Walkthrough of selected Lotus Notes & Domino features upto and including the current version - 8.5.2. PDF available via my Connections Files here: http://preview.tinyurl.com/657zwyd

1. Notes & Domino 8.5.2
– All features great and small
Steve Cogan
IBM Collaboration Solutions

2. Introducing me…

3. Gartner on the future of e-mail
Analyst Matt Cain's
presentation on e-mail at
Gartner's 2009 Portal and
Collaboration conference

4. Why Notes as a collaboration console?
 To find the latest slides and topics for today I looked up...

5. My Files (& more) are easily accessible
 Directly from the familiar Notes8 sidebar
http://preview.tinyurl.com/6jce9xk

6. Drag & drop makes it all so easy - .eml
 Create .eml email messages
http://www.notesiscool.com/drag-a-message-into-an-eml-file/

7. Drag & drop makes it all so easy - calendaring
 Quickly create a meeting invite to avoid reply-to-all emails
 Take an email and drag it into your free time in the Day-At-A-Glance
sidebar panel

8. Drag & drop makes it all so easy - Feeds
 Notes8.x offers a feed-reader in the sidebar
 Take updates from internal/external sources
 Local Notes database, so can be taken off-line
 Great example is the
education feed from Lotus
 http://twitter.com/statuses/user_timeline/18905392.rss
 Feeds can be pre-populated for users
http://preview.tinyurl.com/5to3867

9. Calendar subscriptions
 Subscribe to a set of calendars and display them on your own calendar
• Another person’s Notes calendar
• TeamRoom calendar
• An application’s calendar
• Google calendar
• iCalendar feed
• To-do dates from Activities
http://www.notesiscool.com/calendar-overlays/

10. Calendar subscriptions - example
Track
Activities
To-do’s
Entries from
a teamroom
calendar
Learn what
colleagues
are doing

11. Add private and public iCalendar feeds to your
Notes calendar
In Notes 8.5.2, when you add an iCal feed, you can make it "private, that is, one that
requires a login and a password.
Choose iCalendar feed
Click to choose a
private iCalendar
feed
Choose to add a calendar
http://preview.tinyurl.com/6anubx2

12. 'Ghosted' calendar entries in Lotus Notes 8
https://www.ibm.com/developerworks/lotus/library/notes8-ghosting/

13. So simple to set-up
 Select "Display new (unprocessed) notices" in the Preferences dialog box

14. Since ND8 mail - means iNotes or Notes client
... From the same template
 Regardless of whether it's Full, Lite or Ultra-Lite *
* the following screenshots show LotusLive Notes Web as an example of branding customisation – the underlying technology is browser access
to a Notes mail file – aka iNotes – (see hyperlinked words for links to documentation on LL Notes Web & iNotes)

15. Since ND8 mail - means iNotes or Notes client
... From the same template
 Regardless of whether it's Full, Lite or Ultra-Lite

16. Since ND8 mail - means iNotes or Notes client
... From the same template
 Regardless of whether it's Full, Lite or Ultra-Lite

17. Replication and sync are now multi-threaded to
improve throughput and timeliness
http://preview.tinyurl.com/6lbv3hp

18. Speaking of replication – had you heard of
Managed Replicas?
 Combines benefits of local mail replicas with lack of user intervention
 User doesn't need to understand about replicas
 Win-win as user sees better performance locally,
plus Domino server sees lower load
 Policy driven deployment
 All the user's operations occur locally
 Updates, sending of mail, and receipt of new mail will happen as when the Notes
user uses a standard local replica with a local outgoing mailbox
http://preview.tinyurl.com/5ur5ysz

19. Domino8.5.2 introduced extra fail-over options
for clustering to avoid interruptions
 If the server goes down during any of the following activities, it will fail over to
another server automatically without interrupting your activity or showing you
error messages:
 Creating a new email, calendar entry, or to do item
 Opening a document in an application
 Opening a different folder or view
 Replying or forwarding with attachments
 Creating a new document while multiple documents are selected (multiple
documents remain selected)
 Sending a message
 Switching back to the primary server when it becomes available
 Deleting a single or multiple document.

