1. This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:
Technical Assistance on Strengthening the
capacity of institutions to manage and
implement the Operational Programmes
Presentation on Component III (Aid Coordination)
Skopje, 30 June 2011

2. Project Objective
“To provide technical assistance to the
respective Operating Structures and
beneficiaries of EU financed projects in order
to further strengthen their capacities on the
effective and efficient management of EU
financed programmes/projects”
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

3. Project Synopsis
The project consists of targeted support to
Beneficiary (SEA) through formal trainings, on the job
support/coaching and other forms of transfer of know
how to deliver three main components:
– Component 1 – Training in Monitoring & Evaluation
– Component 2 – Support on Monitoring & Evaluation
– Component 3 – Donor Coordination
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

4. Issues (Component III)
• Coordination (at sector/programme level)
• Strategic priorities (results and activities), ownership
• Link between sector strategy, policy and resources
• Systematic monitoring of sector/programme
performance
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

5. Symptoms
• Policy dialogue
• Capacity for quality analysis and programming
• Absorption capacity of national systems
• Fragmentation, Overlaps
• Transaction cost
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

6. Activities (Component III)
• Improve donor coordination
• Assist the sector coordination framework
• Review sector policies and strategies
• Review linkages between sector strategies and
budget
• Facilitate development of action plans
• Draft guidelines for performance assessment
framework
• Establish platform for reviewing sector performance
• Deliver trainings on PBA and PAF
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

7. Results Donor Coordination
• Methodology for measuring progress against
selected Paris Declaration indicators
• Two annual surveys (using the methodology agreed)
including recommendations developed
• Two panel discussions carried on the results of the
survey
• Summary results from the survey and discussions
posted on the SEA website
• As a result of the survey and recommendations -
strengthened ownership, alignment, harmonization,
managing for results and mutual accountability
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

8. Results Sector Coordination
• Assessment of the capacity of the sector coordination
framework
• Recommendations for improving the performance of
the sector coordination framework
• Training and awareness needs identified
• Enhanced sector coordination framework is in place
capacitated to effectively advance the PBA process
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

9. Results Sector Policies
• Assessment framework for developing and regularly
reviewing sector strategies and policies
• Assessment reports for at least two sector strategies
• Recommendations for linking the PBAs to the
formulation of the MIPD and the preparation of IPA
programmes
• Strengthened link between emerging sector
programmes and IPA programming
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

10. Results Budgeting/Finance
• Review report on the linkages between sector
programming and budgeting
• Guidelines and templates for Programme Working
Groups (or other groups in charge of negotiating the
sector programme budgets)
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

11. Results PAF
• Guidelines for preparation of Performance
Assessment Framework (PAF)
• Enhanced monitoring and evaluation procedures for
PBA
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

12. Results Monitoring
• Established Monitoring Body for PBA (Mandate and
Rules of Procedure)
• Prepared Manual for Monitoring and Evaluation of the
PBA
• Enhanced monitoring and evaluation framework for
PBA
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

13. Results Training
• Training Plan and Training Curricula
• Three training events for approximately 75
participants
• Enhanced capacity of the Programme Working
Groups to plan and implement PBA
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

14. 3 Step (Re-)launch Scenario
• Call meeting of Senior Government – Donor
Coordination Group (SGDCG)
• Call and facilitate PWG (focal point and full) meetings
• Roll out programme sector/approach
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

15. Step 1: SGDCG Meeting
• Discuss vision (IPA, other funding)
• Agree pilot sector(s)
• Agree role and capacity of SEA
• Allocate staff, relieve of other duties, identify needs
for external support
• Agree basic guidelines for the work of PWGs
• Set benchmarks/targets for pilot PWG(s)
• Agree meeting calendar
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

16. Step 2: PWG/FC Meetings
• Brief on conclusions/joint meeting with SGDCG
• Assess group capacity/needs
• Organise training/awareness raising
• Set programme/sector goals
• Develop PAF guidelines
• Define programme/sector indicators
• Agree programme activities
• Identify resource requirements/funding sources
• Negotiate/capture commitments
• Agree monitoring arrangements
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority:

17. Step 3: Roll Out
• Review PWG setup/new groups/membership
• Codify experience (guidelines, case studies, FAQs)
• Organise inter-group events/learning
exchanges/communication channels
• Capture experience and feed back into groups
This project is funded by the European Union
Implementing partners: Beneficiary:Contracting Authority: