3. Is my org eligible?
a) Does your business
number end in
RR0001?
b) Do you have a
Letters Patent from
Industry Canada?
c) Are you incorporated
as a not-for-profit
corporation with your
province?
d) Are you a library?
You may be eligible to
get donations of…
DONATIONS PROGRAM
4. Microsoft’s donations & discounts are
now open to faith-based nonprofits &
charities, including:
GOOD NEWS: MICROSOFT DONATIONS!
5. ABOUT ME
• Community Engagement Manager
• Online community & resources about nonprofit technology
For example… the nonprofit tech self-assesment:
https://www.techsoupcanada.ca/en/community/blog/are-your-technology-priorities-in-order-take-the-tech-self-
assessment
@tierneys
@techsoupcanada
facebook.com/techsoupcanada
techsoupcanada.ca/community/blog
youtube.com/techsoupcanada
slideshare.net/techsoupcanada
6. TOOLS THAT MAKE IT EASY TO…
W O R K W I T H
O T H E R S
1. Schedule
meetings
2. Host online
meetings
3. Get feedback
on documents
E N G A G E Y O U R
S U P P O R T E R S
8. Make quick
videos
9. Email large
groups
10. Get input
S T AY S A N E &
W O R K O N T H E
G O
4. Track ideas
5. Track tasks
6. Track
expenses
7. Access your
files
anywhere
7.
8. SCHEDULE MEETINGS
Problem:
• Every time you try to schedule a meeting you have
to send 1,000 emails back and forth to find a time
that works
• More people in the meeting means more emails
and more confusion
10. DOODLE
S P E C S
Cost: free
Platforms: online
Mobile: somewhat
mobile-friendly
website
T H I N G S I T W I L L L E T
Y O U D O
• Suggest meeting
times and find out
when others are
available
• Let others see your
calendar and book
meetings with you
11. SCHEDULE MEETINGS
Other ideas:
• http://www.smashingapps.com/2011/07/14/five-simply-
effortless-tools-for-meeting-and-scheduling.html
12. HOST ONLINE MEETINGS
Problem:
• You need to meet with people who aren’t physically
close by
• Travel is expensive and time consuming
14. READYTALK
S P E C S
Cost: $47/year + $9/month
for qualified orgs
https://www.techsoupcanada.ca/
en/readytalk/product/readytal
k-web-meeting-pro-25-1-
year-subscription-
%E2%80%93-access-to-
discounted-rates-0
Platforms: Windows, Mac
Mobile: apps for iPhone and
iPad
T H I N G S I T W I L L L E T
Y O U D O
• Host online meetings
of 25 people
• Web conferencing or
audio conferencing
(1,000 free
minutes/month)
• Invitees can join via
phone or computer
headset
• Share your screen
15. HOST ONLINE MEETINGS
Other ideas:
• Skype (free, up to 10 people)
• Google+ Hangout (free, up to 10 people, includes
video calling)
• TeamViewer (free for personal use, up to 25 people)
16. GET FEEDBACK ON DOCUMENTS
Problem:
• When you have a document you want feedback on,
you email it to several people
• They respond by editing and updating the version
number, or by using Track Changes
• You have to make sure all the changes get
incorporated properly
• Discussions about the document result in long,
unwieldy email threads
18. GOOGLE DOCS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
iPhone and iPad
(Google Drive app),
mobile-friendly viewing
on all platforms
T H I N G S I T W I L L L E T
Y O U D O
• Multiple document
editors at the same
time
• Have discussions
threads in the
comments
• Go back to a
previous version at
any time
19. GET FEEDBACK ON DOCUMENTS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-3-document-collaboration
20.
21. TRACK IDEAS
Problem:
• You have all these great ideas and pieces of info
and it’s all on pieces of paper or you forget
• How to keep track of all this in an easy, organized
way?
23. EVERNOTE
S P E C S
Cost: free
(upgrade to get more space
& collaboration features)
Platforms: online,
Windows, Mac
Mobile: app available on
all platforms
T H I N G S I T W I L L L E T
Y O U D O
• Create text, picture
and audio notes
• Tag your notes to
make it easy to find
them
• Access your notes
from anywhere
24. TRACK IDEAS
Other ideas:
• Mind mapping is great if you are a visual person
• http://spyrestudios.com/15-great-mindmapping-tools-and-
apps/
25. TRACK TASKS
Problem:
• You have so many tasks to do that you forget about
some of them and they slip through the cracks
• You aren’t sure what your team is working on
• You’re working with an outside consultant and
aren’t sure what they are working on
27. ASANA
S P E C S
Cost: free for < 30
people
Platforms: online
Mobile: app for
Android and
iPhone
T H I N G S I T W I L L L E T
Y O U D O
• Assign tasks to
yourself and others
on multiple projects
• Get notified when
someone
completes or
comments on a
task
29. TRACK EXPENSES
Problem:
• Tracking and categorizing all your expenses is
tedious and time-consuming
• You don’t have an easy way to find out where
you’re spending your money and how far along you
are with your budget, without talking to your
accountant
• You track your expenses in a spreadsheet, which
works but is unwieldy
31. MINT.COM
S P E C S
Cost: free
Platforms: online
Mobile: app for
Android, iPhone
and iPad
T H I N G S I T W I L L L E T
Y O U D O
• Connect to your
credit card to pull in
your transactions
• Categorize your
expenses
• View graphs of
your spending over
time
32. TRACK EXPENSES
Other ideas:
• http://www.computerworld.com/s/article/9231406/10_smartph
one_apps_that_can_help_track_your_expenses
33. ACCESS YOUR FILES ANYWHERE
Problem:
• Your work files are stored on your work computer or
server
• To work at home, you bring your laptop home, put your
files on a USB drive or email files to yourself
• This makes it easy to get confused about the versions
of files
• It’s also not secure – for example, what happens if you
lose your USB stick or your personal email gets
hacked?
