SlideShare ist ein Scribd-Unternehmen logo
1 von 53
Downloaden Sie, um offline zu lesen
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

                                       CONTENTS


   Chapter No                                 Title                                 Page No
                  Introduction
                  1.1 Background of the study                                       4
                  1.2 Industry Profile                                              5
                  1.2.2 Meaning of Lubricant                                        5
                  1.2.2 Manufacturing Process of Lubricating Oil                    5
                  1.2.3 Global Scenario                                             9
                  1.2.4 Indian Scenario                                             10
        1         1.3 Company Profile                                               12
                  1.3.1 Castrol Shekar Agencies                                     13
                  1.3.2 About Castrol and its distributors in India                 14
                  1.3.3 Product line                                                16
                  1.3.4 Few facts about Castrol India Limited                       20
                  1.3.5 Brief about the competitors of Castrol and their analysis   22
                  1.4 Vision, Mission and Objectives                                29

                  Organisational Structure
                  2.1 Corporate Organization structure                              31
        2         2.2 Departmental Organization                                     32
                  2.3 Authority and Responsibility relationship                     32

                  Functional Areas
                  3.1 HR Department                                                 35
                  3.1.1 Objectives                                                  35
                  3.2 Marketing Department                                          36
        3         3.3 Operations Department                                         37
                  3.4 Finance Department                                            38
                  3.4.1 Objectives                                                  38
                  3.5 Distribution and Logistics Departments                        38

                  SWOT Analysis                                                     41
                  4.1 Strength and Weakness                                         42
        4         4.2 Opportunities and Threats                                     42
                  4.3 Problem Identification and solution in any specific area      42

                  Observations, Suggestions and Conclusion
                  5.1 Major Findings                                                47
        5         5.2 Suggestions                                                   48
                  5.3 Learning’s from the Organizational Study                      49
                  Conclusion                                                        49


                                               1
MP Birla Institute of Management           Castrol
                                       Shekar Agencies



                  Annexure
                  Balance Sheet           51
                  Bibliography            53




                                   2
MP Birla Institute of Management           Castrol
                                       Shekar Agencies




     INTRODUCTION




                                   3
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

1. INTRODUCTION


1.1 BACKGROUND OF THE STUDY


This study was carried out, as part of the MBA curriculum prescribed by the Bangalore
University, after the 1st year of the MBA programme i.e. after the 2nd semester and before
the commencement of the second year i.e. before the 3rd semester of the MBA programme.
We had to undergo summer training in the corporate sector for hands on experience, where
we get an opportunity to put into practice the knowledge gained during the entire first year.
Hence, the organizational study was conducted at Shekar Agencies, Bangalore, for a period
of 5 weeks. The organization was studied on an overall basis.

The objective of our study was to:

      Understand the structure of Shekar Agencies and how it functions.
      Understand the different facets of the environment in which the organization operates.
      Understand the culture of Shekar Agencies.
      Know about the decision-making processes in Shekar Agencies.




The process or methodology used in this study was:

      Learn about the working environment of Shekar Agencies.
      Sketch the organizational hierarchy.
      Assess the performance of Shekar Agencies.
      Study the procedures, functions and activities of Shekar Agencies employees.
      To examine the changes in the environment and how best Shekar Agencies can
       achieve its objectives.




                                               4
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

1.2 INDUSTRY PROFILE

1.2.1 Meaning of Lubricant
The word ‘LUBRICANT’ means a substance such as grease or oil which reduces
friction when applied as a surface coating to moving parts. It may also have the
function of transporting foreign particles. The property of reducing friction is known
as lubricity.




1.2.2 Manufacturing Process of Lubricating Oil
Lube oil is extracted from crude oil, which undergoes a preliminary purification
process (sedimentation) before it is pumped into fractionating towers. A typical high-
efficiency fractionating tower, 25 to 35 feet (7.6 to 10.6 meters) in diameter and up to
400 feet (122 meters) tall, is constructed of high grade steels to resist the corrosive
compounds present in crude oils; inside, it is fitted with an ascending series of
condensate collecting trays. Within a tower, the thousands of hydrocarbons in crude oil
are separated from each other by a process called fractional distillation. As the vapours
rise up through the tower, the various fractions cool, condense, and return to liquid
form at different rates determined by their respective boiling points (the lower the
boiling point of the fraction, the higher it rises before condensing). Natural gas reaches




                                                5
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies




                            Crude oil distillation process




A good lubricant possesses the following characteristics:

      High boiling point.
      Low freezing point.
      High viscosity index.
      Thermal stability.
      Corrosion prevention.
      High resistance to oxidation.

The most important function of lubricants is the reduction of friction and wear and in
some cases; the relative movement of two bearing surfaces is only possible if a
lubricant is present. In times when saving energy and resources and cutting emission
have become central environmental matters, lubricants are increasingly attracting
public awareness. Scientific research has shown that 0.4 % of gross domestic product

                                              6
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

could be saved in terms of energy in Western industrialized countries if current
tribological knowledge, i.e. the science of friction, wear and lubrication, was just
applied to lubricated processes.

Apart from important applications in internal combustion engines, vehicle and
industrial gearboxes, compressors, turbines or hydraulic systems, there are a vast
number of other applications which mostly require specifically tailored lubricants.

This is illustrated by the numerous types of greases or the different lubricants for chip-
forming and chip-free metalworking operations which are available. Between 5000 and
10 000 different lubricant formulations are necessary to satisfy more than 90 % of all
lubricant applications.

If one thinks of lubricants today, the first type to come to mind are mineral oil based.
Mineral oil components continue to form the quantitatively most important foundation
of lubricants. Petrochemical components and increasingly derivatives of natural,
harvestable raw materials from the oleo-chemical industry are finding increasing
acceptance because of their environmental compatibility and some technical
advantages.

On average, lubricating oils, which quantitatively account for about 90 % of lubricant
consumption, consist of about 93 % base oils and 7 % chemical additives and other
components (between 0.5 and 40 %). Worldwide, there are 1380 lubricant
manufacturers ranging from large to small. On one hand there are vertically-integrated
petroleum companies whose main business objective is the discovery, extraction and
refining of crude oil. Lubricants account for only a very small part of their oil business.
At present, there are about 180 such national and multinational oil companies engaged
in manufacturing lubricants. The 1200 independent lubricant companies mainly
concentrate on the manufacturing and marketing of lubricants and view lubricants as
their core business. While the large, integrated companies focus on high-volume
lubricants such as engine, gear and hydraulic oils, many independent lube companies
concentrate on specialties and niche business, where apart from some tailor-made
lubricants, comprehensive and expert customer service is part of the package.




                                                7
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

The top 1 % of the world’s manufacturers of finished lubricants (of which there are
more than 1380) account for more than 60 % of global sales; the other 99 % share less
than 40 %.



             World ranking of the largest manufacturers of lubricants (2005)


                1. Shell Great                     Britain/The Netherlands
                2. Exxon Mobil                     USA
                3. BP (Castrol)                    UK
                4. Petrochina/Sinopec              China
                5. Chevron                         USA
                6. Lukoil                          Russia
                7. Fuchs                           Germany
                8. Nippon Oil                      Japan
                9. Valvoline                       USA
                10. Idemitsu                       Japan
                11. Conoco Phillips                USA
                12. CPC                            Taiwan
                13. PDVSA                          Venezuela
                14. Repsol                         Spain
                15. Indian Oil                     India
                16. Agip                            Italy
                17. Yukos                          Russia


             World ranking of the largest manufacturers of industrial lubricants (2005)


                1. Exxon Mobil                     USA
                2. Shell                           Great Britain/Netherlands
                3. Petrochina/Sinopec              China
                4. Chevron                         USA
                5. BP (Castrol)                    UK
                6. Fuchs                           Germany
                7. Nippon Oil                      Japan

                                               8
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies



               8. Idemitsu                         Japan
               9. Total                            France
               10. Lukoil                          Russia
               11. PDVSA                           Venezuela
               12. Yukos                           Russia
               13. Repsol                          Spain
               14. Agip                            Italy
               15. Valvoline                       USA
               16. Conoco Phillips                 USA



1.2.3 Global Scenario
Declining demand growth of automotive lubricants, increasing competition on account
of the presence of a large number of players, and increasing raw material costs and
marketing expenditure are leading to declining player margins in the lubricant industry.

Global demand for lubricants in the world is estimated at around 41 million (mn) KL.
Automotive lubricants account for around 54%, Industrial lubricants for around 41%
and Marine lubricants for the balance.

Globally, the lubricants industry has been growing at 2.0-2.5% per annum in the past
five years. In developed countries, automotive lubricants have been growing at a slower
rate of 1.0% per annum on account of the saturation of vehicle population, improved
engine technology and better quality of oil.

The region wise distribution of lubricant demand worldwide is shown below:




                                               9
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies


                                          Regionwise Demand


                                                               Asia Pacific
                                   North America
                                                                  25%
                                       28%




                                                                   Europe
                                                                    35%
                Central -
                Southern
                America
                  12%




Asia is the third largest market for lubricants in the world and is expected in future to
grow at a faster rate as compared to other developed markets. Asia’s share in the world
lubricant market has increased from 22% in 1993 to 25% in 1998. The per capita
consumption of lubricants in different countries is shown below:


                                                   Per Capita Consumption
                            Country
                                                            (Kg)
                            America                          31.0
                             Europe                         14.0
                             China                          2.0
                              India                         1.0




1.2.4 Indian Scenario

India is the sixth largest lubricant market in the world, with a consumption of around
1.12 million KL in 1998-99 (an effective market size of Rs. 55-60 bn.) as against an
installed capacity of 1.6 million KL and has grown at a CAGR (Compound Annual
Growth Rate) of around 7.0% over the period 1993 to 1998. However, with the
industrial downturn and also slower growth in the automobile sector, the growth of the
industry has slowed down to around 4.0% in the last few years.

