Social media accounts are created every day by student organizations, academic departments, programs and countless other units across your campus. How do you support and coordinate all of these accounts when they're managed by dozens (or hundreds) of people scattered throughout your institution? Learn the tools and methods that William & Mary uses to tackle this challenge and find out how you can use them on your campus.
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#casesmc As Easy As Herding Squirrels: Coordinating Social Media Across Your Campus
1. As Easy As Herding Squirrels:
Managing Social Media
On Your Campus
Tiffany Broadbent Beker (@tb623)â¨
Web Developer & Social Media Coordinatorâ¨
Office of Creative Services (@wm_creative)â¨
College of William & Mary (@williamandmary)â¨
Williamsburg, Virginia
# C A S E S M C
2. # C A S E S M C ~ @ T B 6 2 3
Brace Yourself
Social media accounts for
your campus are coming
(or are already here)
P H O T O V I A F L I C K R B Y T O M I TA P I O K ( T O M I TA P I O ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / T O M I TA P I O / 6 5 0 6 8 2 7 3 4 9 /# C A S E S M C ~ @ T B 6 2 3
3. # C A S E S M C ~ @ T B 6 2 3
Social Media Growth At
William & Mary
Plus: 25 YouTube accounts, 16 Instagram, 13 Flickr, 5 Tumblr,â¨
10 LinkedIn, 8 Pinterest & 21 Blogs
NumberofAccounts
70
140
210
280
350
Apr27,2009
Apr20,2010
Apr8,2011
Jun
12,2012
Apr24,2013
M
ar15,2014
13 22
116 125
219
333
8 17
51
83
109
148
Twitter Facebook
4. # C A S E S M C ~ @ T B 6 2 3
Let 1,000 Flowers Bloom
P H O T O V I A F L I C K R B Y C O R E Y S E E M A N ( C S E E M A N ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / C S E E M A N / 8 6 5 8 7 4 9 0 0 6 /# C A S E S M C ~ @ T B 6 2 3
5. # C A S E S M C ~ @ T B 6 2 3
A Little Outside Help
P H O T O V I A F L I C K R B Y P E T E R G T R I M M I N G ( P E T E R - T R I M M I N G ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P E T E R - T R I M M I N G / 7 0 3 3 1 0 8 8 9 9
# C A S E S M C ~ @ T B 6 2 3
6. # C A S E S M C ~ @ T B 6 2 3
Starting An
Account
⢠Unique,
interesting,
sharable content
⢠Time & resources
for maintenance
⢠S.M.A.R.T goals
P H O T O V I A F L I C K R B Y G I L L E S G O N T H I E R ( G I L L E S G O N T H I E R ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / G I L L E S G O N T H I E R / 5 1 5 7 8 3 7 0 5 1
7. # C A S E S M C ~ @ T B 6 2 3
The Nuts & Bolts
⢠Include school name,
abbreviation, or
âofficialâ
⢠Links between channel
& your website
⢠Distinguishingâ¨
profile photo
⢠Public/open account
P H O T O V I A F L I C K R B Y D A W N E L L N E R ( N AT U R E S D A W N ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / N AT U R E S D A W N / 3 9 4 3 9 8 4 9 3 5
8. # C A S E S M C ~ @ T B 6 2 3
With Every Post
RememberâŚ
⢠Editorial quality
⢠Provide accurate,
respectful, public content
⢠Relate every post back to
your organization
⢠Utilize mentions & official
hashtags
P H O T O B Y S T E P H E N S A L P U K A S , C O L L E G E O F W I L L I A M & M A RY â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / W I L L I A M - A N D - M A RY / 6 1 9 4 6 7 0 7 7 7
9. # C A S E S M C ~ @ T B 6 2 3
Comment Policy
⢠On-topic, respectful
interactions
⢠No abusive or hate
language, or profanity
(or placeholders)
⢠No promotional posts
unless deemed related &
of interest to community
P H O T O V I A F L I C K R B Y TAT I A N A B U LY O N K O VA ( R E S S A U R E ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / R E S S A U R E / 5 6 0 0 7 3 4 0 8 3
www.wm.edu/social-media-comment-policy
10. # C A S E S M C ~ @ T B 6 2 3
In Case Of EmergencyâŚ
H T T P : / / W W W. D A I LY M A I L . C O . U K / N E W S / A RT I C L E - 2 4 7 6 5 0 4 / O H - N U T S - P O O R -
S Q U I R R E L - L O O K S - D E VA S TAT E D - D R O P P I N G - S N A C K - T E L E G R A P H - P O L E . H T M L
*Also, be
cautious about
posts related to
condolences,
tragedies etc.