35. DROPBOX
S P E C S
Cost: 2GB free
(upgrade for more space)
Platforms: online,
Windows, Mac, Linux
Mobile: app for Android,
iPhone, iPad,
Blackberry
T H I N G S I T W I L L L E T
Y O U D O
• Automatically sync
files in the
“Dropbox” folder to
anywhere you have
Dropbox installed,
and online
• Share folders with
others
36. ACCESS YOUR FILES ANYWHERE
Other ideas:
• SkyDrive, Google Drive, iCloud, Box.net
http://www.techradar.com/news/internet/best-cloud-storage-
dropbox-vs-skydrive-vs-google-drive-vs-icloud-1120024
• If all you want to do is email large files, You Send It is a good
(free) option
37.
38. MAKE QUICK VIDEOS
Problem:
• You have some great pictures from your program or
an event
• You want to put them together into a short video,
but you don’t have any video editing programs, or
any experience
40. ANIMOTO
S P E C S
Cost: free
($3/month for longer videos
& more features)
Platforms: online
Mobile: app for
iPhone and Android
T H I N G S I T W I L L L E T
Y O U D O
• Create short videos
that combine
photos and text
• Choose music &
style for your video
41. MAKE QUICK VIDEOS
Other ideas:
• http://www.techsoupcanada.ca/en/learning_centre/articles/a_f
ew_good_tools_video_editing
42. EMAIL LARGE GROUPS
Problem:
• You want to send out a newsletter, or let your
supporters know about a big announcement
• If you send the email in Outlook, you can only send
to so many people at a time
• Also, you risk getting blacklisted as a spammer
• Also, you have no idea whether anyone actually
read your email
44. MAILCHIMP
S P E C S
Cost: free for < 2,000
subscribers
(above that, 15% discount for
nonprofits)
Platforms: online
Mobile: app available
for iPhone and
Android
T H I N G S I T W I L L L E T
Y O U D O
• Allow supporters to
subscribe online
• Create & send
professional-looking
emails
• Find out how many
people opened &
clicked on your email
45. EMAIL LARGE GROUPS
Other ideas:
• http://www.techsoupcanada.ca/en/community/blog/jane-vs-
tierney/challenge-1-newsletters
46. GET INPUT
Problem:
• Getting input or information from others – whether
inside or outside your organization – can be a
manual process
• E.g. maybe you ask people to email you feedback
on a question – now you have a bunch of
responses scattered across your emails
48. GOOGLE FORMS
S P E C S
Cost: free
(paid if using Google Apps for
Business)
Platforms: online
Mobile: app for Android,
mobile-friendly
T H I N G S I T W I L L L E T
Y O U D O
• Quickly create a form
with different types of
questions
• Submissions are
automatically added to
a Google Spreadsheet
• Embed your form on a
website
49. GET INPUT
Other ideas:
• Survey tools e.g. Survey Monkey
• http://www.techsoupcanada.ca/en/learning_centre/articles/onli
ne_survey_tools
• Polling tools e.g. Poll Daddy
• http://www.platformation.ca/polling-and-voting.html
Hinweis der Redaktion
Getting to know audience:-size of organization?-have you personally been involved in a website redesign before?-do you own a tablet or smartphone?Note: we’re assuming you know something about redesigning websites in general. All that stuff still applies. We’ll be focusing on the mobile aspects today.
We could talk about the functional areas of your organization – HR, finance, etc – and how you can use software to help. But that’s not our goal for today. Today we’re going to talk about tools to help YOU be productive.Note that these are tools for you to use INDIVIDUALLY. They aren’t meant to scale to your organization.All of the tools I will mention are free or heavily discounted for nonprofits.
I will show GoToMeeting because it is a straightforward and stable product, it works well with both phone and computer headset, and doesn’t require the people in your meeting to have the software either.
Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
Emphasize that you can use this as a step in the process, it doesn’t have to be your whole system. Once you’ve got the feedback, you can download and put the finishing touches on your Word document. Also by letting your staff edit Anonymously, you can avoid having everyone needing Gmail addresses.
Resources:http://conviosummit2011.com/?wpfb_dl=480 (make sure this is the right link, it is a report)