20. Out of office – service versus agent
 Since Notes & Domino 8 there's been an
alternative to the out-of-office agent
 A service run by the router task
 Needs to be switched on by the administrator
 Allows instant response
 Granular settings – e.g set it for a half-day
 Or in advance of you heading out the office
 Can automatically be disabled
• No more reminder emails
 Supports clustered servers during fail-over
http://preview.tinyurl.com/6xthozk

21. Domino 8 & 8.5 upgraded the database format
 Domino R5 -- ODS 41
 Domino R6 -- ODS 43
 Domino R7 -- ODS 43
 Domino R8 -- ODS 43
• This can be upgraded to ODS 48 for
Design Compression
 Domino R8.5 ODS 43
• This can be upgraded to ODS 51 for
Domino Application Object Service (DAOS)
 Don't assume your NSF databases have been upgraded to the latest On Disk
Structure (ODS)
 The new database/design compression options are NOT applied to all your
databases by default during an upgrade (some exceptions apply*)
http://preview.tinyurl.com/69d55gs

22. Why upgrade to the latest Domino ODS?
 Offers database and design compression options for all NSF databases
 Document Compression can help reduce application sizes by 20% or higher *
 Completely transparent to Lotus Notes® APIs
 Attachments compressed separately
 Significantly reduction of I/O
(* your mileage
may vary)

23. Storage Savings Examples
(Excludes DAOS, coming up next)
 Internal Analysis of an IBM mail server
 Applying Document Compression reduced storage from 162GB to 125GB
• saving of 22%
 Customer analysis of one server
 Starting disk storage: 116.9GB
 After applying LZ1 and Design Compression: 113.2GB (3.2% savings)
 After applying Data Compression: 87.3GB (25.3% additional savings)

24. Domino Attachment Object Service (DAOS)
 Optional – but requires Domino8.5.x
 Provides efficient, file-system storage of large objects
 Automatically removes redundant storage of objects via efficient content
comparison
 Results:
• Databases greatly reduced in size – in the region of 40 – 60%
• Substantial disk space savings
• I/O and bandwidth savings
 Local replicas will simply contain the attachment(s)
 File attachments tend to have extremely low usage
• Potential to move to slower, less expensive storage
http://preview.tinyurl.com/3zqwus9

25. Domino Attachment and Object Service
Bigfile.xls
Samantha.nsf
Please note:
Hugefile.ppt
Podcast.mp3
This is NOT the
Bigfile.xls
Hugefile.ppt Mike.nsf same as the Single
Podcast.mp3 Copy Object Store
(SCOS)
Domino 6, 7, 8.0 Bigfile.xls
Hugefile.ppt Ted.nsf
Podcast.mp3
•Bigfile.xls
•Hugefile.ppt
Domino 8.5

26. Publicly shared results for DAOS look positive
 Ulrich Krause -- Impressive DAOS Results: 62% savings
 Chris Whisonant -- Nearly 50 Percent Savings With DAOS: Highlights several,
including Almar, Bruce (saving 49%), and Lotus911's internal deployment (80%!)
 Mike Burford: DAOS Estimator Results for Domino 8.5: 43.4% savings
 Dennis Heinle: DAOS Estimator -- Wow: Almost 50% savings
 Thomas Schulte (via Gregg Eldred): Not as good as the ones Ulrich posted: 48%
savings
 Kevin Hansen: Two weeks after Lotusphere - Disk savings abound: 23-40%
savings
 BothXP on Twitter: 37% savings
 Keith Brooks: Disk Space Savings from 8.5 and how to do it: 13-37% savings
 @TieftonFraktion on Twitter: Savings on all DB's: 24%, only MailDB's: 48%
 Darren Duke: 77% savings!
Source:
http://www.edbrill.com/ebrill/edbrill.nsf/dx/liking-the-daos-results