                                                   10
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies

Till 1993, the Indian Lubricant industry was totally controlled by the Government, with
the Oil Co-ordination Committee (OCC) controlling all aspects of the Industry. Thus,
the industry was dominated by the oil Public Sector Units (PSU) - Indian Oil
Corporation Limited (IOCL), Hindustan Petroleum Corporation Limited (HPCL) and
Bharat Petroleum Corporation Limited (BPCL). Castrol was the only major private
sector player in the industry. The market shares of the key players in the industry as in
1998-99 are given below:




                                Market share - Lubricants
                                         Tide Water Elf
                              Gulf Oil              3%
                                             4%
                                6%
                                                          Others
                                                           6%
                           Castrol                                       IOC
                            19%                                          34%



                                BPCL
                                 8%                       HPCL
                    IBP                                   18%
                    2%




The lubricant industry in India can be broadly classified into two segments -
Automotive Lubricants and Industrial Lubricants, with automotive lubricants
accounting for over 60 % of the total lubricant market.

The automobile lubricant market has grown at around 4% from 1993-94 to 1998-99,
with the commercial vehicle segment accounting for about 70% of the total
consumption of automotive lubricants. India’s per capita consumption of automotive
lubricants is low at around 1 Kg per annum on account of the low penetration of
automobiles in the country.

India has the second largest railway network, fifth largest mining industry and is the
twelfth most industrialised nation in the world. Hence, industrial lubricants account for

                                                  11
MP Birla Institute of Management                                                      Castrol
                                                                                  Shekar Agencies

about 40% of the total lubricant market in India and have grown at a CAGR of 13%
from 1993-94 to 1998-99.

In 1993, the Government liberalised the lubricants sector and announced a number of
regulatory changes. These included –

    Entry of foreign companies into the Indian market.
    Decanalization of imports of base oil.
    Decontrol of pricing of base oil.
    Reduction in customs duty on base oils (progressively reduced from a peak of
       85% to the current level of 25%).

The deregulation of the lubricant industry has had a severe impact on the structure of
the Indian lubricants market. Lubricants have the highest margin among refined
petroleum products. Companies earn between 20-30 times more from selling lubricants
than other petroleum products. Such a lucrative business encouraged foreign majors
like Shell, Exxon, Mobil, Caltex, Elf etc., to enter the Indian market. Currently, the
industry is highly fragmented with over thirty players as compared to the five in 1993.
The share of public sector companies has declined from 90 % in 1991 to less than 70 %
in 1999. The change in the market share has been predominantly on account of rapid
developments in technology, marketing, and distribution strategies of companies.




1.3 COMPANY PROFILE



             Company                                        :       Castrol Shekar Agencies

             Proprietor                                      :      Rajshekar. G. Rao

             Operations Managers                             :      Hari Prasad

             Managers                                           :   Ranjini

                                                                :   Gowda

             Auditors                                        :      Shradha


                                               12
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

1.3.1 Castrol Shekar Agencies

Founded in 1998 on a very small scale, Castrol Shekar Agencies was a small business
designed to meet the needs of the ever changing technology in the manufacturing world
by supplying quality lubricants. They have 2 branches currently in Bangalore,
Karnataka which is also the home which plans to expand to all over Karnataka within
few years.

Castrol Shekar Agency was the pilot effort by Castrol India Limited in Southern
Karnataka and over the years Shekar Agency has become the second largest distributor
for Castrol in India.

Castrol Shekar Agencies was established as a proprietorship with the intention of
selling quality lubes along with unmatchable solutions and end to end services to the
manufacturing world in Bangalore. All aspects of the business will be documented to
ensure customers can count on the same results every time. It is these documents that
will become the basis of ownership. The proprietor will use his or her name as the
guarantor of each service. Therefore, the proprietor must embody the vision and
mission of Castrol Shekar Agencies in line with Castrol’s vision and mission.

As Castrol Shekar Agencies was a part of South-India’s pilot project they are proud to
be associated with the brand Castrol and its product line and also it was an initiative
taken by Castrol India to turn this agency to a pilot distributor in South-India where it
was initially a CCC (Customer Care Centre) and after many years attained the status of
being a Castrol distributor.

Castrol Shekar Agencies are the only authorised dealers for Castrol’s products in
Bangalore and are enjoying monopoly since the time of its inception. From the time of
its inception till date they have grown from just 15 employees to more than 150
employees catering to different business needs and meeting the demands of the
competitive market.




                                              13
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

1.3.2 About Castrol and its distributors in India

The History of Castrol in India dates back to 1910 when certain automotive lubricants
from C. C. Wakefield and company made an entry in the Indian Market. In 1919, C. C.
Wakefield and company setup its first overseas branch office in India and commenced
operations as a trading unit. Today, Castrol India Limited is the second largest player in
the Indian lubricant industry and is the market leader in the retail automotive lubricant
segment. Castrol India is a part of the BP group worldwide.

Castrol India Limited is a Public Limited Company with 70.92% of the equity held by
Castrol Limited UK (part of BP Group). In 2003 the company's turnover was
Rs.1360.51 crores and Profit after tax was Rs. 137.38 crores.

From a minor oil company, with a share of about 6% in 1991, Castrol India has grown
to become the second largest lubricant company in India with a market share of around
22%.

Castrol India manufactures and markets a range of automotive and industrial lubricants.
It markets its automotive lubricants under two brands - Castrol and BP. The company
has leadership positions in most of the segments in which it operates including
passenger car engine oils, premium 2-stroke and 4-stroke oils and multigrade diesel
engine oils. Castrol India has the largest manufacturing and marketing network
amongst the lubricant companies in India. The company has 5 manufacturing Plants
across the country, including a state-of-the-art plant in Silvassa. The company reaches
its consumers through a distribution network of 270 distributors, servicing over
70,000.retail outlets.

Castrol India has clearly demonstrated its commitment to Indian consumers for over 80
years, by offering its international range of high performance products backed by the
highest level of customer service. The company has managed to gain sustainable
competitive advantage through:

       Distinctiveness driven by continuous innovation in all areas of business

       Winning culture and a desire to excel

       Strong meaningful relationships with all stakeholders


                                                14
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

On 19 March 1899, Charles Cheers Wakefield started up an oil company.

Within 10 years, a new lubricant was produced that would revolutionise transport in the
first half of the twentieth century – it was called ‘Castrol’.

The success of our company owes much to the original philosophy of Charles
Wakefield. He drew on the help and encouragement of his customers in developing his
new Castrol Oils, because he had the foresight to see that working in partnership was
the best way to achieve success for both parties. This rationale is as relevant to us today
as it was then.

Castrol now employs over 12,000 people in more than 130 countries.

They work at the forefront of advanced technology and are the world leader in the
development of motor oils.




CASTROL ACQUIRED BY BP: JULY 2000

With the acquisition of Castrol by BP, Castrol has become the leading brand within
BP’s lubricants business. Castrol was selected by BP because it was seen as one of the
great lubricants brands in the world, with a name that is synonymous with superbly
engineered products of the highest quality.

It has been a very successful union. Castrol’s creative and innovative marketing and
brand management expertise has fitted well with BP’s ability to build highly profitable,
performance-driven businesses. Today, a distinctive global lubricants operation is
taking on all competitors…and winning over customers in markets across the world.



INDUSTRIAL LUBRICANTS & SERVICES…SHAPING TECHNOLOGY

Castrol Industrial, part of BP's Refining & Marketing division, is a leading global
player in its own right, supplying the equipment manufacturing and industrial
maintenance industries with a unique and diverse range of essential products and
technical support services.




                                                15
MP Birla Institute of Management                                                  Castrol
                                                                              Shekar Agencies

Every day, we harness our unrivalled knowledge and expertise in high performance
lubricants and metalworking fluids – and share best practice with our customers.

Around the world, we work with our customers to introduce and exploit all the benefits
of improved process efficiencies. To support this, we maintain strategically located
technology centres as well as machining test centres in Asia, Europe and North
America.

Their offers include a wide range of product support services to boost performance and
profitability across different customer locations and manufacturing sites.

They understand the challenges of implementing the right processes in the right places.
For the maximum convenience of our customers, we operate from a broad network of
sales and support locations and channels.




100+ YEARS’ EXPERIENCE IN HIGH PERFORMANCE LUBRICANTS AND
METALWORKING FLUIDS

Castrol Industrial is the ideal partner for Equipment Manufacturers and Industrial
Maintenance companies the world over. Our knowledge enables us to select and apply
the combination of products and services that most positively impact productivity,
quality and costs in your manufacturing operations.

1.3.3 Product line




                                              16
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

Our comprehensive range of world-class lubricants deliver the performance you need in
every application, including the most demanding and capital intensive, where leading
edge lubrication technology is vital.

From gear oils to greases, our standard and high performance lubricants can help your
equipment run smoothly, even in the most difficult environments, and for long periods
of time – giving you improved reliability.




With emphasis on your process reliability, we have developed a comprehensive range
of premium metalworking fluids.

