1. Sharing Work:
Independent Schools using
Online Campus Community
PRESENTED BY JAIME LASSMAN, REBECCA
LEIFFERT, & RACHEL WELSH
http://bit.ly/nJr9oQ
2/26/2014
Sharing Work: Independent Schools Using OCC
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2. WHO WE ARE
• Rebecca Leifert rebecca.leifert@htes.org
- Holy Trinity Episcopal Academy, Florida
• Jaime Lassman jlassman@thelexingtonschool.org
- The Lexington School, Kentucky
• Rachel Welsh rwelsh@shipleyshool.org
- Shipley School, Pennsylvania
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Sharing Work: Independent Schools Using OCC
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3. WHAT WE WILL SHOW
•
•
•
•
•
•
•
2/26/2014
Class and Team Pages
Homework Assignments
Facebook
Photo Galleries
Video
PDF’s and Presentations
Publications
Sharing Work: Independent Schools Using OCC
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4. CLASS PAGES
REBECCA LEIFERT
(HOLY TRINITY EPISCOPAL ACADEMY)
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Sharing Work: Independent Schools Using OCC
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5. Did you know you can use team
pages for more than athletics?
Use them for clubs, grade level
teams, activities, etc.
CLASS PAGES
Holy Trinity Uses for all Grade Levels
• Two Templates – One Lower School & one Upper School; contain different
parts based on needs.
- Pro: Class pages have multiple editors- ie Department chairs, division dir., etc.
- Con: Difficult for Lower School enrichment teachers to manage since it’s tied to
course coding. Who wants to maintain 4 different 3rd grade art pages?
Used to upload documents like
syllabus, rubriks, field trip forms,
or any other document that may
need to be accessible online.
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Sharing Work: Independent Schools Using OCC
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6. CLASS PAGES
Not shown on
Lower School
Class Pages
Not shown on
Lower School
Class Pages
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Sharing Work: Independent Schools Using OCC
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7. Did you know team pages can
have multiple page editors? Add
the Athletic Director to each team.
CLASS PAGES
The Lexington School uses for Middle School Only.
• PS & LS grades have static pages; redirect pages access grade level
pages & have “My Kids” menu that acts like the Campus Manager.
- Con: Work around leaves incomplete data impression with parents.
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8. Did you know team pages can
have multiple page editors? Add
the Athletic Director to each team.
CLASS PAGES
The Lexington School uses for Middle School Only.
• PS & LS grades have static pages; redirect pages access grade level
pages & have “My Kids” menu that acts like the Campus Manager.
- Con: Work around leaves incomplete data impression with parents.
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9. HOMEWORK
RACHEL WELSH (SHIPLEY SCHOOL)
REBECCA LEIFERT
(HOLY TRINITY EPISCOPAL ACADEMY)
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10. Did you know you eliminate weekly
announcement emails by posting
them real-time via blog post?
HOMEWORK
http://www.htacademy.org/weeklynewsflash
Holy Trinity Uses Blog Posting
• Pro: One stop shop...in theory. Blog = Instant access
• Con: Only original post goes to reader. Major edits need new post. Blog
sometimes takes a few hours to be viewable to “reader.”
• Challenge: TRAINING. We have a test group using the dropbox.
Teachers don’t want the extra step of printing in order to grade...it’s part
of the student’s responsibility.
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11. HOMEWORK
Holy Trinity Uses Blog Posting
• HUGE BONUS: When a parent selects his/her child from the Campus
Manager, they can see all HW from all classes at the same time!
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12. HOMEWORK
• Lower School does not post homework or does so on a static web
page within our site.
• Middle School uses strictly FA Web/ Class Pages or NetClassroom
- Pro: Streamlined for teachers; Assignments are available in either Class
Pages and NC for students and parents
- Con: Space limitations in FAWeb mean teachers and students need to learn
to read and write assignments in code
- Assignments are available in Class Pages and NC
- Challenge: training parents
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Sharing Work: Independent Schools Using OCC
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13. Did you know not everyone has
Word and Excel – publish PDFs
HOMEWORK
• Upper School uses shared documents, assignments and
announcements with links to other tools (Moodle, Google Sites, etc.)
