The document provides an introduction to email archiving for end users. It discusses why organizations implement email archiving, including enabling high performance messaging, improving search capabilities, better protecting historical messages, lowering archival costs, and standardizing retention policies. It describes how archiving works, moving older emails to archives while leaving stubs behind in users' inboxes. It outlines best practices for searching, browsing, and retrieving emails from archives as well as limitations of working with archived emails.

1. Email Archiving A Quick Introduction for End Users Information Systems – 2008 April rev 2 (2008 June)

2. Contents Email Archiving

4. Why? BEFORE AFTER Messaging System New – Active Mail Old – Inactive Mail All Messages Active Messages (in core mail) Passive Messages (in archive mail)

7. Best Practice www.slideshare.net – search for Inbox Zero Email (your friend, not your master)

8. Concepts Lingo What’s a … It’s a … Stub Message which has been archived with a portion left back for reference. It eventually disappears. Zantaz EAS That’s the name of the archiving software company and product (Enterprise Archive Solution) . You’ll see it on form banners, help screens, etc. Archive Hey, we covered that in concepts – go back. Archive Policy Our rules and guidelines which dictate what is archived. Established by me (the self-appointed King of Bits)

11. Using Archives This Outlook (archive toolbar) button, invokes the Archive Browser (EAS Web Access) Archive Browser

13. Using Archives This Outlook (archive toolbar) button, invokes Archive Search Archive Search

16. Using Archives Instruction - Help What Where / How City maintained Instruction / Help documentation; policy, FAQs, http://wiki/twiki/bin/view/TechNet/EmailArchive Or, in browser, type “ Wiki ”, followed by “ TechNet” link , see “ Archive” in menu Archiving software help (from vendor); how to search, navigate through records, etc. Note that all features not implemented as described. This icon in archive tool bar EAS for Exchange Outlook 2003 User Guide; how to. Note that all features not implemented as described. See link from TechNet

17. That’s all – Thanks!