Share official announcement verbatim, â¨
refer any questions to the university spokesperson
11. # C A S E S M C ~ @ T B 6 2 3# C A S E S M C ~ @ T B 6 2 3
12. # C A S E S M C ~ @ T B 6 2 3
Academic
departments
& programs,
administrative
offices,
varsity sports
teams
# C A S E S M C ~ @ T B 6 2 3
13. # C A S E S M C ~ @ T B 6 2 3
W&M
recognized
student &
alumni
organizations
& personalities
# C A S E S M C ~ @ T B 6 2 3
14. # C A S E S M C ~ @ T B 6 2 3# C A S E S M C ~ @ T B 6 2 3
15. # C A S E S M C ~ @ T B 6 2 3# C A S E S M C ~ @ T B 6 2 3
16. # C A S E S M C ~ @ T B 6 2 3
Keeping Track
Active (in the last 3 months)
17. # C A S E S M C ~ @ T B 6 2 3
Keeping Track
Flagged for review
18. # C A S E S M C ~ @ T B 6 2 3
Keeping Track
Inactive
19. # C A S E S M C ~ @ T B 6 2 3
Keeping Track
â¨
http://bit.ly/smdir-casesmc
20. # C A S E S M C ~ @ T B 6 2 3
Why Collect Accounts?
Listen to campus
community, plus keep
tabs on activity &
messaging
Enable visitors toâ¨
easily find accountsâ¨
of interest & knowâ¨
theyâre official
P H O T O V I A F L I C K R B Y D AV I D H I L L ( P L AT Y C RY P T U S ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / D E H I L L / 7 8 9 1 8 9 0 6 2 0# C A S E S M C ~ @ T B 6 2 3
21.
22.
23. # C A S E S M C ~ @ T B 6 2 3
Parody
Accounts
⢠Keep an eye on
content & activity
⢠Ask if they want to
be âendorsedâ
⢠If not violating
trademarks or
pretending to be
official - let them be
P H O T O V I A F L I C K R B Y J O J A K E M A N ( J O J A K E M A N )
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / J O J A K E M A N / 4 4 7 9 2 3 5 9 9 8
24. # C A S E S M C ~ @ T B 6 2 3
Avoid Surprisesâ¨
(or try to)
P H O T O V I A F L I C K R B Y P E T E R T R I M M I N G ( P E T E R - T R I M M I N G )
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P E T E R - T R I M M I N G / 8 1 9 9 9 7 5 7 5 2 /
25. # C A S E S M C ~ @ T B 6 2 3
Public
Submission
Form
26. # C A S E S M C ~ @ T B 6 2 3
Dig Around
P H O T O V I A F L I C K R B Y P E D R O E U G E N I O A N T U N E S ( P E A N T U N E S ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P E A N T U N E S / 8 7 0 6 1 4 6 8 5 5 /# C A S E S M C ~ @ T B 6 2 3
27. # C A S E S M C ~ @ T B 6 2 3
Stay Alert
Keep an eye on mentions & hashtags
P H O T O V I A F L I C K R B Y P E T E R T R I M M I N G ( P E T E R - T R I M M I N G )
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P E T E R - T R I M M I N G / 1 0 5 1 7 3 6 1 7 9 3 /# C A S E S M C ~ @ T B 6 2 3
28. # C A S E S M C ~ @ T B 6 2 3
Spread The
Word
⢠Faculty/Staff &
Student email
listservs
P H O T O V I A F L I C K R B Y P E D R O A L A N V E R N O N ( A L A N V E R N O N ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / A L A N V E R N O N / 4 0 9 0 1 0 7 4 8 0
29. # C A S E S M C ~ @ T B 6 2 3
Spread The
Word
⢠Faculty/Staff &
Student email
listservs
⢠Public website &
internal portal
P H O T O V I A F L I C K R B Y P E D R O A L A N V E R N O N ( A L A N V E R N O N ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / A L A N V E R N O N / 4 0 9 0 1 0 7 4 8 0
30. # C A S E S M C ~ @ T B 6 2 3
Spread The
Word
⢠Faculty/Staff &
Student email
listservs
⢠Public website &
internal portal
⢠Your social media
channels