• Middle School uses strictly shared documents via FA Web/
NetClassroom
- Pro: Allows teachers to create a single document with the assignments of
the week; can turn off assignments feature to help prevent confusion
- Con: Can’t display to assignments feature of NetClassroom or BBNC part
- Challenge: training parents on how to find info in NetClassroom
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14. Did you know not all schedule
views include the cycle day?
HOMEWORK
Netclassroom – view schedule
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15. Did you know you can turn
features on/off by each division?
HOMEWORK
Netclassroom – view schedule
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16. SOCIAL MEDIA
RACHEL WELSH (SHIPLEY SCHOOL)
JAIME LASSMAN (THE LEXINGTON SCHOOL)
REBECCA LEIFERT
(HOLY TRINITY EPISCOPAL ACADEMY)
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17. Did you know the medical
community follows Sutton’s Law?
SOCIAL MEDIA
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18. SOCIAL MEDIA
• Shipley Options
- Facebook
• Shipley – www.facebook.com/shipleyschool
• Shipley Alumni – www.facebook.com/shipleyalumni
• Shipley Shops – www.facebook.com/shipleyshops
- FourSquare
• The Shipley School
• The Shipley School - Lower School
• Riely Theater @ The Shipley School
• Yarnall Gym @ The Shipley School
• Shipley Shops @ The Shipley School
- Vimeo
- YouTube
- SmugMug
• Considering
- Twitter
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19. Did you know you can populate
your facebook feed from your
BBNC site?
SOCIAL MEDIA
Facebook
• Pro: Use RSS Graffiti to read Weblog RSS feeds
• Con: Not all community member use it
• Challenge: Policies of relationships; Balancing methods of
communication, resources and expectations (timeliness, topics of
interest, response availability)
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20. Did you know you add your links
to social media as a Targeted
Content part?
SOCIAL MEDIA
• The Lexington School Options
- Facebook
• School Page – www.facebook.com/thelexingtonschool
• Alumni Page – www.facebook.com/TLSAlumni
- Ning
• Internally for PD only (planning stages)
- Twitter
• Links to social media on almost every template.
• Different templates and links for alumni social media links.
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21. Did you know FB has plugins for
your webpage?
SOCIAL MEDIA
https://developers.facebook.com/docs/plugins/
• Holy Trinity Options
- Facebook
• Holy Trinity – http://www.facebook.com/HolyTrinityEpiscopalAcademy
• HT Alumni –
http://www.facebook.com/HolyTrinityEpiscopalAcademy#!/pages/HolyTrinity-Episcopal-AcademySchool-Alumni
• Various Groups – Yearbook, Newspaper, clubs, etc.
- Twitter
• School: @HTEAMelbourneFL
• Headmaster
• Head of Lower School
• IT Director
- Vimeo
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22. Did you know there are third party
services that can provide you will
social media analytics?
SOCIAL MEDIA
Facebook
• Managed by Advancement/Marketing.
- Pro: Great bragging tool...Best way to brag without a full press release. Useful for
reminders, photos, events, etc. Reaches the public.
- Con: Getting people to interact & not just observe.
- Challenge: Creating use policy that’s acceptable to school, but open enough to
encourage interaction. Posting frequency & determining content.
Twitter
• Just starting School tweets, but IT Director & LS Director Frequently.
• Pro: Short & sweet. Can reach a global audience quickly.
• Con: Short & sweet. Not easily done, especially when bragging. Remember the #!
• Challenge: What info gets posted here? Is it different from FB? Who decides?
Establishing a hashtag convention before it gets out of hand.
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23. SOCIAL MEDIA
Come Get Social! & Media Management
• http://www.htacademy.org/getsocial
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24. SOCIAL MEDIA
Come Get Social! & Media Management
• Social Media Page
- Consolidates social media to one page so constituents don’t have to search for the
official school topics they want to follow/like & they don’t have to leave the website
to do so.
• Use a third party service when personnel/time resources are limited.
- Hootsuite & Bitly. Provides analytics; can post to FB, Twitter or both if needed; can
schedule a posting; can upload picture for the post.
- Bit.ly also has QR codes and tracking available.
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25. PHOTO GALLERIES
JAIME LASSMAN (THE LEXINGTON SCHOOL)
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Sharing Work: Independent Schools Using OCC
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26. Did you know SmugMug is free
for non-profits?