Our compatible products are formulated to give world-class performance and improve
your quality and productivity at reduced overall process costs, as well as allowing you
to meet your environmental and safety regulations.




                                             17
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies




Once seen as a necessary evil, industrial cleaning has become a crucial element of the
value chain within many industrial manufacturing processes. In recent years,
cleanliness requirements have increased significantly to guarantee accurate quality,
functionality and lifespan of parts and components, and to facilitate optimum surfaces
for subsequent treatments such as heat treatment or coatings.

Castrol offers you a comprehensive range of world-class industrial cleaners and product
support services that will help you to:

      Achieve more reliable cleanliness of finished parts
      Improve Health and Safety and reliability performance
      Boost productivity through reduced scrap rates
      Lower your cleaning costs

Our range of user-friendly and environmentally responsible industrial cleaners offers
you the choice of:

Hydrocarbon Solvent Cleaners – Specially formulated with selected hydrocarbons,
delivering excellent solvency for mineral oils, fats, greases and other soils typically
found in manufacturing.

      Castrol Techniclean

Aqueous Process Cleaners – Allow flexibility of choice in delivering cleaning
performance, depending on the equipment to be used.



                                              18
MP Birla Institute of Management                                                  Castrol
                                                                              Shekar Agencies

      Castrol Careclean
      Castrol Flexiclean
      Castrol Techniclean

Maintenance Cleaners – Divided into two categories: Industrial Floor Cleaners –
liquid alkaline degreasing and cleaning solutions for cleaning industrial floors; and
Machine Tool/System Cleaners – light-to-heavy-duty machine tool cleaners and
disinfectants.




Metal corrosion affects virtually everyone every day. Whenever base metals or related
articles are produced, there is a risk of corrosion – and whenever this occurs, it costs
money and eats into profits.

We have focused on preventing corrosion with our comprehensive range of world-class
corrosion preventives and product support services that will help you to:

      Achieve more reliable protection of finished parts
      Improve Health, Safety and Environmental (HSE) performance
      Boost productivity through reduced scrap rates and waste

Dewatering fluids, mill oils or soluble corrosion preventives – our product range covers
all your industrial requirements, so you can choose the best product from the following
to suit your needs:

Solvent based dewatering corrosion preventives – Dewatering agents with excellent
water displacing and penetrating properties and corrosion preventives.

                                              19
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

      Castrol Rustilo
      Castrol Safecoat

Neat corrosion preventive oils – Economical and efficient corrosion preventive oils for
all surface protection requirements.

      Castrol Rustilo
      Castrol Safecoat

Aqueous corrosion preventives – Synthetics, soluble oils and micro-emulsions allowing
multiple degrees of freedom in process design.

      Castrol Aquasafe
      Castrol Rustilo



1.3.4 Few facts about Castrol India Limited




                                             20
MP Birla Institute of Management            Castrol
                                        Shekar Agencies




                                   21
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

1.3.5 Brief about the competitors of Castrol and their analysis

As the distributors are dependent on the sales of Castrol any impact on Castrol will
affect them directly as sales drop significantly. A few of the major competitors for
Castrol in India are mentioned below.




Indian Oil

Indian Oil Corporation Ltd. is India’s largest company by sales with a turnover of
Rs. 4,09,957 crores ($ 85,550 million) and profit of Rs. 3,955 crores ($ 825 million)
for the year 2011-12.

Indian Oil is the highest ranked Indian company in the latest Fortune ‘Global 500’
listings, ranked at the 83rd position. Indian Oil's vision is driven by a group of dynamic
leaders who have made it a name to reckon with.




Bharat Petroleum

Success in the corporate world emanates from the relentless pursuit of excellence. Our
growth post nationalisation in 1976 has been phenomenal. One of the single digit
Indian representative in the Fortune 500 & Forbes 2000 listings, we are often referred
to as an “MNC in PSU garb”. A pioneer in marketing initiatives employing “Best in
Class” practices.




Hindustan Petroleum Corporation Limited

HPCL is a Government of India Enterprise with a Navratna Status, and a Fortune 500
and Forbes 2000 company, with an annual turnover of Rs. 1,32,670 Crores and
sales/income from operations of Rs 1,43,396 Crores (US$ 31,546 Millions) during FY
2010-11, having about 20% Marketing share in India among PSUs and a strong market
infrastructure. HPCL's Crude Thru put and Market Sales (including exports) are 14.75
Million Metric Tonnes (MMT) and 27.03 MMT respectively in the same period.


                                              22
MP Birla Institute of Management                                                      Castrol
                                                                                  Shekar Agencies

Analysis on National Oil Competitors

The above three oil based companies Indian Oil, Bharat Petroleum and Hindustan
Petroleum Corporation Limited are Indian companies which are all listed in Fortune
companies ranking and have a strategic distribution canal which reaches out to the
tiniest of corners in India and extends their distribution business all across the major
cities in India. This result in a few constraints to the distributors of Castrol in India as
Castrol being a foreign company they have more rules to be followed and cannot
commence business in every nook and corner as their distribution network is not as
wide as Indian companies.




Blaser Swisslube

Blaser Swisslube was founded in 1936 by Willy Blaser. The goal of the company, from
the beginning, has been to produce value-added products for customers that are friendly
for humans and the environment. This pioneering spirit and constant will for
innovation, runs through the company's history like a thread. These guiding principles
have made this family owned coolant company, a Global Player under the leadership of
Peter Blaser.

With Marc Blaser, the third generation is also committed to keep the promise to
provide to our customers the best products with the best service.

Thousands of companies around the world trust Blaser lubricants. For over seventy-five
years we have been researching and developing our products to the highest standards of
scientific technology. At our Headquarters in Switzerland, we run the largest R & D
Lab of the branch where innovative ideas are tested and put into action. Products like
cutting fluids and cutting oils are the speciality.




Quaker

Since 1918, we have been establishing and maintaining long-term relationships with
leading enterprises in primary metals, metalworking, and other basic process industries


                                                 23
MP Birla Institute of Management                                                  Castrol
                                                                              Shekar Agencies

all over the world. Today, we have business and production presence in every major
manufacturing country in the world.

Quaker is a $683.2 million dollar company headquartered in Conshohocken,
Pennsylvania, USA, with regional headquarter locations in Uithoorn, The Netherlands,
Rio de Janeiro, Brazil and Shanghai, China. The company is publicly traded on the
New York Stock Exchange, and has a long track record of financial consistency and
strength.

As the Company entered the 21st century, we began a major strategic action to better
meet the changing needs of our customers. Now, as a global, knowledge-based
company, we provide our best service, technology, and product resources to all of our
customers—wherever they are in the world.

While working hard to meet customers’ needs, we also strive to keep a strong sense of
responsibility to our associates, to the communities in which we operate, and to the
natural environment.

As further evidence of our commitment to continuous improvement, our efforts at
quality have been acknowledged by the International Organization for Standardization,
with ISO 9001 ratings at our own facilities, as well as at customer sites where we
deliver services and products directly. Many facilities are also ISO 14001 certified and
rated by accredited companies such as Lloyd’s, British Standards Institute (BSI), and
Det Norske Veritas (DNV). Specialise in products like cutting oils, corrosion
preventives, metal forming etc.




Fuchs

Founded in 1931, the FUCHS GROUP has grown to become the largest independent
manufacturer of specialty lubricants in the world. Recognized internationally for its
innovative lubricants and industry related specialty products, Fuchs has a global reach
with manufacturing facilities in over 40 countries.

FUCHS Lubricants Co., the US operating unit of the Fuchs Group, provides high
quality lubricants to a wide range of industry. From underground mines to makers of


                                              24
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies

complex    metal   components      including automotive, appliance and aerospace
manufacturers, Fuchs has products to meet the specialized needs of our customers.
Fuchs is constantly developing new products to meet the ever changing demands of
modern industry. Improved productivity, reduced cost, improved worker safety, and
reduced environmental impact are just a few of the benefits Fuchs products provide.



Fuchs superior customer service is supported by a system of eight North American
manufacturing facilities, thirty-four North American warehouses and a company
operated delivery fleet. Our factory trained field technicians operating locally provide
unparalleled service and expertise.

The leading edge technology of our products, the expertise of our employees and
factory direct supply channels provide the service and value our customers expect, and
makes FUCHS Lubricants Co. unique in the marketplace. FUCHS is committed to
providing our customers with comprehensive technical solutions that suit our
customer’s lubrication needs.




Analysis on Niche Product Players

The above three competitors Blaser Swisslube, Quaker and Fuchs are a major threat for
Castrol as they are the pioneers in lubricant oils for aerospace industry which is
growing at great heights in the last couple of years and is booming in developing
countries like India so the aerospace industry in such countries will prefer the pioneers
over Castrol in this segment and hence the distributors will have a tough job along with
the company to market such niche products.




APAR Industries Limited

Apar Industries Limited, founded by Late Mr. Dharmsinh D. Desai in the year 1958 is
one among the best established companies in India operating in the diverse fields of
electrical, metallurgical and chemical engineering. Over the ensuing years it has



                                              25
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies

evolved to be a 700 million US Dollar diversified company offering value added
products and services in Power Transmission Conductors and Petroleum Specialities.

A technology – driven and customer – focused vendor to some of the most brand-
enhancing power companies in India and abroad, Apar has strengthened the business of
its customers through proactive product development, timely product delivery and
superior product attributes by reinforcing product innovation, cost leadership and
premium quality and living its vision ‘Tomorrow’s Progress Today’ resulting in
Reliability, Respect, Reputation and Repeat business across manufacture of Speciality
Oils and Power Conductors.

