This abbreviated slideshow is a follow up resource for those attending the recent webinar by Email Strategist Steuart Snooks, CEO at Solutions for Success. See more information at www.emailtiger.com.au

1. Email Mastery
Webinar Series
Halve the time,
double your results and
triple your productivity
when using e-mail
Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au

2. Webinar #5:
Help! Where
Should I Keep All
This Email (and find
it again quickly later)?it again quickly later)?
Steuart Snooks
E-mail Strategist &
Productivity Expert
www.emailtiger.com.au

3. With e-mail increasing e-mail volumes comes the need
to quickly and effectively store your messages so you can
access them as needed in the future. This webinar will help you;
• understand which e-mails to keep and what can be deleted
• separate ‘finished’ from ‘unfinished’ email
Webinar overview
Solutions for Success 2013 www.emailtiger.com.au
• separate ‘finished’ from ‘unfinished’ email
• simplify your e-mail folder structure for easier filing
• quickly retrieve e-mails using search and sort tools
• automate processing and filing of regular or routine e-mails
• where to keep e-mails while you’re waiting for a response
You’ll learn how to gain more control, improve your response
time, and keep up to date with critical actions and due dates.

4. Keys to storing e-mail effectively
Reduce mailbox size
Keep track of pending emails
Establish a simple folder structure
Use Auto-archiving
Solutions for Success 2013 www.emailtiger.com.au

5. According to research by Permessa, based
on 15 years of experience with leading
global enterprises,
80% of email volume
Reduce mailbox size
80% of email volume
comes from just 4% of
messages
which, in turn, typically comes from just
1% of the user community.
Solutions for Success 2013 www.emailtiger.com.au

6. Reduce mailbox size
Solutions for Success 2013 www.emailtiger.com.au

7. Reduce mailbox size
How to quickly free up space in your mailbox
Solutions for Success 2013 www.emailtiger.com.au

8. Use ‘Quick Parts’ to quickly send acknowledgement (or answer FAQs)
Keeping track
Solutions for Success 2013 www.emailtiger.com.au

9. Keeping track
Store pending messages in the Pending Reply folder
(with a reminder)
Solutions for Success 2013 www.emailtiger.com.au

10. 1: Separate
‘finished’ work
from
‘unfinished’ work
File Email Quickly
Outlook 2007 Outlook 2010
1: Separate
‘finished’ work
from
‘unfinished’ work‘unfinished’ work
Solutions for Success 2013 www.emailtiger.com.au
‘unfinished’ work
2: Create 4 or 5
‘primary’ folders

11. MailboxMailboxMailboxMailbox –––– Steuart SnooksSteuart SnooksSteuart SnooksSteuart Snooks
Use Auto-archiving
Solutions for Success 2013 www.emailtiger.com.au

12. How often
do you want to
auto-archive?
1
2
How old
should emails
Use Auto-archiving
3
should emails
be to be
archived?
Where
should emails
be stored?
Solutions for Success 2013 www.emailtiger.com.au

13. How to Write
Effective Email
Communications
Help! Where Should I Keep
All This Email (and find it
again quickly later)?
Introduction to Email
Overload and What You
Can Do About it
Why you should
NOT check email
first thing in the
Email Mastery
Webinar Series
Communications
Constant E-mail
Interruptions &
multi-tasking – is
there a better way?
How to Get What You
Want From Every
Email You Send
An Empty In-box:
Is it possible (or
even desirable)?
first thing in the
morning!
Solutions for Success 2013 www.emailtiger.com.au