PHOTO GALLERIES
SmugMug
• Pro: Viewers can buy photos; many output/sharing options
• Challenge: Attempting to photograph each child; managing expectations
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Sharing Work: Independent Schools Using OCC
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27. Did you know 3rd party slideshows
that provide an embed code can
be pasted into the HTML editing
mode of a BBNC Weblog part?
PHOTO GALLERIES
SlideshowPro
• Pro: Viewers cannot download or purchase photos
• Pro: Plays nicely with desktop and mobile devices
• Pro: Same interface for photos and video (both for user and admin)
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Sharing Work: Independent Schools Using OCC
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28. Did you know there actually is a
good reason to use the built-in
Slideshow part?
PHOTO GALLERIES
BBNC Tools
• Pro: Never leave BBNC, easily allow non-admin editors
• Very: Very clunky
• We use these as a rotating part (ex. Sponsor logos for CELEBRATION)
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29. VIDEO
RACHEL WELSH (SHIPLEY SCHOOL)
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Sharing Work: Independent Schools Using OCC
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30. VIDEO
Vimeo
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31. DOCUMENT PRESENTATION
RACHEL WELSH (SHIPLEY SCHOOL)
JAIME LASSMAN (THE LEXINGTON SCHOOL)
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32. DOCUMENT PRESENTATION
Documents and Files
Did you know iPads
cannot download Word
files from the web, but
they can download PDF’s?
• Pro: Most files can be easily uploaded through the documents
• Con: Larger files (>10 MB) need to be stored on another server
outside of BBNC or cut into separate files
• Challenges: When is it best to download the file and when is it best to
simply view it online?
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33. DOCUMENT PRESENTATION
PDF
• Pro: PDF can
be embedded
via HTML
referencing the
uploaded
document on
BBNC’s server
• Con: Does not
work
consistently on
all browsers
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Did you know you can
embed a presentation
and also provide a
link to download?

34. DOCUMENT PRESENTATION
SlideShare, Scribd, more
Did you know you can
export a PowerPoint as
images and play them in
a slideshow?
• Pro: Allows integration of
content layered on top of tools
offered by BBNC.
• Challenge: Remembering
which system has which
options, remembering &
sharing & managing logins,
privacy challenges.
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Sharing Work: Independent Schools Using OCC
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35. PUBLICATIONS
REBECCA LEIFERT
(HOLY TRINITY EPISCOPAL ACADEMY)
2/26/2014
Sharing Work: Independent Schools Using OCC
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36. Did you know QR codes work
from your website too?
PUBLICATIONS
http://www.htacademy.org/directions
Issuu & Calamèo
• http://www.htacademy.org/featuredpublications
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37. Did you know QR codes work
from your website too?
PUBLICATIONS
http://www.htacademy.org/directions
Issuu & Calamèo
• issuu www.issuu.com
- Pro: Looks GREAT on the page – professional and polished, customizable
display.
- Con: Only one format iPad friendly & it’s not as attractive/customizable as
the other options.
• Calemèo http://www.calameo.com/
- Pro: iPad/iPhone compatible. Has library widget to display multiple
publications in one part.
- Con: Colors aren’t as true as they should be. Not as customizable as issuu.
- Challenge: Log in has snags. Is the compatibility worth the effort/challenge?
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38. TARGETING CONTENT
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Sharing Work: Independent Schools Using OCC
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39. Did you know you can manually
add users to roles that are query
based?
TARGETING CONTENT
• Through roles/permissions
- Can see all parts which you have permissions to see.
• Through targeted content part
- Uses and If/Then scenario based on hierarchy of parts available.
• Pro: Allows personalization of display; does not need a lot of
maintenance once set-up is complete
• Con: Time consuming to set-up
• Challenge: People compare views and get confused as to why one
person can see something and why someone else can’t
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Sharing Work: Independent Schools Using OCC
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40. Did you know supervisors see all
content based on roles/rights?
TARGETING CONTENT
Through Roles/Permissions
Supervisor
sees all
grade levels
2/26/2014
Sharing Work: Independent Schools Using OCC
Parent only
sees 4th
Grade
information
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41. TARGETING CONTENT
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42. TARGETING CONTENT
Public View
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43. TARGETING CONTENT
Alumni View
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44. TARGETING CONTENT
Supervisor View
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45. TARGETING CONTENT
Targeted Content Part
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46. DIRECTORIES
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47. Did you know you can create a
directory with no search fields?
