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The EPO document collection: A technical treasure chest Georg Schiwy Directorate Information Acquisition 06 June 2008
Patents are granted on objective grounds ,[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  Patents and documentation Inventive Step / Novelty criteria Based on the "State of the Art"
Documentation at EPO - Blessing or Curse ? > 371 million records in 117 databases > 78.8 million Patent and NPL facsimile > 66 million unique Patent documents > 57 million Patent abstracts > 21.7 million full text Patent documents > 3,5 million full text NPL documents > 6,000 NPL titles and growing daily.... The EPO document collection  Patents and documentation
Patent acquisition approach Bibliographic data:   extended bibliographic data Full text:   searchable full text, one patent document in an official language Title:   searchable Drawing Abstract:   - original language - English language Image:   facsimile The EPO document collection  Documentation overview
Managing and maintaining our data
Patent data quality requirements "Global Patent Data Coverage" On Internet at the following address:  http://www.epo.org/gpdc The EPO document collection  Managing and maintaining our data Data  Quality Timeliness Correctness Completeness
The  Quality  of our data ,[object Object],[object Object],[object Object],[object Object],The EPO document collection  Managing and maintaining our data Create and maintain a World Wide Patent database serving our users.
EPO Non-Patent Literature (NPL) Resources Databases of   Secondary publishers INSPEC,COMPDX,BIOSIS, MEDLINE,IHS... The EPO document collection  Managing and maintaining our data Standards Books, Thesis, Technical reports, Monographs Journals Conference Proceedings Company Disclosures Encyclopaedias, Dictionaries
Classification at the EPO   
Why do we need a classification system? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  Classification
Patent Classification C12N15/82 A Further divided in 30 fields in ECLA C C12 C12N C12N15 71 000 subgroups (IPC)   8 Sections (A…H) Class Subclass Main group The EPO document collection  Classification
Patent classification - Example The EPO document collection  Classification Parking space problem:
Classification Systems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  Classification
The Patent Granting Workbench: Tools at the EPO 
Access and Tools: The Patent Granting Workbench Yesterday The EPO document collection  The patent granting workbench
Access and Tools: The Patent Granting Workbench Today: SEA The EPO document collection  The patent granting workbench
Access and Tools: The Patent Granting Workbench Today: Chemical formulas The EPO document collection  The patent granting workbench
Sequence data capture Access and Tools: The Patent Granting Workbench Today: Sequence data capture The EPO document collection  The patent granting workbench
Access and Tools: The Patent Granting Workbench Early OCR Input Output New scanned applications Structured text XML / PDF EPOQUE Machine translation Today: Early OCR Pre- classification Examination The EPO document collection  The patent granting workbench OCR Conversion Quality Control Storage
Access and Tools: The Patent Granting Workbench Today: Machine Translation German - English - French - Spanish The EPO document collection  The patent granting workbench
Access and Tools: The Patent Granting Workbench ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Future ? The EPO document collection  The patent granting workbench
Added value: "intelligent" patent document collection Bibliographic data Original abstract  Facsimile Images Full Text Original title  Classification Abstract EN Title EN Citations Sequences Numerical Values extraction Machine Translation  Text summariser Chemical formulae Flow Chart searches targeted routing The EPO document collection  The patent granting workbench
The Paperless Project
How to get from A to B? The EPO document collection  The Paperless project A B
Objectives ,[object Object],[object Object],[object Object],The EPO document collection  The Paperless project
History - Paper groups ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  The Paperless project
The challenges ,[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  The Paperless project
Scanning problems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The EPO document collection  The Paperless project
Project progress: 22 million documents in 6 years The EPO document collection  The Paperless project
Status - Individual scanned documents The EPO document collection  The Paperless project
Status: Main project finished End of 2007 ,[object Object],[object Object],[object Object],The EPO document collection  The Paperless project
[object Object],[object Object],[object Object],[object Object],[object Object],The Procedure - Knowing the gaps The EPO document collection  The Paperless project
Corrections - Example: GB The EPO document collection  The Paperless project should be  GB191222653
[object Object],[object Object],[object Object],[object Object],[object Object],Summary The EPO document collection  The Paperless project
"The EPO is promoting a knowledge-based society in Europe as one of the world’s leading providers of technical information." Thank you for your attention! Any questions? Georg Schiwy Information Acquisition [email_address]

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The EPO document collection: A technical treasure chest

  • 1. The EPO document collection: A technical treasure chest Georg Schiwy Directorate Information Acquisition 06 June 2008
  • 2.