Their speciality oil ranges from transformer oils, industrial oils and lubricants to ink
oils which is a distinct diversification inside the industry of lubricants.




Raj Group

From a modest beginning over 60 years ago, Raj is today a multi-product, multi
location conglomerate with world class products and services encompassing the entire
product spectrum of petroleum specialities business.

Under its three broad product groups -- Transformer Oils, Process Oils / Gels and
Lubricants, the Group offers an exhaustive range of over 500 world class products
covering wide spectrum of application, as well as speciality segments of the industry.

More than a dozen renowned generic product brands, each one a market leader in its
own field, offer innovative solutions to today’s discerning customer in the global
market.

Their product ranges from High Performance Automotive Oils, High Performance
Foodgrade & Speciality Lubricants, Transformer Oils to Process Oils and Gels.




Analysis on Local Players

The above local players APAR Industries Limited and Raj Group are companies that
are making its mark in the lubricant industry and they are financially very sound hence

                                                26
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

can compete with the big global players in the home country. The two companies have
diversified their businesses to a wide range of products other than only lubes by which
it creates more opportunities for growth and helps in better distribution as they will
know the different mind sets of different people as they have diversified their business.




Mobil

Are the world's largest publicly traded international oil and gas company, providing
energy that helps underpin growing economies and improve living standards around the
world.

They hold an industry-leading inventory of global oil and gas resources. They are the
world’s largest refiner and marketer of petroleum products, and their chemical
company ranks among the world’s largest. They are also a technology company,
applying science and innovation to find better, safer and cleaner ways to deliver the
energy the world needs.

Over the last 125 years ExxonMobil has evolved from a regional marketer of kerosene
in the U.S. to the largest publicly traded petroleum and petrochemical enterprise in the
world. Today they operate in most of the world's countries and are best known by their
familiar brand names: Exxon, Esso and Mobil. They make the products that drive
modern transportation, power cities, lubricate industry and provide petrochemical
building blocks that lead to thousands of consumer goods.

Their products include automotive lubricants, industrial lubricants, greases etc.

ExxonMobil has a well-developed network of experienced distributors around the
world. Their authorized ExxonMobil distributors must meet stringent requirements
related to product quality and handling, personnel training and qualification, and brand
representation. They work closely with authorized distributors to ensure needs are met
and you are able to extract maximum value from our lubricants.




                                               27
MP Birla Institute of Management                                                  Castrol
                                                                              Shekar Agencies

Shell

They are a global group of energy and petrochemicals companies with around 90,000
employees in more than 80 countries and territories. Their innovative approach ensures
they are ready to help tackle the challenges of the new energy future.

From the world's largest integrated, export oriented oil and gas project to helping to
meet Asia's demand for petrochemicals - Shell’s major projects show their technology
and expertise in action.

When you fill up with Shell, you can relax in the knowledge that Shell fuels, including
Shell V-Power and Shell V-Power Diesel, are backed by unique technological expertise
and decades of research and development by some of the best scientists from around
the world, all working to help you get the most out of every drop.

Shell Lubricants is the number one global lubricant supplier and has a 70-year history
of innovation. Some of the world’s top manufacturers choose Shell as the first-fill
motor oil for new vehicles in their factories and continue to use a range of their
products for ongoing servicing.

Whatever your needs or application, Shell can provide a full range of lubes including
synthetic high-performance products. See how our superior oils and lubricants work to
clean and protect your engine, helping to improve its performance and prolonging its
life. Their distribution channels are very thoughtfully placed keeping in mind the
market requirement and the nearness to the Shell production facility units.




Analysis on Private Players (International)

Mobil and Shell are the biggest players in International market and their businesses
diversify over a wide range of products from industrial to automotive to aerospace and
marines which are great demand all over the world. They lay lot of emphasis on their
distribution units and have superior outlets of retail and wholesale distributors having
trained employees like Castrol to market their range of products.




                                              28
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

1.4 VISION, MISSION AND OBJECTIVES
Meaning of Vision

An aspirational of what an organization would like to achieve or accomplish in the mid-
term or long-term future. It is intended to serve as a clear guide for choosing current
and future courses of action.




Meaning of Mission

A mission statement defines what an organization is, why it exists and its reason for
being. At a minimum a mission statement should define who your primary customers
are, identify the products and services you produce, and describe the geographical
location in which you operate.




Castrol’s Vision, Mission and Objectives

"We will, sustainably, enhance the profitability of our customers by developing
innovative products and services offers. As a result, we will become the manufacturing
partner of choice within the Equipment Manufacturing and Industrial Maintenance
market spaces.”

    Consolidating and growing its market share in the premium segment.
    To reach out to consumers across different segments.
    To provide timely delivery and quality products.
    To motivate employees at a greater level.
    To create and obtain more customers and their loyalty.




                                             29
MP Birla Institute of Management            Castrol
                                        Shekar Agencies




 ORGANIZATIONAL
   STRUCTURE




                                   30
MP Birla Institute of Management                                             Castrol
                                                                         Shekar Agencies

2. ORGANIZATIONAL STRUCTURE

2.1 CORPORATE ORGANIZATIONAL STRUCTURE
Castrol Shekar Agencies was established as a sole proprietorship in 1998 with the
intention of selling quality lubes along with unmatchable solutions and end to end
services to the manufacturing world in Bangalore.




           Proprietor              -                Rajshekar. G. Rao

           Operations Manager      -                Hari Prasad

           Sales Managers          -                Mani

                                                    Srinivas

           Finance Manager             -            Ranjini

           Marketing Manager           -            Gowda

           Accounts Head           -                Shradha




                                            31
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

2.2 DEPARTMENTAL ORGANIZATION STRUCTURE




                                          Proprietor



                   Operations Head



         Finance                                                             Marketing
         Manager                     Sales Managers                          Manager



As we can see in this structure Castrol Shekar Agency is a flat organization where the
Proprietor and the Operations Head take major decisions and guide the respective
teams.




2.3 AUTHORITY AND RESPONSIBILTY RELATIONSHIP

The Proprietor is the central point. The orders are given by the Proprietor aided by the
Operations Head and the orders are followed by the various departments. There are strict
guidelines to be adhered to and the whole system is rule bound. Any process followed has to
go through all the formalities.

In each department there is a head who has the responsibility of ensuring that all the tasks are
taken care of without any problem. The Operations Head delegates the work to the manager


                                              32
MP Birla Institute of Management                                                  Castrol
                                                                              Shekar Agencies

and gives a timeline for the end of the task. The manager then takes the task to his team and
ensures that the task is done by the team.

The manager usually delegates the work to the head of department for that area of
specialization and follows up with the head for further correspondence. The head will then
delegate the task to the team members and ask them to finish the work in the required
timeline. On completion of the work, the team hands over the work to the head for review
and then it’s given to the manager. This way there is a process flow in the way the work is
delegated and completed.




                                             33
MP Birla Institute of Management               Castrol
                                           Shekar Agencies




               FUNCTIONAL
                                   AREAS




                                    34
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

3. FUNCTIONAL AREAS

3.1 HR DEPARTMENT

The Human resource department is one of the most sidelined department, yet one of the
most important one in an organization. The reason being that they handle one of the
most unpredictable resource i.e. Man. HR departments refers to the policies and
practices framed for and organization. They include Recruitment, HR Services, Talent
Management, Training and Administration.




3.1.1 Objectives

The objective of HR is to maximize the return from an organization’s human resource.
The activities carried out include:

      HR planning
      Job analysis and design
      Recruitment and selection
      Orientation and placement
      Training and development
      Performance appraisal and job evaluation
      Employee and executive remuneration
      Employee motivation
      Employee welfare

There are basically three sub divisions under the HR department which are Corporate
HR, Entity HR and Circle HR. The corporate HR is responsible for making policies,
implementing suggestions and is also involved in strategic planning. The entity HR
provides targets for the circle HR and is mainly involved in execution of the policies
and practices which the corporate HR makes. The circle HR is involved in recruitment,
appointment, training, payroll, employee issues etc.




                                              35
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

The various HR functions are

         Talent Acquisition
         Talent Development
         Talent Management


The talent acquisition is mostly done nowadays through consultancies. The companies
source the recruitment process out to consultancies and the best people selected by the
consultancies are interviewed and hired. Also talent acquisition is done through campus
placement where the company goes to the respective colleges and then selects the
talent.

Under talent management, we have the performance management system which keeps a
track of the employee’s performance. Then based on the performance, the management
will take a decision as to whether training should be given to the employee. Then
slowly the career planning for the employee will be given by the company and also
suggestions on how the employee can mould his career and go forward is also given by
the company.

The recruitment process in Shekar agencies is a three step activity; first the planning for
manpower is done, then the sourcing activity takes place where resumes of the
candidates are chosen and then their interview is taken. First the functional interview is
taken and then the HR interview is taken. Finally step three is negotiating the CTC with
the candidate and offer is made.




3.2 MARKETING DEPARTMENT

The process by which companies create customer interest in products or services is
called marketing. It generates the strategy that underlies sales techniques, business
communication and business development. It is an integrated process through which the
companies build strong customer relationships and create value for their customers and
for themselves.

