1. Manuscriptedit
Scientific Publication:
The importance of editing &
proofreading
www.manuscriptedit.com
www.manuscriptedit.com

2. Objective
 To show how editing & proofreading can help achieve better
language quality to make the manuscript consistent, logical
and meaningful and thus improve its communication &
readability.
This is an example text. Go ahead and replace
it
 To show how editing & proofreading can help achieve better
language quality to make the manuscript consistent, logical
and meaningful and thus improve its communication &
readability.
 To present opinions and suggestions to help you assess and
improve the quality of your manuscript.
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3. PUBLISHING A SCIENTIFIC PAPER
PUBLISHING A SCIENTIFIC PAPER
HOW
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INTRODUCTION
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Figures
Tables : which data Pie chart ?
to put in tables ?
Line graph?
RESULTS & Points ?
DISCUSSION Bar charts ?
References?
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4. MANUSCRIPTEDIT.COM
“Scientists are
rated by what
they finish, not
by what they
attempt”

5. WHY WRITE & PUBLISH RESEARCH
PAPERS?
 Ideally –
 to share research findings and discoveries with the
hope of advancing knowledge.
 Practically –
 to get funding
 to get promotion
 to get a job
 to retain a job!

6. Scientific Publication is a Team Effort
Journal
Authors Reviewer
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7. Publication Process: From Author to Journal
START
Completion of research
Preparation of manuscript
Submission of manuscript
Assignment and review
Decision
Rejection Revision
Resubmission
Re-review
Acceptance
Rejection
Publication

8. Major reasons for rejection
 Confirmatory (not novel)
 Poor experimental design
- Poor controls
- Hypothesis not adequately tested
 Inappropriate for journal
 Poorly written (Improper ENGLISH)
 Other factors

9. Ten characteristics of a dull paper
1. Avoid Focus
2. Avoid originality and personality
3. Make the article really really long
4. Do not indicate any potential implications
5. Leave out illustrations (…too much effort to draw a sensible
drawing)
6. Omit necessary steps of reasoning
7. Use abbreviations and technical terms that only specialists in the
field can understand
8. Make it sound too serious with no significant discussion
9. Focus only on statistics
10. Support every statement with a reference
Sand-Jenson in Oikos 2007, 116 723 (C&E News Sept 10, 2007)

10. Author Responsibilities
Preparation and Submission of Manuscripts:
General Rules:
 Ensure that the work is new and original research
 Ensure that all the authors listed on the manuscript are
aware of submission and agree with content and support
submission
 Authors agree that the manuscript can be examined by
anonymous reviewers.
 Obtain copyright permission if figures, tables from other
publications need to be reproduced
 Include proper affiliation

11. To do even better ….
 The authors should make every effort to make a good
presentation with proper usage of English grammar.
 “English is not my Native Language” is not a valid
justification for reviewer who cannot comprehend.
 Reviewers do not wish to review papers that are not
readable. Badly written papers are often recommended
as “REJECT” by the Reviewers
 Some Publication office helps to edit the language for
accepted manuscripts, but this only happens if the
English is good enough to be reviewed.

12. Role of Editing in Enhancing Language Quality
Example
Nature and the Nature research journals copyedit
(subedit) scientific research papers to
 Ensure that the journal reads in correct English
 Enhance the reader’s perception of the journal
Attention to language quality will impact target audience—
more people will read it, cite it, it will receive more media coverage,
and so on.
SOURCE: www.nature.com/nature/authors/get_published/index.html

13. Attributes of Good Writing
 Structure and flow of writing
 Style of writing / ease of reading
 Support and evidence for points being
made /thought and argument
 Relevance to the purpose of the writing
 Language, style, clarity, formatting
 Editing and proofing
 Proper referencing and bibliography

14. Grammar and spelling
Grammar and spelling add to the image of a document
Errors in grammar and spelling suggest carelessness, or
lack of professionalism
Grammatical errors can cause confusion and slow the
reader down
Grammatical and spelling errors can (subconsciously)
cause the reader to turn against you

15. CLARITY -Example
Less Correct
Less Correct More correct
More correct
We have analyzed this
We have analyzed this This process conforms to
This process conforms to
process exhaustively and
process exhaustively and public procurement
public procurement
found, at the end of our
found, at the end of our
investigations, that the public
Competitive
legislation.
legislation.
investigations, that the public
procurement procedure
procurement procedure price
involved with regard to the
involved with regard to the
efforts at procurement in this
efforts at procurement in this
case are in line with current
case are in line with current
legislative requirements.
legislative requirements.

