The document discusses 38 things that can be done with print files besides printing them, including converting file formats, extracting data, making changes prior to printing, document accessibility, archive management, and multi-channel distribution. Specifically, it outlines how print stream transforms allow files to be output to different devices, formats to be converted, and data to be extracted for indexing, integrity tracking, and recomposition. Document reengineering is also discussed for adding barcodes, finishing info, and making compliance, accessibility, and transpromo changes. The document promotes these strategies as ways for organizations to leverage existing print streams and do more with less through initiatives like accessibility services, archive solutions, and multi-channel distribution.

1. June 22, 2011 Xplor International Webinar 1 Ernie Crawford, M-EDP Crawford Technologies Inc. 33+5 Things you can do with a print file besides printing it Why not follow us on Twitter, Like us on Facebook and join our LinkedIn Group. Links to all of these available at crawfordtech.com/about

2. Introducing Crawford Technologies Founded in 1995 and based in Toronto, CrawfordTech is a privately held global software company On PROFIT 100 list of fastest growing companies in Canada Core competency is in transaction print stream and document production software, including: Automated Document Factory and Integrity solutions Document Re-engineering solutions Print stream conversions/transform solutions Document Archive Solutions Document integration/workflow solutions Document Accessibility Services

4. What do you want to do with them?

5. Why would you want to?

8. Extract data from them for integrity and tracking purposes

9. Look at them for proofing purposes

10. Make changes before you print them

11. Transpromo, optimization, barcodes, etc.

12. Save them for the future

13. Mail optimization for cost savings

14. Address document accessibility requirements

16. Print Stream Transforms Convert from one print format to another Typically automated with spooler or workflow tool PCL HTML PDF PS XES AFP Line Printer Data XML Xerox LCDS/Metacode IJPDS

17. Extract data Document Integrity tracking and reporting Document tracking Automated Document Factory Intelligent inserters Indexing print file Reprint Archive indexing and management Extract for reconstruction Recomposition or storage in XML/CSV April 5-7, 2011 Xplor International Conference & Vendor Forum 8

18. Document Reengineering Add bar codes Add QR Codes for multi-channel communications Add Intelligent Mail Barcodes Postal Sortation Add finishing information (tray pulls, etc.) Index for ADF Create print run manifests for file-based inserters & Post Office

19. Document Reengineering Means making changes to bills, statements and other mission-critical transactional customer communications post-composition. Provides the ultimate in flexibility for the printing and mailing of transactional customer communications that are created using legacy print streams.

20. Automated Document Factory andDocument Integrity Solutions Audit Automated reprint Track for compliance purposes Ensure duplicates are not printed and mailed Cross reference to ensure printing has been done and on time

21. Document Accessibility Services Extract content and convert into Alternate Formats: Braille Large Print Audio eText Accessible PDF Mobile formats for smart phones

23. Enterprise Content Management (ECM)

24. Report Output Management

25. eDelivery

26. Electronic Envelope

27. Digital Postal MailPCL HTML PDF PS XES AFP Line Printer Data XML Xerox LCDS/Metacode IJPDS

29. Extract pages and combine with other pages from other print files

30. Commingling

33. Adding color to legacy black & white applications

34. Detect available white space to apply text and image-based marketing content there

35. Merge PDFs for marketing, regulatory or other informational purposes (Printserts)

36. Add PURLS (personalized URLs)

37. Add QR codes to direct smart-phone savvy customers to relevant offers and info

38. Add color to black & white applicationsGo from this … … to this for a fraction of the traditional cost

39. Streaming Multi Channel Distribution Suppressing hardcopy for customers taking alternative delivery methods Providing documents the way each customer wants them

41. Document Reengineering

42. eDelivery

43. Document Accessibility ServicesPrint & Mail Streaming Smart Phones Streaming Streaming Online Streaming Accessibility

45. Electronic Envelope – combine inserts in electronic document

46. Archive & view

47. Store in ECM

48. Report Output Management System

49. Combine multiple print files

50. Extract pages and combine with other pages from other print files

51. Commingling

52. House-holding

53. Redesign/Reformat

54. Compliance formatting and content changes

55. Change to/from duplex/simplex

56. Transpromo

57. Replace white space with 1:1 targeted messages and graphics

58. Convert to color

59. Printserts

60. Multi Channel distribution

61. Mobile delivery

63. Operational Document Re-engineering

64. Automated Document Factory/Document Integrity/Production Management Systems

65. Document Accessibility Services

66. Archive Management Systems/ECM Integration

67. Commingling and print file combining software

68. Transpromo Document Re-engineering

70. Using Document Re-engineering and Print Stream Transforms, many organizations are leveraging their Print Streams to achieve many innovative, successful and profitable mileposts with minimal investments

71. This includes leading edge initiatives such as Transpromo, Document Integrity Solutions, Archive, Online Viewing, and Electronic Document Distribution

72. Document Accessibility Services can address the percentage of customers with disabilities allowing you to address100% of your customers