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MS EXCEL


  By: SCLP
Understanding worksheet
           cells
 Worksheet
   Is a rectangular arrangement of rows and columns.
 Row
   Labeled w/ numbers
 Column
   Labeled w/ letters
 Cell
   Intersection of rows and columns.
 Active cell
   Selected cells
Three kinds of data
1.       Text
         These entries are usually labels such as name,
          age, remarks, etc. that make a worksheet easier
          to read.
         Can be text/number combinations for items such
          as phone numbers and account code.
2.       Numbers
         These entries can be dollar values, weights,
          interest rates or any other numerical quantity.
3.       Formulas
         These are calculations involving two or more
          values such as 2*5 or A1+A2+A3
         A formula always starts with equal sign ( = ).
EXCEL’S SCREEN
Active cell
             Formula bar
Name box
Excel’s worksheet navigation
               keys
              PRESS                 TO MOVE
Arrow keys            To left, right, up or down one cell
Home                  The beginning of the row
Page down             Down one screen
Page up               Up one screen
Alt+Page down         One screen to the right
Alt+Page up           One screen to the left
Ctrl+End              To the bottom right corner of the
                      used portion of the worksheet
Ctrl+Home             To the beginning of the worksheet
Excel’s formatting keyboard
                    shortcuts
         PRESS               To apply the following format
Ctrl+B           Bold
Ctrl+I           Italic
Ctrl+U           Underline
Ctrl+5           Strikethrough
Ctrl+Shift+!     Number(two decimal places, using thousand separator)
Ctrl+Shift+$     Currency(two decimal places, using dollar sign and
                 negative numbers surrounded by parenthesis).
Ctrl+Shift+%     Percentage (zero decimal places)
Ctrl+Shift+^     Scientific (two decimal places)
Ctrl+Shift+#     Date (d-mm-yy)
Ctrl+Shift+@     Time (h:mm AM/PM)
Ctrl+Shift+~     General
Excel’s arithmetic operators
     Operators              Examples          Result
+ (addition)         =3+2              5

- (subtraction)      =3-2              1

– negation)          =-3               -3

* (multiplication)   =3*2              6

/ (division)         =3/2              1.5

% (percentage)       =3%               0.03

^ (exponentiation)   =3^2              9
Excel’s comparison operators
      Operators                 Examples       Result

= (equal to)             =3=2              FALSE
> (greater than)         =3>2              TRUE
< (less than)            =3<2              FALSE
>= (greater than or equal =3>=2            TRUE
to)
<= (less than or equal to) =3<=2           FALSE
<> (not equal to)        =3<>2             TRUE
Excel’s order of calculation
           Operator           Order of calculation
– (negation)                        First (1st)

% (percentage)                    Second (2nd)

^ (exponentiation)                 Third (3rd)

* and / (multiplication and        Fourth (4th)
division)
+ and – (addition and               Fifth (5th)
subtraction)
= ,<, >, <=, >=, <>                Sixth (6th)
(comparison)
Example of Excel’s Formula
        Operation          Formula
SUM=A plus B                =A+B

DIFFERENCE = A minus B      =A – B

PRODUCT = A time B          =A*B

QUOTIENT = A divide by B    =A/B

EXPONENT=AB                 =A^B
Seminar lecture on basic of msoffice

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Seminar lecture on basic of msoffice

  • 1. MS EXCEL By: SCLP
  • 2. Understanding worksheet cells  Worksheet  Is a rectangular arrangement of rows and columns.  Row  Labeled w/ numbers  Column  Labeled w/ letters  Cell  Intersection of rows and columns.  Active cell  Selected cells
  • 3. Three kinds of data 1. Text  These entries are usually labels such as name, age, remarks, etc. that make a worksheet easier to read.  Can be text/number combinations for items such as phone numbers and account code. 2. Numbers  These entries can be dollar values, weights, interest rates or any other numerical quantity. 3. Formulas  These are calculations involving two or more values such as 2*5 or A1+A2+A3  A formula always starts with equal sign ( = ).
  • 4. EXCEL’S SCREEN Active cell Formula bar Name box
  • 5. Excel’s worksheet navigation keys PRESS TO MOVE Arrow keys To left, right, up or down one cell Home The beginning of the row Page down Down one screen Page up Up one screen Alt+Page down One screen to the right Alt+Page up One screen to the left Ctrl+End To the bottom right corner of the used portion of the worksheet Ctrl+Home To the beginning of the worksheet
  • 6. Excel’s formatting keyboard shortcuts PRESS To apply the following format Ctrl+B Bold Ctrl+I Italic Ctrl+U Underline Ctrl+5 Strikethrough Ctrl+Shift+! Number(two decimal places, using thousand separator) Ctrl+Shift+$ Currency(two decimal places, using dollar sign and negative numbers surrounded by parenthesis). Ctrl+Shift+% Percentage (zero decimal places) Ctrl+Shift+^ Scientific (two decimal places) Ctrl+Shift+# Date (d-mm-yy) Ctrl+Shift+@ Time (h:mm AM/PM) Ctrl+Shift+~ General
  • 7. Excel’s arithmetic operators Operators Examples Result + (addition) =3+2 5 - (subtraction) =3-2 1 – negation) =-3 -3 * (multiplication) =3*2 6 / (division) =3/2 1.5 % (percentage) =3% 0.03 ^ (exponentiation) =3^2 9
  • 8. Excel’s comparison operators Operators Examples Result = (equal to) =3=2 FALSE > (greater than) =3>2 TRUE < (less than) =3<2 FALSE >= (greater than or equal =3>=2 TRUE to) <= (less than or equal to) =3<=2 FALSE <> (not equal to) =3<>2 TRUE
  • 9. Excel’s order of calculation Operator Order of calculation – (negation) First (1st) % (percentage) Second (2nd) ^ (exponentiation) Third (3rd) * and / (multiplication and Fourth (4th) division) + and – (addition and Fifth (5th) subtraction) = ,<, >, <=, >=, <> Sixth (6th) (comparison)
  • 10. Example of Excel’s Formula Operation Formula SUM=A plus B =A+B DIFFERENCE = A minus B =A – B PRODUCT = A time B =A*B QUOTIENT = A divide by B =A/B EXPONENT=AB =A^B