This document evaluates and compares two web-based document collaboration tools, Google Apps and Microsoft Office Live Workspace. It provides information on the instructional goals of using such software for online collaboration and familiar document creation. Key features of each tool are outlined, like allowing teachers to create sites/workspaces to share documents and calendars. Both tools received positive reviews for being easy to use and implement, working seamlessly with familiar Office tools, and meeting the district's needs cost-effectively. Google Apps is ultimately recommended due to its compatibility with Office, free education version without ads, and efficient email/security features.

1. Software Evaluation By: Cayla Smith February 12, 2010 EDIT 5395 Assignment 3

3. Topic: Web-based Document Collaboration

4. Targeted Grade Level: Secondary

6. Software Category - Other Online Collaboration The objective of this software is to present the district with an alternative to online Web based management tools that will enhance traditional classroom instruction. This software will allow more interactive group work using various technology applications. Software Evaluated Google Apps Microsoft Office Live Workspace

7. Type of License The District intends to seek a Network license since both Google Apps and Microsoft Office Live Workspace is free for educational use A decision should be made as to which software to use in an attempt to manage use across the district’s network

8. Curricular and Technology Standards NETS for Students Creativity and Innovation Communication and Collaboration Technology Operations and Concepts NETS for Teachers Facilitate and Inspire Student Learning and Creativity Design and Develop Digital-Age Learning Experiences and Assessments

9. Technical Requirements

10. Google Apps Software Features Allows teacher to create sites to share documents, pictures, and calendar information with students Provides free email and chat service to all students and faculty Create and share word processing files, spreadsheets, databases and presentations, store and access them on the Web Guarantees security of online activity

11. Google Apps Software Features

12. Google Apps Test User friendly – similar to using Google Mail, basic structure no additional frills Easy to store and access shared files Differs slightly from Microsoft Office documents – some features are unavailable Easily implemented, can be accessed and utilized from the Internet, no software or hardware to install Overall a good product, that is cost effective and meets the district’s needs

13. Microsoft Live Workspace Features Allows teachers to create workspaces to store and distribute files, share files with other classmates and manage calendars Works seamlessly with Microsoft Office tools to upload and share files with a group Store files online without having to keep up with a storage medium Online protection of files guaranteed

14. Microsoft Live Software Features

15. Microsoft Live Test User-friendly product, beta test version so some things can change Easy to manage and use Works seamlessly with Microsoft Office 2007 to quickly upload and retrieve stored files No hardware required, but Microsoft Office is necessary to create and manage files Overall a cost effective product that meets the district’s needs for online collaboration and can be implemented with previously installed software

16. Advantages and Disadvantages

17. Recommended Software Google Apps More Well Rounded Software Easy Implementation and Training Available Microsoft Office Compatible No Fees for Education Standard Version and No Advertising Efficient Google Mail and Spam Filters Promised Online Security and Protection