Google Drive for Education

1. Education Version

2. Create New Document
Start at Google Drive Home page
• Click on Create
• Choose Document
• Click on Untitled
document and
type a name for
your file
• Click OK
Note: the pages will save automatically every
few seconds or so

3. Set the default page size
• Go to File- Page
Setup
• Change your
margins
• Change your
Paper Size
• Change your
page colour if
you wish
• Click on ‘Set as
default’

4. Add New Fonts
• Go to the Font
dropdown menu
• Scroll to the end and
click on Add Fonts
• Click on the Fonts you
want and click to
deselect the fonts
you don’t want

5. Add a Header and a Footer
• Go to Insert – Header or Insert - Footer
• Type in a heading, change fonts, styles, size and
colour, insert symbols or pictures

6. Add a Picture
• Go to Insert –Image or click on the Image button
• Click on Choose an
image to upload
• Find the picture on
your hardrive and
click Open and then
click Select (it may go
straight into your doc)
• Resize by clicking and dragging on the corners
• Right click on picture to hyperlink to a website

7. Fixed position and inline
• Default…the picture will fit on the page in an ‘inline
with text’ position
• If you would like to move the picture around then
select ‘Fixed position’

8. Add a Webcam picture
• Go to Insert –Picture or click on the Picture button
• Click on Take a Snapshot
• Click Allow and Close
• Click on Take Snapshot
• Take a few and then select
the one you want to use
and click Select
• Resize by clicking and dragging on the corners

9. Add a Picture from Google
• Click on the picture
• Click on Full Size image
• Click on URL,
highlight and copy
• Go back to Google Doc, click on
Insert Picture
• Click on By URL
• Paste into URL box, click Select

10. Add a Picture from your album
If you have a blog and you have uploaded photos to it then you have access to them
• Click on Insert a picture
• Click on a folder of
photos
• Click on the picture
you will use and then
click Select

11. Add a Picture from your Drive
If you have downloaded Google Drive to your computer, you can add your photos by
clicking and dragging the folder of photos onto the Google Drive folder.
• Click on Insert a picture
• Click on Google Drive
• Click on My Drive
• Click on the picture
you will use and then
click Select

12. Add a Picture using Research
One of the new features of Google is the Reference tool. Go
to Tools - Research
• Type in the research term
• Click on the scroll arrow to
see more graphics
• Click and drag the picture of
your choice onto the Google
Doc

13. Research Tool
• Go to Tools – Research
• Type in Research word
To add a picture
• Click and drag the picture of your
choice onto the Google Doc
See a Preview
• Click on Preview
to see a preview
of the webpage
Insert a Link
• Inserts a hyperlinked link on your Doc
Cite
• Inserts a footnote citing the website

14. Hyperlink a Picture
• Click on the picture
• Right-click on
the picture
• Click on Link
• Paste in the Internet
address that the
photo will link to

15. Hyperlink to a Website
• Hyperlink to websites by highlighting text and
then clicking on the Hyperlink button
• Paste in the address, click OK
Quick tip:
Paste the internet
address straight onto
the page and press the
Space bar after. The
link will be highlighted.

16. Hyperlink to an email
• Hyperlink to email addresses by highlighting
text and then clicking on the Hyperlink button
• Type in the email, click OK
Quick tip:
Paste the email
address straight onto
the page and press the
Space bar after. The
link will be highlighted.

17. Insert drawing
• Go to Insert – Drawing
• Use the Drawing tools to create graphics
• Use the Shape tools to create mindmaps or flow charts
• Add text or pictures by clicking on the Click Save and Close
when finished
text button or picture button

18. Tables
• Insert a Table by going to
Table –
Insert Table
• Click and drag to select
number of cells
• Type in cells

19. Format Tables
Border Colours
• Click in a cell
• Go to Table –Table
Properties
• Under Table Border select
a colour and line width,
click OK
Cell Colours
• Highlight the cells to be
coloured
• Go to Table – Table Properties
• Click on Cell Background Colour, select a colour
• Click on OK

20. Format Tables
Cell Dimension
• Click in a cell or highlight
columns or rows
• Go to Table – Table
Properties
• Set desired Column width
by typing in a number
• Set desired row height by
typing in a number
• Click OK

21. More with tables
• Insert pictures
• Click in a cell, click on
Insert Image
• Click on Choose File, find
a picture, click Open, then click OK
• The picture will be in the table

22. Add, delete rows or columns
• Click in a cell
• Go to Table and select

23. Typing tricks
• Type 3/4 press space,
converts to ¾
• Type (c) press space,
converts to ©.
• Create your own
autocorrects, click
Tools - Preferences,
and enter words into
the list.
• Click OK

24. Insert Horizontal Line
• Click where you would like the line to go
• Go to Insert –Horizontal Line
• It will appear
Insert Page Break for Printing
• Click where you would like to insert the page break
• Go to Insert – Page Break
Paginated
Default view is paginated, go to View –
Document view – Compact if you would like
Your document to flow

25. Insert a Bookmark
• A Bookmark is a pointer that you can hyperlink to
• Before you hyperlink, click on where the bookmark will go
in a document
• Go to Insert Bookmark, repeat for other ‘Bookmarks’
• Link to the Bookmark by
highlighting text
(to hyperlink)
or photos, click on the
Hyperlink button and
choose Bookmark
• Select the Bookmark
Click OK