  • 3. Documentation at EPO - Blessing or Curse ? > 371 million records in 117 databases > 78.8 million Patent and NPL facsimile > 66 million unique Patent documents > 57 million Patent abstracts > 21.7 million full text Patent documents > 3,5 million full text NPL documents > 6,000 NPL titles and growing daily.... The EPO document collection  Patents and documentation
  • 4. Patent acquisition approach Bibliographic data: extended bibliographic data Full text: searchable full text, one patent document in an official language Title: searchable Drawing Abstract: - original language - English language Image: facsimile The EPO document collection  Documentation overview
  • 6. Patent data quality requirements "Global Patent Data Coverage" On Internet at the following address: http://www.epo.org/gpdc The EPO document collection  Managing and maintaining our data Data Quality Timeliness Correctness Completeness
  • 7.
  • 8. EPO Non-Patent Literature (NPL) Resources Databases of Secondary publishers INSPEC,COMPDX,BIOSIS, MEDLINE,IHS... The EPO document collection  Managing and maintaining our data Standards Books, Thesis, Technical reports, Monographs Journals Conference Proceedings Company Disclosures Encyclopaedias, Dictionaries
  • 10.
  • 11. Patent Classification C12N15/82 A Further divided in 30 fields in ECLA C C12 C12N C12N15 71 000 subgroups (IPC) 8 Sections (A…H) Class Subclass Main group The EPO document collection  Classification
  • 12. Patent classification - Example The EPO document collection  Classification Parking space problem:
  • 13.
  • 14. The Patent Granting Workbench: Tools at the EPO 
  • 15. Access and Tools: The Patent Granting Workbench Yesterday The EPO document collection  The patent granting workbench
  • 16. Access and Tools: The Patent Granting Workbench Today: SEA The EPO document collection  The patent granting workbench
  • 17. Access and Tools: The Patent Granting Workbench Today: Chemical formulas The EPO document collection  The patent granting workbench
  • 18. Sequence data capture Access and Tools: The Patent Granting Workbench Today: Sequence data capture The EPO document collection  The patent granting workbench
  • 19. Access and Tools: The Patent Granting Workbench Early OCR Input Output New scanned applications Structured text XML / PDF EPOQUE Machine translation Today: Early OCR Pre- classification Examination The EPO document collection  The patent granting workbench OCR Conversion Quality Control Storage
  • 20. Access and Tools: The Patent Granting Workbench Today: Machine Translation German - English - French - Spanish The EPO document collection  The patent granting workbench
  • 21.
  • 22. Added value: "intelligent" patent document collection Bibliographic data Original abstract Facsimile Images Full Text Original title Classification Abstract EN Title EN Citations Sequences Numerical Values extraction Machine Translation Text summariser Chemical formulae Flow Chart searches targeted routing The EPO document collection  The patent granting workbench
  • 24. How to get from A to B? The EPO document collection  The Paperless project A B
  • 25.
  • 26.
  • 27.
  • 28.
  • 29. Project progress: 22 million documents in 6 years The EPO document collection  The Paperless project
  • 30. Status - Individual scanned documents The EPO document collection  The Paperless project
  • 31.
  • 32.
  • 33. Corrections - Example: GB The EPO document collection  The Paperless project should be GB191222653
  • 34.
  • 35. "The EPO is promoting a knowledge-based society in Europe as one of the world’s leading providers of technical information." Thank you for your attention! Any questions? Georg Schiwy Information Acquisition [email_address]