16. EDITING & PROOFREADING
Editing
Editing Proofreading
Proofreading
• Structure
• Structure
• Logic
• Logic • Spelling
• Spelling
• Flow
• Flow • Grammar
• Grammar
• Look: formatting
• Look: formatting • Mistakes
• Mistakes
• Style: jargon; familiar;
• Style: jargon; familiar; • Repetition
• Repetition
formal; professional?
formal; professional? • Final checks
• Final checks
• Necessity
• Necessity – Revision control
– Revision control
• Inclusion/exclusion
• Inclusion/exclusion – Overall presentation
– Overall presentation
• Hierarchy
• Hierarchy – Objectives achieved?
– Objectives achieved?
• Sequential
• Sequential – Any guidelines?
– Any guidelines?
• Language
• Language – Distribution
– Distribution
• Numbering
• Numbering

17. Impact of Editing on Language Quality
Author submits an unedited
Author submits an unedited Journal finds language Author gets manuscript edited
Author gets manuscript edited Example
manuscript to aajournal
manuscript to journal & resubmits it to the journal
& resubmits it to the journal
weak and suggests
professional editing
A. Unedited manuscript
A. Unedited manuscript B. Professionally edited
B. Professionally edited
In this paper, an online tool
In this paper, an online tool manuscript
manuscript
wear estimation method,
wear estimation method, In this paper, an online method,
In this paper, an online method,
based on feed motor
based on feed motor based on the feed motor current
based on the feed motor current
current signals is signals, has been proposed for
signals, has been proposed for Output
Output
current signals is
proposed. A special tool wear estimation during
tool wear estimation during has
has
proposed. A special
attention has been done
attention has been done machining. AAspecial attention
machining. special attention
has been given on monitoring Correct
Correct
on effect of work piece
on effect of work piece has been given on monitoring
clamping method on the effect of work piece
the effect of work piece grammar
grammar
clamping method on
measured current
measured current clamping method on current
clamping method on current
signals. ItIthas been shown that Formal
Formal
signals and it has shown
signals and it has shown signals. has been shown that
that the signals vary by the current signals vary as aa
the current signals vary as tone
tone
that the signals vary by
respecting to distance of
respecting to distance of function of the distance of
function of the distance of
cutting force from cutting force from clamping
cutting force from clamping Good
Good
cutting force from
clamping points. points.
points. readability
readability
clamping points.

18. Impact of Editing on Language Quality
Example
Sentence is more
C. Published after proofreading D. Published after editing
concise
In this work the possibility of obtaining The possibility of obtaining rectilinear
a rectilinear motion of bodies partially motion of bodies without the use of
or totally submerged without using propellers, when partially or totally
propellers is evaluated. submerged, is evaluated .
Better word
In this study, we investigate the choice In this stureport a new technique for
possibility of measuring phosphate measuring phosphate groups in
groups in phostides by using a phospides uurier transform infrared
microscopic Fourier transform infrared spectrometer (FTIR), and assess
spectrometer (FT-IR) and assess whether this technique is easier and
whether this technique is easier and faster than using established methods
faster than
using established methods.
No proofreading errors Technical No proofreading errors
Readability is low
oversight
corrected Improved readability

19. Impact of Editing on Language Quality
Good editing ensures Good editing depends on
Correct English (1) Skills and expertise of the professional
 No grammar and
punctuation errors editor (which depends on the author’s
 No spelling errors ability to select a good editor)
 No word/phrase
choice errors
(2) The process and tools the editor uses to
Better Readability ensure that there are no oversights and the
 Native English correct style is followed
 Crisp, formal tone
and consistent style
 Elimination of (3) Quality of the original manuscript
ambiguity (which depends on the author/translator’s
or poor logic
English skills)

20. A Suggested Approach before sending to
journals
What to do How to do it
1. Refer to author instructions/guidelines of reputed
sure you have followed all the requirements
Step1 of the journal about electronic submission journals.
etc 2. Get it edited by your colleagues or avail the
services of an editing professional.
3. Create a template for manuscript submission.
Make sure to get your manuscript edited by
professional editors . Listen to what they 1. Make a judicious selection of professional
Step 2 say, especially if same criticism comes up editors.
several 2. Keep a ready list of these editors in your
times. website.
3. Ask for a sample editing .
Review the edited manuscript and check it
for consistency in language quality, style,
Step 3 tone, and format. 1. Build an in-house review team, or
2. Collaborate with professional editors
Ensure that the editing is made contextually,
i.e. the meaning of the sentences do not get
changed after editing.

21. Summary
 Editing enhances the quality of a manuscript by correcting
errors in English and improving readability.
 Improperly written manuscript is often neglected by the
reviewers.
 Availing the services of professional editors and proofreaders
will help in greatly improving the quality of communication and
producing an error free professional manuscript written in clear
and concise English .

22. To avail
services
www.manuscriptedit.com

23. THANK YOU