You can enhance your SAP Portfolio and Project Management (PPM) installation with SAP Extended ECM (xECM) functionality by implementing Business Workspaces and Business Attachments for PPM objects. This provides you state-of-the art document management, collaboration and records management capabilities tightly integrated with SAP PPM while at the same time providing an enterprise access to this content via productivity tools like Microsoft Windows, Microsoft Office, and Microsoft SharePoint.

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SAP Extended ECM
for SAP PPM (Portfolio and Project Management)
Thomas Demmler
Director Product Management
SAP Solutions Group
September 2013

2. Summary
 You can enhance your SAP Portfolio and Project
Management (PPM) installation with SAP Extended ECM
(xECM) functionality by implementing Business
Workspaces and Business Attachments for PPM objects.
 This provides you state-of-the art document
management, collaboration and records management
capabilities tightly integrated with SAP PPM while at the
same time providing an enterprise access to this content
via productivity tools like Microsoft Windows, Microsoft
Office, and Microsoft SharePoint.
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3. Extended ECM for SAP PPM
SAP PPM Blueprint
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The purpose of a blueprint is to give you a best practice for an implementation
of SAP Extended ECM in a specific business context. The blueprint consists of
documentation and a sample implementation. You’ll find this blueprint in the
OpenText Knowledge Center (login required).

4. Extended ECM for SAP PPM
SAP PPM Blueprint
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Checklist
Project
Portfolio Item
Project PhaseDecision Point
Extended ECM provides Business Workspaces for key
business objects in portfolio and project management:
Portfolio and Project Management
Portfolio Bucket
Manage
Project Portfolio
Plan and Initiate
Projects
Execute
Project
Decide on
Projects
Portfolio Initiative
Task

5. Extended ECM for SAP PPM
SAP PPM Overview
 SAP PPM (Portfolio and Project Management) combines the following
components:
 Portfolio Management (formerly known as SAP RPM (Resource and Portfolio Management))
 Project Management (formerly known as SAP cProjects (Collaboration Projects))
 SAP PPM Portfolio Management is about doing the right things.
 It offers you the following:
 Delivers complete visibility of all current and proposed projects
 Allows you to make decisions on clear and valuable information like portfolio
value, balance, financial figures, and strategic alignment
 Provides you with decision support to understand your current projects and capabilities
 SAP PPM Project Management, on the other hand, ensures that you do things
right.
 It supports you in planning, monitoring, and managing all project activities across the entire
enterprise, for example development and consulting projects. You can utilize the capabilities of
project management, which can be integrated seamlessly with other base systems like human
resources and financial systems, to leverage the data in your underlying core systems.
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6. SAP PPM Portfolio Management
Portfolio Bucket
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The overall structure of a portfolio is reflected in the hierarchy of portfolio buckets. A Portfolio Bucket is a container for
Portfolio Items, which represent proposals, projects, or concepts, for example. You can manage your portfolio documents
easily in SAP Extended ECM (xECM) Business Workspaces on portfolio and portfolio item level.

7. SAP PPM Project Management
Project
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A project contains general data of the project and information that is valid for the whole project. Within a project, you use
phases, tasks, and checklists to manage, visualize, and monitor the progress of the project. You can manage your
project documents easily in SAP Extended ECM (xECM) Business Workspaces on each level of a project structure. .

8. Extended ECM for SAP PPM
Universal Access to Business Workspaces
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All people involved in the portfolio and project management process can easily access the content they need for doing
their job well. This might happen directly inside the SAP PPM application or outside via SAP NetWeaver Portal, via MS
Windows Explorer, via MS Outlook, via Lotus Notes, via native Web, via mobile devices, or even via MS SharePoint.

9. SAP Extended ECM
If you are interested in more information have a look at SAP Extended ECM (http://goo.gl/Len8W)
Thomas Demmler
Director Product Management
SAP Solutions Group
Email: thomas.demmler@opentext.com
Blog: http://thomasdemmler.wordpress.com/
LinkedIn: http://de.linkedin.com/in/thomasdemmler
Slideshare: http://www.slideshare.net/thomasdemmler
Twitter: http://twitter.com/thomasdemmler
Join the SAP xECM by OpenText
professionals group at LinkedIn.Feel free to contact me.