriesandtakingmessages. • Knowledgeof BATHOPELE Principles • Filling:sortingthe documentandZ1 leave applicationformsin alphabetical orderandmake sure that the Persal numbersare clearon the leave formbefore puttingtheminthe file. • Managing document:openingincomingandoutcomingmail,recordand prioritize all docs receivedanddispatched,trackingandfollow upandfinalizationof document • Distribute inandoutgoingmail • Answeringphone ,faxing,makingcopiesandcheckingemailsondailybasis • Once a monthdostock takingfor stationary • Collectingandupdatingleave stats.
2.
• Capturingof Z1
leave applicationforms. • Processinginjuryondutydocumentstoheadoffice. • ProcessingincapacityleaveapplicationstoAlexanderForbes. • Calculatingcommutedovertimedisallowance. • AuditingLeave filescompletelastleave formandleave gratuityform. • Maintainingincapacityleaveandinjuryondutyregisters. • Draftingand postingof longservice letters. • TypingWCA and PillarLetters. • Distributionof leavestatstorelevantclerksforcapturingonPersal. • Deliveringandcollectingdocumentsfromdeputydirector’soffice. • Compilingtrackingsheetsforexits. • Maintainingstudyleave andunionleavedatabases. • CheckingandupdatingHR attendance register(Z8) LABOUR RELATIONSUNIT Keyresponsibilities: • Assistinginfillingandtypingletters,documentsandminuteswriting. • CapturingLabourRelationsStatsinthe database. • Attendmeetingswiththe assistantdirector. • Assistindisciplinaryhearings. • Assistinsecretarial duties.
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