Marketing is used to identify the customer, to keep the customer, and to satisfy the
customer. Marketing management is one of the major components of business

                                               36
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies

management. Marketing evolved to meet the developing new markets. The term
marketing concept holds that achieving organizational goals depends on knowing the
needs and wants of target markets and delivering the desired satisfactions. It proposes
that in order to satisfy its organizational objectives, an organization should anticipate
the needs and wants of consumers and satisfy these more effectively than competitors.

The chief marketing manager is mainly involved in the creative communication
process. None of the content given on pamphlets, hoardings etc will be put up without
going through the creative team. The main function of the creative team is to design
hoardings, pamphlets, radio jingles, TV ad concepts etc and provide the content of the
same.

The marketing HOD (Head of Department) is responsible for the media and trade
planning and also the research part is taken care by the marketing HOD. The team uses
the print media, Radio, Celebrity promotions, TV ad’s etc as sources of media for
promotion and awareness. The communication team organizes events like photo shoots,
outsources the advertisements to ad agencies etc. Any kind of research is carried out by
the research team. Mainly the research helps with problem identification or it helps
with finding out the reasons for the problem. It also helps in finding out the consumer
behavior and likes and dislikes of the consumer.




3.3 OPERATIONS DEPARTMENT

Castrol Shekar Agencies has two stores in Bangalore. Hence the operations of Shekar
agencies are divided into different areas of product lines. And each area has a head
called a managing head.

The operations department has the following functions;

       Ensure that the operations in each store take place smoothly
       Ensure that the store manager and department managers are carrying out their
        functions




                                              37
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

3.4 FINANCE DEPARTMENT

Finance department is responsible for the financial administration and management of
the company along with the financial rules and financial guidelines acting in the
company. Finance department concerns with securing the financial health of the
company.




3.4.1 Objectives
    To ensure smooth flow of business by taking care of the financial flows
    To optimize the financial resources of the company
    To meet the financial expenses in a systematic way
    Analyzing risk and returns associated with projects and endeavors taken by the
       company
    Determine the need of working capital in the organization
    Determining the pay scales of the employees
    Profit maximization of the company and its partners
    Receipt of money from the customers and accounting the same
    Payment to suppliers and payment of all office expenses

The major sources of revenue for Castrol Shekar Agencies are from the sale of metal
working fluids and high-performance lubes as they contribute the most to the
organizations gross margin.

The major expenses are salary of the employees, Rent for office space, marketing
functions like promotion expenses, gift vouchers etc. The software required for the
proper functioning of various programs, stationeries of the like books, pens etc,
telephone expenses, electricity expenses and other miscellaneous expenses.




3.5 Distribution and Logistics Departments

The D & L team is responsible for ensuring the supply chain is managed without any hassles.
As in any distribution and logistics team, the main task is to ensure that the



                                               38
MP Birla Institute of Management                                                      Castrol
                                                                                  Shekar Agencies

goods being distributed are well tracked and the logistics are well in place. The D & L
team takes care of the entire operations of Castrol Shekar Agencies throughout
Karnataka i.e. all stores across Karnataka and it is their responsibility to ensure that the
required goods are reaching the stores on time and that too without any problem.




                                               39
MP Birla Institute of Management              Castrol
                                          Shekar Agencies




                                   SWOT
                       ANALYSIS




                                    40
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

4. SWOT ANALYSIS

SWOT analysis is a strategic planning method used to evaluate the Strengths,
Weaknesses, Opportunities, and Threats involved in a project or in a business venture.
It involves specifying the objective of the business venture or project and identifying
the internal and external factors that are favourable and unfavourable to achieve that
objective.




4.1 STRENGTH AND WEAKNESS

Strength

    The oldest and the first distributor of Castrol in South-India and hence has a
       strong customer base.
    All executives in Castrol Shekar Agency are technically trained about their
       product which in turn helps the customers in understanding the technicalities of
       using their products.
    They have a strong financial backup as many investors are pooling in money.
    Excellent communication with customers helps in boosting sales and also in
       word of mouth marketing.
    As Castrol is one of the leading lubes company in the world there is no
       necessary to spend huge money in marketing the products by the distributor.
    Executives of Castrol don’t only market their product but they help the
       customers to imbibe knowledge of the lubricant and its advantages.



Weakness

    Attrition is high due to market demand for Castrol executives and it impacts the
       time and cost for training new recruits.
    Lack of awareness by the customers as they do not know the full product lines
       of Castrol available with the distributor.




                                               41
MP Birla Institute of Management                                                 Castrol
                                                                             Shekar Agencies

4.2 OPPORTUNITIES AND THREATS

Opportunities

    Expansion in various parts of Karnataka and India.
    Introduction of niche products as aerospace sector is growing all across India.
    Diversification of their business to Castrol’s retail outlets due to competition
       from other brands and growth in the lubes industry.




Threats

    The trained employees of Castrol when they leave Castrol and join their
       competitors they will reap the benefit of fully trained employees who can
       convince the customers with technical knowledge also.
    As the lubricant market is very strategically placed due to increasing number of
       competitors, the competitors indulge in poaching with employees from Castrol
       and by these means they also increase their customer base.
    In rural parts there have also been instances where the products were tampered
       and the same low quality products were sold, which in turn degrades the brand
       name and lowers the sales numbers due to unsatisfactory customers due to
       inferior product.




4.3 PROBLEM IDENTIFICATION AND SOLUTION

Problem Identification

    Sales & Distribution – Shekar Agencies must aim for the sales & distribution
       team to be more flexible in responding to market dynamics and more
       accountable by requiring it to document all sales commitments.
    Customer Service - The idea of Customer service to keep comprehensive,
       centralized records of all contacts to enhance customer service and strengthen
       customer loyalty.



                                             42
MP Birla Institute of Management                                                       Castrol
                                                                                   Shekar Agencies

    Sales Executives – When the executives are expected to market their products
       by meeting individual customers they skip their rounds and waste time which in
       turn decreases the business for the distributor.
    Due to better technology in the lubes industry the requirement of lubes is
       fluctuating day to day and this will impact total sales and profits.
    The competitors always offer the customers a whooping discount on their
       products and in comparison to Castrol so it results in the drop of sales.
    As attrition is high in this sector it is very challenging in keeping the employees
       motivated and create loyalty in them.




Solution

“Motivation” is the key factor to encourage the employees for getting them working
harder and smarter. This can be achieved by introducing reward system which should
happen on a continual basis based on the employee’s performance on monetary or non-
monetary terms by offering them national and international tours, assets like
automobiles, electronic gadgets and appliances, appreciation certificates etc. This will
help in reducing employee downtime as they wish to be more productive than usual to
get the rewards and recognitions provided. There needs to be classes on motivation
taken by certified professionals which will improve the employee’s morale. This will
also help in reducing the attrition rate as there is a scope for the employees to improve
themselves on personal and professional front and hence loyalty for the organization
increases.

The “Customer is King”, so they should be provided with quality products followed by
good customer service which is the key factor in creating customer satisfaction and
loyalty. In order to create loyalty there should be a clear difference between regular /
repeat customers and other customers. The repeat customers need to be given extended
credit or discounts and need to make them feel special by offering them free samples of
new products and giving them goodies which in turn will benefit in building customer
relationship. A satisfied customer is always a repeat customer and then becomes a loyal
customer. Set up of customer rewards program can be as simple as a discount on a
customer’s birthday or as complex as a points system that earns various rewards such as


                                               43
MP Birla Institute of Management                                         Castrol
                                                                     Shekar Agencies

discounts on merchandise. Done right, rewards programs might really help build
customer loyalty and increase sales.




                                        44
MP Birla Institute of Management            Castrol
                                        Shekar Agencies




OBSEREVATIONS,
 SUGGESTIONS
     AND
 CONCLUSIONS



                                   45
MP Birla Institute of Management                                                                     Castrol
                                                                                                 Shekar Agencies

5. OBSERVATIONS, SUGGESTIONS AND CONCLUSION

The lubricant business is a seasonal business and volume gets affected due to various
seasonal factors. Hence, quarter-on-quarter result comparison will not give the correct
picture. This is the observed data for Castrol sales in volume. Quarter 2 (April- June)
and Quarter 4 (Oct-Dec) of the calendar year are generally the best quarters.




                               Sales in kilo litres during
                                June 2010 to December
                                          2011

 75                                                     65.1                                30
         63.4                    61.9         63.4
                        60.4                                          60.2           58.7
 60                                                                                         24

 45                                                                                         18

 30                                                                                         12

 15                                     7.3                                                 6
                           3.4                   4.3       2.6
  -             (0.3)                                                        (0.3)          0

(15)                                                     (5.2) -6
       Jun_10     Sep_10 Dec_10 Mar_11 Jun_11 Sep_11 Dec_11



          Sales in volume                            % variation in sales




                                    Sales of Castrol Shekar Agency

                                                     Jan - Dec
                                   Year         Target (kl) Achieved (kl)
                                   2009            572          623
                                   2010            740          860
                                   2011            960          784
                                   2012            750           -



                                                                 46
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

Observation made from the sales graph of Castrol and sales figures of
Castrol Shekar Agency

The above sales graph of Castrol that its sales volume has dropped considerably from
December, 2010 to December, 2011 due to fluctuations in the price of raw materials,
competition from industry leaders in lubricants, increase in crude oil prices etc which
has a direct impact on all businesses of Castrol. Castrol Shekar Agencies has also failed
in achieving its targeted sales due to the reasons which affected the overall sales of
Castrol.

