Copying or sharing information pertaining to your company indiscriminately could land you in a tight spot. See the original article here: http://www.theofficesuppliessupermarket.com/articles/doing-this-at-work-could-land-you-in-jail

1. Doing This at Work Could Land You in Jail

2. During our working day, most of us will come into
contact with an awful lot of information.
Some of it will be privileged and only for the eyes
of certain people in the organisation. Some other
may be sensitive but governed by the rules of
common sense, i.e. not to be published or spread
in any way. The problem is, most of this
information is in easily shareable format.

3. That spreadsheet of customers you have on your pen drive? Is it
encrypted? If someone got hold of it and put it in their computer,
would they be able to download all the information and use it?
The fact is, data is in ever more transportable formats,
and if it's not being transported on pen drives and
portable hard drives, it can easily be transmitted
through email and via cloud storage.

4. I'm willing to guess you have a Google Drive or
DropBox account. You maybe something similar
(there are so many of them about these days)
and it probably only costs a few dollars a month
to maintain, but are you managing it correctly?
Do you know what's on there and do you make
sure that it's not open to everyone?

5. A few weeks ago I was sent a link to a DropBox folder, I clicked on
it and it was full of very sensitive images of a new project.
Someone had shared it so that "anybody with the link" could
access it, and no password was needed to access it. Is this
secure enough?

6. There's also the problem of obsolescence. Data
very often expires after a certain amount of
time; it's the nature of an ever-moving world.
But do you keep information up to date and
more importantly, do you delete information
that is now wrong?

7. Looking after sensitive information is essential to
maintaining a healthy relationship with customers and
suppliers.
They will assume (because most won't check) that the data
you hold about them is secure. They'll also expect that you
won't be storing incorrect information and will update it if
it needs to be changed for some reason. Moreover, they'll
expect you not to be sending that data all over the place
and certainly not to competitors.

8. There is, however, a more sinister side to this. The
prosecution of people and companies for the willful
stealing of data is happening more often these days.
When a person leaves a big company, there may be a
temptation to take some of the information you
gained while you were there away with you. You've
built it up over all those years so why not? Well, it
could land you in a lot of trouble.

9. The data that you've gained is the rightful property of
the company you worked for at the time, and you are
essentially stealing it.
This data will have a value, and if you're found to have
taken it with the intention of using it for gain, you
could end up in a lot of trouble.

10. As an individual in a company, it is your duty to ensure all the
data you hold is secure.
Your company should also have policies that ensure proper
procedures for the collection, usage and eventual destruction
of this data. If it doesn't, it's worth getting them in place
quickly before it becomes a problem.

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