26. Features
• Save a copy of a file by going to File – Make a
Copy, you can make copies of files that
other people have allowed you
access to
• Look at previous versions
by going to
File – See
Revision History

27. Features
• Download a Google Doc to
your computer
• Go to File – Download as
• Choose a setting
• You will be asked if you would
like to Save the file or Open
with…

28. Adding Comments
• Highlight the text
• Go to Insert – Comment
• Type and click Comment
• Add to discussion, click on the comment.
add new post, click Reply
• Others can add to the comments by
following the above instruction
• The discussion can be resolved and
removed from the page but can still be
accessed through the Comments button

29. Adding Comments
• The discussion can be resolved and
removed from the page by clicking on
the comment and selecting Resolve
• It can still be accessed through
the Comments button
and selecting ‘Show Comment
Stream’
• You can read the comment or
you can choose to reopen the
comment stream

30. Adding Footnotes
• Click at the end of the word that the Footnote
refers to
• Go to Insert – Footnote
• Type in the Footnote (you are take to the bottom
of the page
• When you return to the
top of the page there will be a number after the
word you last clicked on relating to the footnote
• If you want to delete a footnote, delete text in the
usual way

31. Insert Special Characters
• Click where you would like the
symbol to go
• Go to Insert – Special Characters
• Click on a character
• Click on OK

32. Add Table of Contents
• Make headings in your document by
highlighting the text that is going to be a heading
• Go to Normal Text dropdown menu and select
one of the heading formats (repeat for all headings)
• Click where the Table of Contents will go
• Go to Insert – Table of Contents
• The Table of Contents will appear
• If you add more headings click on the refresh button to add
more headings

33. Printing
• Go to File – Page Setup
to set your printing options
• If you want Page numbers
to show then press cancel
and go to Insert page
number (choose from Top
of page or bottom of page)
• Go to File – Print
• Click Print, check the
settings and then click Print

34. Upload Files
Start at Google Drive Home page
Click the Upload button.
Click on Files or Folder
If you are using a browser other than Chrome then…
To load a folder you will need to do the following
(Click on Enable folder upload)
You may get this message
Install the applet as
instructed

35. Upload Files
Start at Google Docs Home page
Click the Upload button.
Click on Files
Click Open.
Click on the file name when upload is finished, click
on the file name to view.

36. Extras
• Translate the document into
another language
• Go to Tools – Translate
Document
• Choose a Language from the
dropdown menu
• Click OK
• You will return to a copy of
the document and it will be
fully translated

37. More extras
Change your View
• Click View - Compact Controls
• This will give you more space to edit with
• Go back to View – Compact Controls to revert
to original view

38. Extras
• Find a definition of a
word
• Highlight the word
• Go to Tools – Define
• The definition will
appear • Find word count of your
document
• Go to Tools – Word Count
• The Word Count will appear

39. Share
You can share documents with others
• Click on the Share button
• Type in the email addresses
of the recipients or click on
choose from Contacts (see
more about this on next slide)
• Click Share and Save
• Click Done

40. Share
You can share documents with others and
send as a group
• Click on the Share button
• Click in the Add People
click on Choose from
Contacts
Click on Search and start typing a name, click
on it if it is the right name continue until you
have all the names you require. If you want to
make them a new group then click on Save
For more as Group.
choices see Click Done. Click and Share and Save. Click
following slides. Done.

41. Share
You can share documents with others and
send as a group
• Click on the Share button
• Click in the Add People
click on Choose from
Contacts
Click on a group
Click on All next to Select. If you want to
make them a new group then click on Save
as Group.
Click Done. Click and Share and Save. Click
Done.

42. Publish and Embed
Embed your documents into a Wiki or
Blog
• Go to File – Publish to the Web
• Click on Start Publishing
• Click OK

43. Publish and Embed
Embed your documents into a Wiki or Blog
• You can copy the link
to send to others so
that they can access
the document
OR
• Copy the embed code to embed
into wikis and blogs
• Click Close

44. Embed Doc in Wiki
• Click on the Edit button in your Wiki
• Click on the Widget button in the toolbar and
then Other
• Paste the code in
• You will have to add a little bit extra code to
set the size of the Google Doc (add what is in
yellow)

45. Embed Doc in Blog
• Click on the HTML button in your blog
• Click where the Doc is going to go
• Paste the code in
• You will have to add a little bit extra code to
set the size of the Google Doc (add what is in
yellow)

46. Organise files and folders
• Click on Create
• Click on Collection
• Type in a name and
click OK
If you are already clicked on
a collection, this new
collection will go in it.

47. Click on
Organise files and folders Home
There are 2 ways to organise your files
1. • Select one or more files
• Click on the Folder icon
• Select which collection the
files will go into
2.
• The second method is
to drag the files onto
the collections

48. Share folders
• Click on a folder and then
click on the arrow at the
end of the folder
• Click on Share and Share
again
• Type in the email addresses
of the recipients or click on
choose from Contacts
• Click Done

49. Make a Template
• Go to your Google Drive
• Select the file
• Go to More
• Click on Submit to Template
Gallery

50. Make a Template
• Enter in a description
• Select a Category
• Click on Submit Template