We can clearly infer that Castrol Shekar Agency has suffered from making profits as
they did not meet the target sales. As the distributor of Castrol any impact on the brands
sales volume will have a direct or indirect affect on its entire chain and line of
businesses.




5.1 MAJOR FINDINGS

    Castrol Shekar Agency being the pilot distributor in South-India and the sole
       distributor in Bangalore enjoy large customer base and monopoly in Bangalore.
    They believe in delivering quality products to customers and providing after
       sales services.
    The executives of Castrol distributors are well trained and so they brief the
       advantages of using the right lubricant to the customer which helps in creating
       customer satisfaction.
    The brand name gets associated with the person when he/she works with the
       organization.
    Since Castrol Shekar Agency was a pilot project by Castrol there are lot of
       opportunities to learn about the history of the distributor and how they faced
       challenging times and grew to become a major distributor for Castrol in South-
       India.
    Personal growths of the employees are directly related to the performance in
       work as they are paid high incentives.




                                                47
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

    The Marketing department is its major strength which keeps adopting new plans in
       order to ensure that the sales of the company increases.
    Due to high incentives few employees work for long hours and have shorter weekends
       to gain that extra bit and recognition in the organization.




5.2 SUGGESTIONS

    Expanding their business is of major importance because as of now they are the only
       distributors for Castrol in Bangalore with two branches but as demand increases the
       distributors will also increase.
    Many employees fail to meet the customers who provide business as the employees
       fake about their where abouts and not meet the customers. In order to avoid this kind
       of behaviour the organization must penalize such employees by cutting a part of the
       losses incurred from their salaries.
    Communication has to be given well in time. Many a times what happens is the
       managers expect the employee to do the work as soon as it is communicated and due
       to the lack of time, they pressurize the employee. This can be avoided by giving the
       communication well in advance.
    The employees deserve some sort of motivation to work and the managers should try
       and recognize the work of the employees more often and not doing this leads to
       frustration building up in the employees.
    As this a flat organization there is no scope for growth in the organizational hierarchy
       for employees so the organization must consider in increasing fancy designation titles
       for the employees. By doing so they get motivated and will work harder, this in turn
       enables personal growth and organizational growth.
    As there is high attrition in this sector and in the organization there is requirement of a
       “Relationship Officer” who can redress the employee grievances and create a
       soothing ambience at the work place. This in turn will benefit the organization by
       increasing employee loyalty towards the organization.
    There should be involvement of the lower and middle level employees in the decision
       making process and the top management should be more flexible towards the same.




                                               48
MP Birla Institute of Management                                                   Castrol
                                                                               Shekar Agencies

       This will create a sense of attachment to the organization in the employees and will
       feel important to the organization which will create more responsible employees.




5.3 Learning’s from the Organizational Study

The organizational study has given me a very good corporate exposure and a great learning
experience. I was able to learn the practical and theoretical aspects which are applied in the
day to day activities of the organizations and are as follows:

      Organizational study is one of the best opportunities to face the practical problems,
       situations which cannot be learned in the classroom.
      There should be a proper work life balance and achieving targets is crucial in
       marketing.
      Communication skills are very important.
      Customers are the king and they want to be treated like one too with a variety of
       choices at their disposal.
      Work is utmost important and in order to ensure a smooth working flow, the work has
       to be completed on time.
      Coordination between various members is an essential part of working.
      Everything is well planned.
      Documenting / Recording every transaction of the business are very important for
       current and future purposes.




CONCLUSION


Castrol Shekar agency has a very flat organizational structure enabling them to take
quick decisions. As the distributors are stakeholders of the company any fluctuation
that happens in the market that affects the company will affect the distributors as well
as they are a part of the company Castrol itself.

In growing times like now the company executives must be a step ahead as the
customer expects to be briefed about the product, after sales service and the discounts

                                               49
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies

available before buying the product. When the company fails to meet the customer’s
expectation there are rival companies waiting to expand their customer base by
encroaching into their territory. It is very taxing on the company as there is cut-throat
competition not only on encroaching into the customer base but also there is high
attrition rate of the employees and the competitors are more than willing to pay higher
salaries to get the rival companies out performers. The main mantra for all the market
leaders is “Customer Satisfaction” as this increases customer loyalty.

The lubricant industry is a seasonal industry so sales do not happen all round the year.
The quality of lubricants is improving on a continuous basis and has longer longevity
which decreases the wear and tear of machines in industries and automobiles for longer
duration and it results in fewer requirements of the lubricants dropping the volume of
sales. Hence diversification of the business and its products are very much required.
Aerospace is a growing sector all over the world, so the demand for the lubes is also
increasing for this sector. All the lube leaders in the world are expanding their stream to
aerospace and every other business sector where there is expected growth.




                                               50
MP Birla Institute of Management                                                                      Castrol
                                                                                                  Shekar Agencies

ANNEXURE




                                    Balance Sheet

                                           ------------------- in Rs. Cr. -------------------

                                   Castrol                  Tide Water Oil             Continent Petro

                                   Dec '11                      Mar '12                         Mar '11

      Sources Of Funds

      Total Share Capital          247.28                         0.87                           2.54

      Equity Share Capital         247.28                         0.87                           2.54

    Share Application Money          0                              0                            0.56

    Preference Share Capital         0                              0                             0

           Reserves                356.92                        307.5                           1.38

     Revaluation Reserves            0                              0                             0

           Net worth               604.2                         308.37                          4.48

        Secured Loans                0                              0                            0.51

       Unsecured Loans               0                              0                            0.05

          Total Debt                 0                              0                            0.56

        Total Liabilities          604.2                         308.37                          5.04



Source: www.moneycontrol.com




                                              51
MP Birla Institute of Management                                                     Castrol
                                                                                 Shekar Agencies




                                   Castrol            Tide Water Oil       Continent Petro
                                   Dec '11               Mar '12               Mar '11
 Application Of Funds

 Gross Block                                 306.59            127.1                     5.64


 Less: Accum. Depreciation                   194.07            54.04                     3.92
 Net Block                                   112.52            73.06                     1.72
 Capital Work in Progress                     31.04                2.35                      0
 Investments                                      0            51.75                         0
 Inventories                                 300.92           166.38                     1.71
 Sundry Debtors                              218.95            83.45                     3.57
 Cash and Bank Balance                        48.99            34.15                     0.04
 Total Current Assets                        568.86           283.98                     5.32
 Loans and Advances                          195.53            53.16                     0.53
 Fixed Deposits                              500.01                    0                     0


 Total CA, Loans & Advances              1,264.40             337.14                     5.85
 Deferred Credit                                  0                    0                     0
 Current Liabilities                          518.6           133.26                     2.53
 Provisions                                  285.16            22.67                         0
 Total CL & Provisions                       803.76           155.93                     2.53
 Net Current Assets                          460.64           181.21                     3.32
 Miscellaneous Expenses                           0                    0                     0
 Total Assets                                 604.2           308.37                     5.04



 Contingent Liabilities                      228.98            51.97                     0.36
 Book Value (Rs)                              24.43          3,539.60



Source: www.moneycontrol.com




                                             52
MP Birla Institute of Management                                                    Castrol
                                                                                Shekar Agencies

BIBLIOGRAPHY

MAGAZINES

      Company Internal Documents


WEBSITES

      www.businessdictionary.com           (accessed on 28th Aug, 2012)
      www.crisil.com                       (accessed on 30th and 31st Aug, 2012)
      www.entrepreneur.com                 (accessed on 28th Aug, 2012)
      www.castrol.com             (accessed on 27th, 28th, 29th 30th and 31st Aug, 2012)
      www.kotaksecurities.com              (accessed on 29th and 30th Aug, 2012)
      www.moneycontrol.com                 (accessed on 31st Aug, 2012)




                                              53

Weitere ähnliche Inhalte

Ähnlich wie Castrol Lubricants Industry Profile

Report On Human Resource Division And Customer Service Division Of Aktel
Report On Human Resource Division And Customer Service Division Of AktelReport On Human Resource Division And Customer Service Division Of Aktel
Report On Human Resource Division And Customer Service Division Of Aktelrifat277
 
Manda project1
Manda project1Manda project1
Manda project1tarulatta
 
Customer specific requirements march 2012revised
Customer specific requirements march 2012revisedCustomer specific requirements march 2012revised
Customer specific requirements march 2012revisedNgoc Dep
 
Shree cement mar. report
Shree cement mar. reportShree cement mar. report
Shree cement mar. reportsonu21
 
Reliance life insurance (1)
Reliance life insurance (1)Reliance life insurance (1)
Reliance life insurance (1)Rahul Choudhary
 
07 ms clixkkt1
07 ms clixkkt107 ms clixkkt1
07 ms clixkkt1Arpit Sood
 
07 ms clixkkt1
07 ms clixkkt107 ms clixkkt1
07 ms clixkkt1nigel80
 
Business analysis tools by iiba
Business analysis tools by iibaBusiness analysis tools by iiba
Business analysis tools by iibaKaushik Mitra
 
Babokv2.0 English
Babokv2.0 EnglishBabokv2.0 English
Babokv2.0 EnglishMarinne1986
 
8122424252 090708105717-phpapp02 (1)
8122424252 090708105717-phpapp02 (1)8122424252 090708105717-phpapp02 (1)
8122424252 090708105717-phpapp02 (1)vaughnmaharlika
 
8122424252 090708105717-phpapp02
8122424252 090708105717-phpapp028122424252 090708105717-phpapp02
8122424252 090708105717-phpapp02vaughnmaharlika
 
