1) The document discusses tools for managing the peer review process, including tools for manuscript submission, the editorial process, and peer review. 2) It provides examples of metadata collection, supplemental material submission, file type support, and linking manuscripts to funding sources during submission. 3) During peer review, it describes tools for selecting and inviting reviewers, automated reminders, plagiarism checking, and transferring manuscripts between journals.

1. TOOLS FOR EFFECTIVELY AND EFFICIENTLY
MANAGING THE PEER REVIEW PROCESS
IAN POTTER
GLOBAL BUSINESS DEVELOPMENT MANAGER, SCHOLARONE
25 OCTOBER 2013
SCIELO 15, SĀO PAULO, BRAZIL

2. PUBLISHING OUTPUT
Papers with Latin American Authors
Web of Science, 2008-2012
50,000
!46,938!!
45,000
40,000
!37,791!!
35,000
BRAZIL
30,000
MEXICO
ARGENTINA
25,000
CHILE
20,000
COLOMBIA
15,000
!14,007!!
!12,744!!
10,000
5,000
-
!10,224!!
!7,434!!
!7,062!!
!4,226!!
!8,782!!
!6,891!!
!5,375!!
!2,845!!
2008
ALL OTHERS
2009
2010
2011
2012
!2

3. PUBLISHING OUTPUT
Top Journals for Latin American Authors
Web of Science, 2008-2012
PHYSICAL REVIEW B
ASTROPHYSICAL JOURNAL
CADERNOS DE SAUDE PUBLICA
LECTURE NOTES IN COMPUTER SCIENCE
ASTRONOMY ASTROPHYSICS
PHYSICAL REVIEW D
2008
CIENCIA SAUDE COLETIVA
2009
REVISTA BRASILEIRA DE ZOOTECNIA BRAZILIAN
2010
QUIMICA NOVA
2011
FASEB JOURNAL
2012
ZOOTAXA
PLOS ONE
AIP CONFERENCE PROCEEDINGS
CIENCIA RURAL
0
500
1,000
1,500
2,000
2,500
!3

4. SUBMISSION GROWTH
Total&Submissions&(2009&to&2012)&
300000"
250000"
200000"
United"States"
China"
United"Kingdom"
150000"
India"
Japan"
Brazil"
100000"
50000"
0"
2009"
2010"
2011"
2012"
Brazil is 16th
largest originator
of submissions in
ScholarOne
Manuscripts
!4

5. SCIELO FOCUS
SUBMISSIONS FROM SCIELO NETWORK
35000"
Spain
30000"
25000"
Brazil
Argen-na"
Brazil"
Chile"
Colombia"
20000"
Costa"Rica"
Cuba"
Mexico"
Paraguay"
15000"
Peru"
Portugal"
Spain"
Uruguay"
10000"
Venezuela"
Portugal
Mexico
Argentina
5000"
0"
2009"
2010"
2011"
2012"
!5

6. Tu
in
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Ch
"
ly"
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iw
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Ta
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rk
ey
"
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ico
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ay
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yp
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ite
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St
at
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Co
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kis
ta
n"
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rtu
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ai
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ge
ria
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m
ic"
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di
2000"
ile
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nd
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"
ep
ub
lic
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"Is
Ira
In
il"
Br
az
SCIELO JOURNAL FOCUS
SUBMISSIONS TO SCIELO SITES
Submissions)to)SciELO)ScholarOne)Manuscripts)Sites)2012)to)date)
12000"
10000"
8000"
6000"
4000"
Submissions
from outside
SciELO region
0"
!6

7. AN ANATOMY OF THE PEER REVIEW
PROCESS
Manuscript
Submission
collection of files
and metadata
Production
Editorial Process
processing and management of submitted manuscripts
editor assignment and peer review
Checks
ensure
manuscripts are
ready
Editor
Assignments
pass to suitable
editor
Review
select, invite, and
assign suitable
reviewers
preparation of
accepted
manuscripts
Publication
print & online
Decision
fate of the
manuscript
Select
reviewers
Invite
reviewers
Assign
reviewers
Reviewers
Score
!7

8. MANUSCRIPT SUBMISSION TOOLS
• Metadata collection collect all key manuscript information during
submission
• Supplemental material collect all data whether or not for review
• File type support flexible support for various submission formats (including
LaTeX)
• FundRef link manuscripts to funding source
!8

9. METADATA COLLECTION
COLLECT ALL KEY INFORMATION
Information can be
collected
throughout the
submission process
This is includes
configurable
custom questions
!9

10. SUPPLEMENTAL MATERIAL
COLLECT ALL INFORMATION & FILES
Configurable file
designations allow
easy identification and
categorisation of
author-submitted files
Designations can be
selected by authors
during submission...
...and files are
automatically sorted
into correct categories
and appended if
necessary to the proof
!10

11. FILE TYPE SUPPORT
INCLUDE LATEX, OTHER DATA
Collect all kinds of
files including LaTeX
& supplementary
Import pre-preprints
from arXiv.org
!11

12. FUNDREF
LINKING FUNDING TO OUTCOMES
ScholarOne Manuscripts
can collect funder
information during
manuscript submission
!12

13. FUNDREF
LINKING FUNDING TO OUTCOMES
Funding
information can
be collected
during submission
Linking research
funding with
research outcomes
This becomes
associated with
the manuscript
and will passed
along to publisher
with all other
metadata after
acceptance
!13

14. EDITORIAL TOOLS
•
•
•
•
•
•
•
•
ORCID manage user identities
Electronic forms manage copyright & legal requirements
Reports analyse editorial data for journal planning
Plagiarism checking ensure manuscripts are original
Duplicate submission checking avoid publishing mistakes
Open access tools to aid open access publishing
Manuscript transfer move manuscripts between publications
E-commerce collect fees at submission or after acceptance
!14

