1. SLARS Due
Friday, February 27th
Operational
Budgets Due
Friday, March 16th
Cookie Fest
Friday March 16th
1-5pm
Facilitating
Effective Meetings
Week 1
Spring Quarter
2. Page 2
Our ScrapBook is Hungry,
please feed it your Scraps!
Be sure to save your posters, flyers, handbills,
and any newspaper articles from your group’s
events for the Student Activities scrapbook.
Now is a good time to gather materials from the
past quarter’s events and hand them in to the
front desk. Do what’s easiest for you — you
can also hand in a copy of your flyer or poster
at the time of your event.
Coordinator’s Workshop Series:
Facilitating Effective Meetings
Week 1, exact time TBA
Come learn how to run a smooth and effective
meeting! We'll cover basic facilitation techniques,
teach you how to build and manage an agenda, and
discuss tips for dealing with difficult behaviors. We
are still polling on doodle.com to find the best time
that works for you. If you are interested, Let us hear
from you!
http://www.doodle.com/ihbpmzaax6qvqibg
3. Page 3
ROCK STAR ADVISORS
Yes that’s right. A little slice of fame right here in
the CAB 320. Andy, Mary and Greg were named
among the most influential staff from the recent
2007 alumni survey! Stop by and give them a
High-5!!
Read the details from the report below:
The undergraduate Class of 2007 was surveyed in 2008, one-
year after graduation. One question on the Alumni Survey
asked, “Were there particular individuals (e.g. faculty or
staff members), or services that made a special contribution
or genuine difference to your education or personal growth
at Evergreen?” Of the 1055 graduates, 351 responded to the
survey, so responses represent one-third of the class! 290
different individuals were named, representing 65 different
offices/units of the College. Institutional Research and
Assessment tallied up the results and issued awards to the
most frequently named individuals in several categories on
February 24th. Three Student Activities staff members
received awards. Andy Corn and Greg Porter tied for
most frequently mentioned male staff member. Mary
Craven tied with Jean Eberhardt (of Academic Advising)
for most frequently named female staff member. The
Student Activities staff members were described by alumni
as amazing, knowledgeable, dedicated student advocates,
who are in touch with student experience.
4. Page 4
It’s time to work on 2009-2010 Budgets!
Now is the time of year to plan your group’s
Operational Budget for next year! The S and A Board
will help guide you through this process, which many of
you may be doing for the first time. Below is the “big
picture” time line. The important first step is to attend
one of the Operational Budget Workshop sessions that
are happening between February 23rd-March 13th.
Preferably next year’s coordinator will attend this
workshop, but if your group hasn’t lined up a new
coordinator, then the current coordinator should attend.
(See page 6 for a complete schedule of workshops).
Timeline for the 2009-2010 Operational
Budgeting Process
February 18– March 16 Budget Request Forms
Available
February 23 Presentation Sign Up
Begins
MARCH 16 Budget Proposal Deadline
April 1 Budget Presentations
Begin
Week 5—Spring Quarter Operational Budget
Deliberations
Week 6-Spring Quarter Appeals Hearings
May 15 Final Budget
Recommendations
forwarded for
administrative review
June 15 Presentation to the Board
of Trustees
5. Page 5
Basic Steps in the Budget Process
(1) sign up for a budget workshop at the S&A
cubicle;
(2) attend the workshop, get questions
answered, learn what to ask money for
and what can wait for a Special Initiative
Request;
(3) prepare your budget;
(4) get it signed by your advisor; and
(5) turn it in before March16 at 5:00 pm—
NO EXCEPTIONS
(6) turn in your budget to the front desk and
sign-up for a presentation time (the front
desk has a binder with sign-up times)
_______________________________
Any questions about this process? You have
lots of people willing to help you out!
• Stop in and see your
Advisor
• Email the S+A Board:
saboard@evergreen.edu
• As always, your friendly Outreach
Coordinator is happy to answer any unmet
questions or direct you to the best resource:
stuact1@evergreen.edu
6. Page 6
Operational Budget Workshop Schedule
Planning for 2009-2010 Academic Year
All Workshops held in Winter Quarter 2008
Not necessary to RSVP—Just show up!
Day of Dates and Times
Week Meet at the S+A Board Office (CAB 320)
March 2nd March 9th
Monday February
23rd 12-1pm 12-1pm
12-1pm
March 2nd March 9th
Monday February
23rd 2-3pm 2-3pm
2-3pm
March 3rd March 10th
Tuesday February
24th 4-5pm 4-5pm
4-5pm
March 4th March 11th
Wednesday February
25th 2-3pm 2-3pm
2-3pm
March 4th March 11th
Wednesday February
25th 5-6pm 5-6pm
5-6pm
March 5th March 12th
Thursday February
26th 11am-12pm 11am-12pm
11am-12pm
March 5th March 12th
Thursday February
26th 12-1pm 12-1pm
12-1pm
March 6th March 13th
Friday February
27th 3-4pm 3-4pm
3-4pm
7. Page 7
EVENT EVALUATIONS
In preparing for next year’s budget, you may
find it helpful to reference the Event
Evaluations you’ve turned in for this year.
Event Evals are a record for alls sorts of
statistics including:
Number of attendees; amount of money spent
on speakers, advertising, and equipment; and
an assessment of the success of the event.
This can be very helpful information when
drafting up budget proposals for next year.
Want to see you groups Event Evals? Contact
Sarah, Outreach Coordinator—You can access
up to the past 3 years of Event Evaluations or
your group. stuact1@evergreen.edu or just
stop on by in workspace #1!
_____________________________________
Up and Coming:
Advertising and Marketing Strategies
Coordinator’s Workshop!
Look for this workshop during the 3rd week of
Spring Quarter. Exact date and time to be
determined in Week 1, so if you are interested,
be sure to look for the link to doodle.com
where we’ll be hearing from you about what
times work best! This event will cover in depth
details to tapping deeper into the resources for
advertising and marketing your events.
Workshop facilitated by Student Activities
8. MONDAY, MARCH 16
OPERATIONAL
BUDGETS
DUE BEFORE
5PM
(bring it in, and get a cookie)
Or just come to…
COOKIE-FEST
MONDAY, MARCH 16
CAB 320
SWEET TREATS FROM
8ARMS COMMUNITY BAKERY
PLUS TEA AND COFFEE
1PM-5PM