27. We offer a free tool to evaluate your storage
savings from DAOS
 Try before you deploy …
 The tool examines a set of Notes databases and summarises
• Total Size of NSF's Examined
• Total Attachments found
• Total Duplicate Attachments found
• Total DAOS Eligible Attachments
• Estimate Size of DAOS dir
• Total Disk Savings
https://www-304.ibm.com/support/docview.wss?uid=swg24021920

28. Provides an illustration of distribution of file sizes
==============================================================================
| Size Distribution of All Attachments Found |
==============================================================================
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416| |
| |161416|90946 | |
| |161416|90946 | |
| |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |161416|90946 | |
|66362 | |33629 |35311 |161416|90946 | |
|66362 | |33629 |35311 |161416|90946 | |
|66362 | |33629 |35311 |161416|90946 | |
|66362 |19744 |33629 |35311 |161416|90946 |18550 | |
|66362 |19744 |33629 |35311 |161416|90946 |18550 | |
|66362 |19744 |33629 |35311 |161416|90946 |18550 | |
|66362 |19744 |33629 |35311 |161416|90946 |18550 | 3458 | 426 | 22 | 0 |
| | | | | | | | | | | |
==============================================================================
| 0.0% | 0.1% | 0.3% | 0.6% | 7.5% |20.4% |31.5% |25.1% |11.4% | 3.2% | 0.0% |
==============================================================================
| 4k | 8k | 16k | 32k | 64k | 1MB | 5MB | 20MB | 100MB| 1GB | >1GB |
==============================================================================

29. Domino 8.5 – configuration tuner
 Detect misconfigurations
• Mistaken settings
• Incorrectly published values
 Detect performance and security issues
• Recommend best practice performance settings like “Don’t overwrite free space”
 Reduce support costs
• Support can use DCT to provide initial assessment
• Administrators can perform self-assessment
 Uses a Notes8.x client
• Can run against Domino7.x & higher
http://preview.tinyurl.com/6kv6uv6

30. Quick plug for … IBM Multimedia Library for
Lotus Notes
 Also on offer for Quickr, Sametime and Connections
 Designed to help your employees learn the new features of Lotus Notes
 Includes tutorials to guide users through new features
 Very low cost and easy installation
http://www-01.ibm.com/software/lotus/training/multimedialibrary.html

31. Or go for the free learning widget
 Covers Notes8.5.2 features
 Sits in Notes8.x standard sidebar
 Either for existing users upgrading from a
previous version of Notes
• Or migrating from Outlook to Notes
 Can be deployed via a widget catalogue
http://preview.tinyurl.com/5pb55k

32. Even available for iNotes via your browser
http://www-10.lotus.com/ldd/dominowiki.nsf/dx/Installing_the_Learning_Widget_into_Lotus_iNotes_8.5.1

33. Further reading & resources
 I share many bookmarks externally on IBM.com's Connections
 Search by tag/key-word & sign-up for your own profile with an IBM.com ID
http://preview.tinyurl.com/6xle2wn

34. As well as via Twitter
http://twitter.com/stevecogan

35. Thank you
Steve Cogan
IBM Collaboration Solutions
steve.cogan@uk.ibm.com
twitter: stevecogan

36. Legal Disclaimer
© IBM Corporation 2011. All Rights Reserved.
The information contained in this publication is provided for informational purposes only. While efforts were made to verify the
completeness and accuracy of the information contained in this publication, it is provided AS IS without warranty of any kind, express
or implied. In addition, this information is based on IBM’s current product plans and strategy, which are subject to change by IBM
without notice. IBM shall not be responsible for any damages arising out of the use of, or otherwise related to, this publication or any
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representations from IBM or its suppliers or licensors, or altering the terms and conditions of the applicable license agreement
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References in this presentation to IBM products, programs, or services do not imply that they will be available in all countries in which
IBM operates. Product release dates and/or capabilities referenced in this presentation may change at any time at IBM’s sole
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availability in any way. Nothing contained in these materials is intended to, nor shall have the effect of, stating or implying that any
activities undertaken by you will result in any specific sales, revenue growth or other results.
IBM, the IBM logo, Lotus, Lotus Notes, Notes, Domino, and Lotusphere are trademarks of International Business Machines
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