Documents, documents and more documents. Most of us work in organisations that rely on documentation. But do we manage them? This interactive session aims to answer key Information and Records Management (IRM) questions related to SharePoint: • What is IRM? • Why is IRM important? • How can SharePoint help with IRM? • What other Microsoft technologies can help with your IRM strategy? • How free tools can help with IRM? • What third party tools are out there to help with IRM? • The true cost of IRM? Technologies covered: • SharePoint 2013 • SharePoint Online • Exchange 2013 • Exchange Online • PowerShell • OneDrive for Business

1. Information and Records
Management in SharePoint
By Randy Perkins-Smart, BSc (Hons) MBCS CITP

2. http://www.nhs.uk/Conditions/Mastocytosis/Pages/Introduction.aspx
https://mydonate.bt.com/fundraisers/spsuk14

3. Thank You
Thank You to our sponsors!
Slides: h t t p : / / r a p s . c c / S P SUK 1 4
Slides: h t t p : / / r a p s . c c / s p s u k 1 4

4. Randy Perkins-Smart
 Twitter:
@SharePointRandy
 Email:
Randy@Perkins-Smart.net
 LinkedIn:
LinkedIn.com/in/RandyPerkins
 Blog:
SharePointRandy.com
Slides:
h t t p : / / r a p s . c c / s p s u k 1 4

7. http://en.wikipedia.org/wiki/New7Wonders_of_the_World
http://commons.wikimedia.org/wiki/File:Skyline_of_Dubai,_with_the_Burj_Khalifa_dominating.jpg

9. Data
Structure
Information
Information
Something of
Significant
Record

10. • Microsoft Office files
• Audio
• Video
• Combination of content
• Emails with Attachments
• CAD documents
• Business or legal criteria (read only)
• Evidence of Business Transaction (electronic or
physical)
• Subject to legal or policy-driven retention, disposition,
security or preservation rules.
• Describers Digital Content for purposes of legal
discovery
• Encompasses broad range of types of content

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13. Nationality Caveat Security Descriptors
UK Eyes Only Top secret Budget
CANUKUS Eyes Only Secret Commercial
AUSCANNZUKUS Confidential Honours
Restricted Management
Protect Medical
Unclassified Personal
Policy
Staff
Visits
Source: http://en.wikipedia.org/wiki/Classified_information_in_the_United_Kingdom

14. Auto Classification / Tagging

20. eDiscovery and Search Tools

23. British Basketball League
Cheshire Phoenix
Durham Wildcats
Glasgow Rocks
Leeds Force
Leicester Riders
London Lions
Manchester Giants
Eagles Newcastle
Plymouth University
Raiders
Sheffield Sharks
Surrey United
Worcester Wolves

24. National Basketball Association
Eastern Conference
Atlantic
Boston Celtics
Brooklyn Nets
New York Knicks
Philadelphia 76ers
Toronto Raptors
Central
Chicago Bulls
Cleveland Cavaliers
Detroit Pistons
Indiana Pacers
Milwaukee Bucks
Southeast
Atlanta Hawks
Charlotte Hornets
Miami Heat
Orlando Magic
Washington Wizards
Western Conference
Northwest
Denver Nuggets
Minnesota
Timberwolves
Oklahoma City
Thunder
Portland Trail Blazers
Utah Jazz
Pacific
Golden State Warriors
Los Angeles Clippers
Los Angeles Lakers
Phoenix Suns
Sacramento Kings
Southwest
Dallas Mavericks
Houston Rockets
Memphis Grizzlies
New Orleans Pelicans
San Antonio Spurs

25. Cheshire Phoenix
Durham Wildcats
Glasgow Rocks
Leeds Force
Leicester Riders
London Lions
Manchester Giants
Eagles Newcastle
Plymouth University Raiders
Sheffield Sharks
Surrey United
Worcester Wolves

30. http://harmon.ie/solutions-record-management

31. http://www.automated-intelligence.com
http://www.conceptsearching.com
http://www.contentworker.com
http://www.epona.com
http://www.gimmal.com
http://www.enableplc.com
http://sai-innovations.com
http://www.recordpoint.com.au
http://www.autonomy.com/offerings/ediscovery/
http://technet.microsoft.com/en-us/
library/dd298021(v=exchg.150).aspx
http://blogs.technet.com/b/exchange/archive/2012/09/26/in-place-
e-discovery-and-in-place-hold-in-the-new-exchange.aspx
http://blogs.technet.com/b/praveenkumar/archive/2013/07/19/sin
gle-item-recovery-in-new-o365.aspx

34. Heartbleed & OpenSSL
More details here: http://en.wikipedia.org/wiki/Heartbleed
POODLEbleed
Snowden

39. http://en.community.dell.com/dell-blogs/direct2dell/b/direct2dell/archive/2013/10/10/pci-and-cloud-q-amp-a-are-you-compliant.aspx

41. Compliance Tools

42. Demo
Data Loss Prevention (DLP)

45. Data Loss Prevention (DLP)

46. Demo
Information Rights Management (IRM)

48. Information Stores

52. http://www.viewdolabs.com/
http://www.adobe.com/uk/solutions/social-marketing.
html
https://engagor.com/

54. http://msdn.microsoft.com/en-us/library/office/hh967656%28v=office.14%29.aspx

59. http://en.wikipedia.org/wiki/2010_San_Bruno_pipeline_explosion
https://www.usfa.fema.gov/data/library/subject_guides/sub_sanbruno.html
http://extras.mnginteractive.com/live/media/site568/2010/0911/20100911_120051_sbfire5.jpg

61. Thank You
Thank you to our sponsors!
Slides: h t t p : / / r a p s . c c / S P SUK 1 4
Slides: h t t p : / / r a p s . c c / s p s u k 1 4