15. ORCID
MANAGING USER IDENTITIES
Publications
Funding
Agencies
Affiliations
ScholarOne
Publishers
ORCID Registry
!
Ian Potter
0000-0002-5356-805X
Works
Patents
Grants
Initial functionality
Allow users to add ORCID
to account
Next release (4.14 December 2014)
‣ Validate well-formed INSI 16-character ORCID
‣ Retrieve ORCID from registry
‣ Push–pull account information from ORCID registry
Researchers
Institutions
Repositories
!15

16. ORCID
MANAGING USER IDENTITIES
Register for an
associate an account
with an ORCID
ORCID becomes
integral to the system
and links out to the
users ORCID profile
!16

17. or
ELECTRONIC FORMS
EFFICIENTLY MANAGE PAPERWORK
E-forms can be
tracked as part
of the workflow
Any number of forms
(e.g. copyright) can
be sent to author(s)
Send Form
Automated
reminders
based on
journal
schedule
reminders
l
Emai
Author
Completes
Forms
Complete
Authors can
complete directly in
their Author Centre
Skip for
Now
Manuscript can be
held until forms
complete or continue
to be processed
and completed online
(download option available)
!17

18. REPORTS
ANALYSE YOUR DATA
Reports are integrated
directly into the system
Standard
reports cover
key areas of
interest
Filters and
other features
are available
Build-yourown reports
let users
construct
custom
reports from
any data
Data is drag-and-dropped into the
report table. Reports can be saved
and scheduled for email distribution
!18

19. ITHENTICATE
CHECK FOR PLAGIARISM
Manuscript
files can be
sent to
iThenticate
Originality report
is returned based
on CrossCheck
comparison
A full history of all
checks is retained
Full details can
be seen in the
originality report
!19

20. DUPLICATE SUBMISSION CHECK
AVOID MULTIPLE SUBMISSIONS
Manuscripts
can be checked
for potential
duplicates
Results on
based on title
& authorship
matching
criteria
Checks can be
within a single title
or across several
!20

21. OPEN ACCESS
E-commerce
at submission
Authorship
Submission
Review
Manuscript
Transfer
Custom
Metadata
E-commerce
post-accept
Production
Online
Publication
Print
Publication
Metadata
Collection
Repository
free access –
immediately/
embargoed
!21

22. MANUSCRIPT TRANSFER
Journal A
peer-review
All manuscript
data, files, and
completed
reviews are
transferred
Ms
Editor
Recs
Reviewer
Reports
Transfer decision
for manuscripts
that may be
suitable for
publication in
another title
XML
Transfer decision
type and
receiving journal
Transfer:
author can
confirm
Journal B
Journal E
Journal C
Journal D
!22

23. E-COMMERCE
COLLECT & MANAGE PAYMENTS
Submission
Fees can be
collected during
submission or...
Payments can
be managed
Postacceptance
e-commerce
is a trackable
workflow task
Original
Revision
Post Acceptance
...after
acceptance
Authors pay directly
through the system
Configurable
options include
payment card and
payment formula
!23

24. PEER-REVIEW TOOLS
• Efficient tracking and management configurable workflows and
dashboards for visual tracking of manuscripts through the peer review process
• Managing reviewer selections selection, automation, and reminder
tools
• Finding the best reviewers search and Reviewer Locator tools
• Automated reminders chasing pending reviewers without effort
• External searches extend your internal database
!24

25. PEER REVIEW PROCESS
EFFICIENT MANAGEMENT
Set your required
number of reviews
See manuscripts
ready for reviewer
invitation
See manuscripts
awaiting
assignment
(reviewers can
respond
automatically)
The dashboard always shows which
manuscripts need reviewer selection,
invitation, or assignment
See manuscripts
awaiting scores
!!
Each step has a schedule – overdue manuscripts can
be listed separately and reminders automated
!25

26. PEER-REVIEW TOOLS
MANAGE REVIEWER SELECTIONS
Editors can search the
journal’s database
with a range of search
tools to find reviewers
Alternate reviewer
lists can be created.
Reviewers are invited
as others decline
Reviewers who don’t
respond to invites
can be automatically
declined
!26

27. PEER-REVIEW TOOLS
REVIEWER LOCATOR
Reviewer Locator automatically
returns reviewer suggestions
from the Web of Science.
Suggestions can be added
directly to the selection list
All data is linked
for additional
information and
publication
history
!27

28. PEER-REVIEW TOOLS
AUTOMATED REMINDERS
All workflow
tasks are
allotted a
number of days
to completion
Reminders can
be dispatched
before or after
this date
and also when the
task is completed,
when it becomes
due, or is abandoned
ail
Em
All reminders and
email templates
are journalconfigured
!28

29. AN ANATOMY OF THE PEER REVIEW
PROCESS REPRISED
Manuscript
Submission
collection of files
and metadata
supplementary
files | LaTeX |
metadata
collection |
FundRef
Production
Editorial Process
processing and management of submitted manuscripts
editor assignment and peer review
Checks
ensure
manuscripts are
ready
Editor
Assignments
pass to suitable
editor
Review
select, invite, and
assign suitable
reviewers
preparation of
accepted
manuscripts
Publication
print & online
Decision
fate of the
manuscript
production tools
!
web services API
iThenticate |
duplicate
submission
checks | eforms | ORCID |
reports
Select
reviewers
Invite
reviewers
Assign
reviewers
search & finder
tools |
automation &
reminders |
shared data
portals |
external
searches
Reviewers
Score
!29

30. QUESTIONS & FURTHER
INFORMATION
email ian.potter@thomsonreuters.com
!30