DIRECTORIES
Alumni Event Participation
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48. DIRECTORIES
Class Lists
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49. Did you know profile forms don’t
have to have fields be editable?
DIRECTORIES
Display Relationships via Profile Form
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50. DIRECTORIES
So Many Directories!
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51. Did you know Beyond Nines can
build custom parts connecting to
your data?
DIRECTORIES
Custom Part
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52. EMAIL
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53. Did you know you should tell
people to only email to students in
this Academic Year?
EMAIL
FAWeb Email
• Pro: Draws form EE which is constantly updated; sends individual
emails so Shipley is not flagged as a spammer
• Con: No attachments
• Challenge: Convincing teachers to publish to use it
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Sharing Work: Independent Schools Using OCC
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54. EMAIL
Newsletters vs. Email Messages within BBNC
• Shipley and The Lexington School both use BBNC email messages
heavily.
- Pro: Draws directly from EE and/or RE; can combine EE and RE lists (if data
source is none)
- Con: Confusing limitations; Time consuming to understand possibilities; Not
all RE options are EE options; No natural “view as webpage” option; If
images are inserted using insert image tool they won’t download to mobile
devices
- Challenge: Explaining to people why sending an email takes so much time
and effort
• Shipley and The Lexington School are both just getting into
newsletters
- Pro: Allow people to subscribe, Draws from database
- Con: Can’t opt people into lists so no guarantee they’re getting those
messages.
- Challenge: Having enough content to make it interesting
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55. CHAPTER MANAGER
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56. Did you know the Chapter Links
part displays all chapters in which
users are members?
CHAPTER MANAGER
• Pro: Includes a group email tool
• Con: Time-consuming to set-up
• Challenge: Keeping content fresh for each chapter; managing
exceptions
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57. TAKEAWAY
Tool Name
Tool Type
HT
Shipley
TLS
Google Analytics
analytics
Yes
Yes
YES! (many codes in use most in separate FT&I
parts)
Calemeo
embedding large
multi-page
publications
http://www.htacademy.org No
/cms/pagedesign?pid=90
9
No
HTML
embedding large
PDF documents
No
http://www.thelexingtonsch
ool.org/page.aspx?pid=42
3
Issuu
embedding large
multi-page
publications
http://www.htacademy.org No
/cms/pagedesign?pid=90
9
No
Scribd
embedding
documents
No
No
Slideshare
embedding pdf &
PPT documents
http://www.htacademy.org http://www.shipleyschool. No
/page.aspx?pid=605
org/page.aspx?pid=1426
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Sharing Work: Independent Schools Using OCC
No
Yes
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58. TAKEAWAY
Tool Name
Tool Type
HT
Shipley
Greater Giving
event registration
No
http://www.shipleyschool. No
org/page.aspx?pid=470
Dropbox/Filestork
filesharing
Yes
No
No
SugarSync
filesharing
Yes
No
No
Incrediflash
flash builder
No
http://www.shipleyschool. No
org/page.aspx?pid=535
Google Maps
map
Yes - with QR Code
Yes
http://www.htacademy.org
/page.aspx?pid=596
Yes
Flickr
photos
No
No
No
SmugMug
photos
No
Yes
No
SlideshowPro
Photos and Video
http://www.htacademy.org No
/page.aspx?pid=616
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TLS
Yes

59. TAKEAWAY
Tool Name
Tool Type
HT
Shipley
TLS
AddThis
sharing/social
media
Facebook
social media
http://www.facebook.com/Hol http://www.facebook.com/s http://www.facebook.com/th
yTrinityEpiscopalAcademy
hipleyschool
elexingtonschool
Twitter
social media
@hteamelbournefl
No
@TLSColts
NING
social networking
No
No
Yes
RSS Graffiti
for FB
social networking
add-on
No - Turned off in favor of
Hootsuite
No
No
Hootsuite
social networking
add-on
Yes
No
No
Vimeo
video
http://www.htacademy.org/pa http://www.shipleyschool.or No
ge.aspx?pid=567
g/page.aspx?pid=1508
No
SlideshowPro Photos and Video
Not for videos
No
YouTube
No
http://www.youtube.com/the embed only
shipleyschool
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video
Sharing Work: Independent Schools Using OCC
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Yes