Project on brand positioning of titan watches
Project on brand positioning of titan watchesProject on brand positioning of titan watches
Project on brand positioning of titan watchesProjects Kart
 
Final Year Project Report Of Pgdm 6th Trimester
Final Year Project Report Of Pgdm 6th TrimesterFinal Year Project Report Of Pgdm 6th Trimester
Final Year Project Report Of Pgdm 6th Trimestertowardsgoal
 
A project on titan watches brand repositioning
A project on titan watches brand repositioningA project on titan watches brand repositioning
A project on titan watches brand repositioningProjects Kart
 
Impact of advertising in business
Impact of  advertising in businessImpact of  advertising in business
Impact of advertising in businessMAZHAR ZAMAN
 
Os mariya jasmine 2012
Os mariya jasmine 2012Os mariya jasmine 2012
Os mariya jasmine 2012Mariya Jasmine
 

Ähnlich wie Castrol Lubricants Industry Profile (20)

11 mba108
11 mba10811 mba108
11 mba108
 
Gcse business specs
Gcse business specsGcse business specs
Gcse business specs
 
Report On Human Resource Division And Customer Service Division Of Aktel
Report On Human Resource Division And Customer Service Division Of AktelReport On Human Resource Division And Customer Service Division Of Aktel
Report On Human Resource Division And Customer Service Division Of Aktel
 
Manda project1
Manda project1Manda project1
Manda project1
 
Customer specific requirements march 2012revised
Customer specific requirements march 2012revisedCustomer specific requirements march 2012revised
Customer specific requirements march 2012revised
 
Shree cement mar. report
Shree cement mar. reportShree cement mar. report
Shree cement mar. report
 
Babok v2.0
Babok v2.0Babok v2.0
Babok v2.0
 
Reliance life insurance (1)
Reliance life insurance (1)Reliance life insurance (1)
Reliance life insurance (1)
 
07 ms clixkkt1
07 ms clixkkt107 ms clixkkt1
07 ms clixkkt1
 
07 ms clixkkt1
07 ms clixkkt107 ms clixkkt1
07 ms clixkkt1
 
Business analysis tools by iiba
Business analysis tools by iibaBusiness analysis tools by iiba
Business analysis tools by iiba
 
Babokv2.0 English
Babokv2.0 EnglishBabokv2.0 English
Babokv2.0 English
 
8122424252 090708105717-phpapp02 (1)
8122424252 090708105717-phpapp02 (1)8122424252 090708105717-phpapp02 (1)
8122424252 090708105717-phpapp02 (1)
 
8122424252 090708105717-phpapp02
8122424252 090708105717-phpapp028122424252 090708105717-phpapp02
8122424252 090708105717-phpapp02
 
Project on brand positioning of titan watches
Project on brand positioning of titan watchesProject on brand positioning of titan watches
Project on brand positioning of titan watches
 
Corporate governace
Corporate governaceCorporate governace
Corporate governace
 
Final Year Project Report Of Pgdm 6th Trimester
Final Year Project Report Of Pgdm 6th TrimesterFinal Year Project Report Of Pgdm 6th Trimester
Final Year Project Report Of Pgdm 6th Trimester
 
A project on titan watches brand repositioning
A project on titan watches brand repositioningA project on titan watches brand repositioning
A project on titan watches brand repositioning
 
Impact of advertising in business
Impact of  advertising in businessImpact of  advertising in business
Impact of advertising in business
 
Os mariya jasmine 2012
Os mariya jasmine 2012Os mariya jasmine 2012
Os mariya jasmine 2012
 