P H O T O V I A F L I C K R B Y P E D R O A L A N V E R N O N ( A L A N V E R N O N ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / A L A N V E R N O N / 4 0 9 0 1 0 7 4 8 0
31. # C A S E S M C ~ @ T B 6 2 3
Now That You
Have Their
Attention â¨
(& Emails)
Start being SMUG
(Social Media Userâs Group)
P H O T O V I A W I K I M E D I A B Y ( E B O R U T TA ) â¨
H T T P : / / C O M M O N S . W I K I M E D I A . O R G / W I K I /
F I L E : G O L D M A N T E L Z I E S E L . J P G
32. # C A S E S M C ~ @ T B 6 2 3
Hang Out Together
Facilitate conversation & knowledge sharing
P H O T O V I A F L I C K R B Y F R A N C O F O L I N I ( L I V E N AT U R E ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / L I V E N AT U R E / 1 0 6 3 9 9 5 8 4 0 4# C A S E S M C ~ @ T B 6 2 3
33. # C A S E S M C ~ @ T B 6 2 3
Establish A
Common
Communication
Channel
Share information &
events via a listserv or
Facebook/G+ group
P H O T O V I A F L I C K R B Y J A C K M A R I O N ( B R A D F O R D S T 2 1 9 ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / 8 3 8 5 0 3 8 2 @ N 0 2 / 8 3 6 4 6 4 5 2 7 8
34. # C A S E S M C ~ @ T B 6 2 3
W&M SMUG
est. January 2011
# C A S E S M C ~ @ T B 6 2 3
35. # C A S E S M C ~ @ T B 6 2 3
Create A
(Virtual)
Home Base
P H O T O V I A F L I C K R B Y G I L L E S G O N T H I E R ( G I L L E S G O N T H I E R ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / G I L L E S G O N T H I E R / 2 6 1 4 4 1 4 0 7 6
http://www.wm.edu/smug
36. # C A S E S M C ~ @ T B 6 2 3
Get together for group
lunches or tweet-ups
Everyoneâs
Gotta Eat
P H O T O V I A F L I C K R B Y D AV I D ( L O N G H O R N D AV E ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / 9 9 2 5 5 6 8 5 @ N 0 0 / 1 5 2 2 2 3 8 4 1
37. # C A S E S M C ~ @ T B 6 2 3
Go Formal
Watch a webinar
Have more organized
on-campus meetings
with a featured
presenter or topic
P H O T O V I A F L I C K R B Y A L E J A N D R O M A L L E A ( J A N O M A ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / J A N O M A / 4 4 7 2 7 2 7 6 5 1
38. # C A S E S M C ~ @ T B 6 2 3
Break Down Silos
P H O T O V I A F L I C K R B Y D W I G H T S I P L E R ( P H O T O FA R M E R ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P H O T O FA R M E R / 3 2 2 6 2 8 9 7 6 7 /
39. # C A S E S M C ~ @ T B 6 2 3
Keep The
Barrier To
Entry Low
P H O T O V I A F L I C K R B Y B R I A N S N E L S O N ( E X F O R D Y ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / E X F O R D Y / 1 1 8 4 4 8 7 0 5 0 /
40. # C A S E S M C ~ @ T B 6 2 3
Be Flexible, One Size Doesnât Fit All
P H O T O V I A F L I C K R B Y L U D O V I C B E R T R O N ( L AV E R R U E ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / 2 3 9 1 2 5 7 6 @ N 0 5 / 3 5 7 1 8 0 5 3 2 1 /# C A S E S M C ~ @ T B 6 2 3
41. # C A S E S M C ~ @ T B 6 2 3
The SMUG &
Social Media
Worlds Areâ¨
Your Nuts To
Crack
P H O T O V I A F L I C K R B Y K A I S C H R E I B E R ( G E N I S TA ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / G E N I S TA / 1 2 7 0 4 8 3 4 7 /
42. # C A S E S M C ~ @ T B 6 2 3
Thank You Tiffany Broadbent Beker
@tb623 or tiffany@wm.edu
P H O T O V I A F L I C K R B Y P E T E R G T R I M M I N G ( P E T E R - T R I M M I N G ) â¨
H T T P : / / W W W. F L I C K R . C O M / P H O T O S / P E T E R - T R I M M I N G / 7 4 7 4 9 1 1 0 7 4# C A S E S M C ~ @ T B 6 2 3