Castrol Lubricants Industry Profile

  • 1. MP Birla Institute of Management Castrol Shekar Agencies CONTENTS Chapter No Title Page No Introduction 1.1 Background of the study 4 1.2 Industry Profile 5 1.2.2 Meaning of Lubricant 5 1.2.2 Manufacturing Process of Lubricating Oil 5 1.2.3 Global Scenario 9 1.2.4 Indian Scenario 10 1 1.3 Company Profile 12 1.3.1 Castrol Shekar Agencies 13 1.3.2 About Castrol and its distributors in India 14 1.3.3 Product line 16 1.3.4 Few facts about Castrol India Limited 20 1.3.5 Brief about the competitors of Castrol and their analysis 22 1.4 Vision, Mission and Objectives 29 Organisational Structure 2.1 Corporate Organization structure 31 2 2.2 Departmental Organization 32 2.3 Authority and Responsibility relationship 32 Functional Areas 3.1 HR Department 35 3.1.1 Objectives 35 3.2 Marketing Department 36 3 3.3 Operations Department 37 3.4 Finance Department 38 3.4.1 Objectives 38 3.5 Distribution and Logistics Departments 38 SWOT Analysis 41 4.1 Strength and Weakness 42 4 4.2 Opportunities and Threats 42 4.3 Problem Identification and solution in any specific area 42 Observations, Suggestions and Conclusion 5.1 Major Findings 47 5 5.2 Suggestions 48 5.3 Learning’s from the Organizational Study 49 Conclusion 49 1
  • 2. MP Birla Institute of Management Castrol Shekar Agencies Annexure Balance Sheet 51 Bibliography 53 2
  • 3. MP Birla Institute of Management Castrol Shekar Agencies INTRODUCTION 3
  • 4. MP Birla Institute of Management Castrol Shekar Agencies 1. INTRODUCTION 1.1 BACKGROUND OF THE STUDY This study was carried out, as part of the MBA curriculum prescribed by the Bangalore University, after the 1st year of the MBA programme i.e. after the 2nd semester and before the commencement of the second year i.e. before the 3rd semester of the MBA programme. We had to undergo summer training in the corporate sector for hands on experience, where we get an opportunity to put into practice the knowledge gained during the entire first year. Hence, the organizational study was conducted at Shekar Agencies, Bangalore, for a period of 5 weeks. The organization was studied on an overall basis. The objective of our study was to:  Understand the structure of Shekar Agencies and how it functions.  Understand the different facets of the environment in which the organization operates.  Understand the culture of Shekar Agencies.  Know about the decision-making processes in Shekar Agencies. The process or methodology used in this study was:  Learn about the working environment of Shekar Agencies.  Sketch the organizational hierarchy.  Assess the performance of Shekar Agencies.  Study the procedures, functions and activities of Shekar Agencies employees.  To examine the changes in the environment and how best Shekar Agencies can achieve its objectives. 4
  • 5. MP Birla Institute of Management Castrol Shekar Agencies 1.2 INDUSTRY PROFILE 1.2.1 Meaning of Lubricant The word ‘LUBRICANT’ means a substance such as grease or oil which reduces friction when applied as a surface coating to moving parts. It may also have the function of transporting foreign particles. The property of reducing friction is known as lubricity. 1.2.2 Manufacturing Process of Lubricating Oil Lube oil is extracted from crude oil, which undergoes a preliminary purification process (sedimentation) before it is pumped into fractionating towers. A typical high- efficiency fractionating tower, 25 to 35 feet (7.6 to 10.6 meters) in diameter and up to 400 feet (122 meters) tall, is constructed of high grade steels to resist the corrosive compounds present in crude oils; inside, it is fitted with an ascending series of condensate collecting trays. Within a tower, the thousands of hydrocarbons in crude oil are separated from each other by a process called fractional distillation. As the vapours rise up through the tower, the various fractions cool, condense, and return to liquid form at different rates determined by their respective boiling points (the lower the boiling point of the fraction, the higher it rises before condensing). Natural gas reaches 5
  • 6. MP Birla Institute of Management Castrol Shekar Agencies Crude oil distillation process A good lubricant possesses the following characteristics:  High boiling point.  Low freezing point.  High viscosity index.  Thermal stability.  Corrosion prevention.  High resistance to oxidation. The most important function of lubricants is the reduction of friction and wear and in some cases; the relative movement of two bearing surfaces is only possible if a lubricant is present. In times when saving energy and resources and cutting emission have become central environmental matters, lubricants are increasingly attracting public awareness. Scientific research has shown that 0.4 % of gross domestic product 6
  • 7. MP Birla Institute of Management Castrol Shekar Agencies could be saved in terms of energy in Western industrialized countries if current tribological knowledge, i.e. the science of friction, wear and lubrication, was just applied to lubricated processes. Apart from important applications in internal combustion engines, vehicle and industrial gearboxes, compressors, turbines or hydraulic systems, there are a vast number of other applications which mostly require specifically tailored lubricants. This is illustrated by the numerous types of greases or the different lubricants for chip- forming and chip-free metalworking operations which are available. Between 5000 and 10 000 different lubricant formulations are necessary to satisfy more than 90 % of all lubricant applications. If one thinks of lubricants today, the first type to come to mind are mineral oil based. Mineral oil components continue to form the quantitatively most important foundation of lubricants. Petrochemical components and increasingly derivatives of natural, harvestable raw materials from the oleo-chemical industry are finding increasing acceptance because of their environmental compatibility and some technical advantages. On average, lubricating oils, which quantitatively account for about 90 % of lubricant consumption, consist of about 93 % base oils and 7 % chemical additives and other components (between 0.5 and 40 %). Worldwide, there are 1380 lubricant manufacturers ranging from large to small. On one hand there are vertically-integrated petroleum companies whose main business objective is the discovery, extraction and refining of crude oil. Lubricants account for only a very small part of their oil business. At present, there are about 180 such national and multinational oil companies engaged in manufacturing lubricants. The 1200 independent lubricant companies mainly concentrate on the manufacturing and marketing of lubricants and view lubricants as their core business. While the large, integrated companies focus on high-volume lubricants such as engine, gear and hydraulic oils, many independent lube companies concentrate on specialties and niche business, where apart from some tailor-made lubricants, comprehensive and expert customer service is part of the package. 7
  • 8. MP Birla Institute of Management Castrol Shekar Agencies The top 1 % of the world’s manufacturers of finished lubricants (of which there are more than 1380) account for more than 60 % of global sales; the other 99 % share less than 40 %. World ranking of the largest manufacturers of lubricants (2005) 1. Shell Great Britain/The Netherlands 2. Exxon Mobil USA 3. BP (Castrol) UK 4. Petrochina/Sinopec China 5. Chevron USA 6. Lukoil Russia 7. Fuchs Germany 8. Nippon Oil Japan 9. Valvoline USA 10. Idemitsu Japan 11. Conoco Phillips USA 12. CPC Taiwan 13. PDVSA Venezuela 14. Repsol Spain 15. Indian Oil India 16. Agip Italy 17. Yukos Russia World ranking of the largest manufacturers of industrial lubricants (2005) 1. Exxon Mobil USA 2. Shell Great Britain/Netherlands 3. Petrochina/Sinopec China 4. Chevron USA 5. BP (Castrol) UK 6. Fuchs Germany 7. Nippon Oil Japan 8
  • 9. MP Birla Institute of Management Castrol Shekar Agencies 8. Idemitsu Japan 9. Total France 10. Lukoil Russia 11. PDVSA Venezuela 12. Yukos Russia 13. Repsol Spain 14. Agip Italy 15. Valvoline USA 16. Conoco Phillips USA 1.2.3 Global Scenario Declining demand growth of automotive lubricants, increasing competition on account of the presence of a large number of players, and increasing raw material costs and marketing expenditure are leading to declining player margins in the lubricant industry. Global demand for lubricants in the world is estimated at around 41 million (mn) KL. Automotive lubricants account for around 54%, Industrial lubricants for around 41% and Marine lubricants for the balance. Globally, the lubricants industry has been growing at 2.0-2.5% per annum in the past five years. In developed countries, automotive lubricants have been growing at a slower rate of 1.0% per annum on account of the saturation of vehicle population, improved engine technology and better quality of oil. The region wise distribution of lubricant demand worldwide is shown below: 9
  • 10. MP Birla Institute of Management Castrol Shekar Agencies Regionwise Demand Asia Pacific North America 25% 28% Europe 35% Central - Southern America 12% Asia is the third largest market for lubricants in the world and is expected in future to grow at a faster rate as compared to other developed markets. Asia’s share in the world lubricant market has increased from 22% in 1993 to 25% in 1998. The per capita consumption of lubricants in different countries is shown below: Per Capita Consumption Country (Kg) America 31.0 Europe 14.0 China 2.0 India 1.0 1.2.4 Indian Scenario India is the sixth largest lubricant market in the world, with a consumption of around 1.12 million KL in 1998-99 (an effective market size of Rs. 55-60 bn.) as against an installed capacity of 1.6 million KL and has grown at a CAGR (Compound Annual Growth Rate) of around 7.0% over the period 1993 to 1998. However, with the industrial downturn and also slower growth in the automobile sector, the growth of the industry has slowed down to around 4.0% in the last few years. 10
  • 11. MP Birla Institute of Management Castrol Shekar Agencies Till 1993, the Indian Lubricant industry was totally controlled by the Government, with the Oil Co-ordination Committee (OCC) controlling all aspects of the Industry. Thus, the industry was dominated by the oil Public Sector Units (PSU) - Indian Oil Corporation Limited (IOCL), Hindustan Petroleum Corporation Limited (HPCL) and Bharat Petroleum Corporation Limited (BPCL). Castrol was the only major private sector player in the industry. The market shares of the key players in the industry as in 1998-99 are given below: Market share - Lubricants Tide Water Elf Gulf Oil 3% 4% 6% Others 6% Castrol IOC 19% 34% BPCL 8% HPCL IBP 18% 2% The lubricant industry in India can be broadly classified into two segments - Automotive Lubricants and Industrial Lubricants, with automotive lubricants accounting for over 60 % of the total lubricant market. The automobile lubricant market has grown at around 4% from 1993-94 to 1998-99, with the commercial vehicle segment accounting for about 70% of the total consumption of automotive lubricants. India’s per capita consumption of automotive lubricants is low at around 1 Kg per annum on account of the low penetration of automobiles in the country. India has the second largest railway network, fifth largest mining industry and is the twelfth most industrialised nation in the world. Hence, industrial lubricants account for 11
  • 12. MP Birla Institute of Management Castrol Shekar Agencies about 40% of the total lubricant market in India and have grown at a CAGR of 13% from 1993-94 to 1998-99. In 1993, the Government liberalised the lubricants sector and announced a number of regulatory changes. These included –  Entry of foreign companies into the Indian market.  Decanalization of imports of base oil.  Decontrol of pricing of base oil.  Reduction in customs duty on base oils (progressively reduced from a peak of 85% to the current level of 25%). The deregulation of the lubricant industry has had a severe impact on the structure of the Indian lubricants market. Lubricants have the highest margin among refined petroleum products. Companies earn between 20-30 times more from selling lubricants than other petroleum products. Such a lucrative business encouraged foreign majors like Shell, Exxon, Mobil, Caltex, Elf etc., to enter the Indian market. Currently, the industry is highly fragmented with over thirty players as compared to the five in 1993. The share of public sector companies has declined from 90 % in 1991 to less than 70 % in 1999. The change in the market share has been predominantly on account of rapid developments in technology, marketing, and distribution strategies of companies. 1.3 COMPANY PROFILE Company : Castrol Shekar Agencies Proprietor : Rajshekar. G. Rao Operations Managers : Hari Prasad Managers : Ranjini : Gowda Auditors : Shradha 12
  • 13. MP Birla Institute of Management Castrol Shekar Agencies 1.3.1 Castrol Shekar Agencies Founded in 1998 on a very small scale, Castrol Shekar Agencies was a small business designed to meet the needs of the ever changing technology in the manufacturing world by supplying quality lubricants. They have 2 branches currently in Bangalore, Karnataka which is also the home which plans to expand to all over Karnataka within few years. Castrol Shekar Agency was the pilot effort by Castrol India Limited in Southern Karnataka and over the years Shekar Agency has become the second largest distributor for Castrol in India. Castrol Shekar Agencies was established as a proprietorship with the intention of selling quality lubes along with unmatchable solutions and end to end services to the manufacturing world in Bangalore. All aspects of the business will be documented to ensure customers can count on the same results every time. It is these documents that will become the basis of ownership. The proprietor will use his or her name as the guarantor of each service. Therefore, the proprietor must embody the vision and mission of Castrol Shekar Agencies in line with Castrol’s vision and mission. As Castrol Shekar Agencies was a part of South-India’s pilot project they are proud to be associated with the brand Castrol and its product line and also it was an initiative taken by Castrol India to turn this agency to a pilot distributor in South-India where it was initially a CCC (Customer Care Centre) and after many years attained the status of being a Castrol distributor. Castrol Shekar Agencies are the only authorised dealers for Castrol’s products in Bangalore and are enjoying monopoly since the time of its inception. From the time of its inception till date they have grown from just 15 employees to more than 150 employees catering to different business needs and meeting the demands of the competitive market. 13
  • 14. MP Birla Institute of Management Castrol Shekar Agencies 1.3.2 About Castrol and its distributors in India The History of Castrol in India dates back to 1910 when certain automotive lubricants from C. C. Wakefield and company made an entry in the Indian Market. In 1919, C. C. Wakefield and company setup its first overseas branch office in India and commenced operations as a trading unit. Today, Castrol India Limited is the second largest player in the Indian lubricant industry and is the market leader in the retail automotive lubricant segment. Castrol India is a part of the BP group worldwide. Castrol India Limited is a Public Limited Company with 70.92% of the equity held by Castrol Limited UK (part of BP Group). In 2003 the company's turnover was Rs.1360.51 crores and Profit after tax was Rs. 137.38 crores. From a minor oil company, with a share of about 6% in 1991, Castrol India has grown to become the second largest lubricant company in India with a market share of around 22%. Castrol India manufactures and markets a range of automotive and industrial lubricants. It markets its automotive lubricants under two brands - Castrol and BP. The company has leadership positions in most of the segments in which it operates including passenger car engine oils, premium 2-stroke and 4-stroke oils and multigrade diesel engine oils. Castrol India has the largest manufacturing and marketing network amongst the lubricant companies in India. The company has 5 manufacturing Plants across the country, including a state-of-the-art plant in Silvassa. The company reaches its consumers through a distribution network of 270 distributors, servicing over 70,000.retail outlets. Castrol India has clearly demonstrated its commitment to Indian consumers for over 80 years, by offering its international range of high performance products backed by the highest level of customer service. The company has managed to gain sustainable competitive advantage through:  Distinctiveness driven by continuous innovation in all areas of business  Winning culture and a desire to excel  Strong meaningful relationships with all stakeholders 14
  • 15. MP Birla Institute of Management Castrol Shekar Agencies On 19 March 1899, Charles Cheers Wakefield started up an oil company. Within 10 years, a new lubricant was produced that would revolutionise transport in the first half of the twentieth century – it was called ‘Castrol’. The success of our company owes much to the original philosophy of Charles Wakefield. He drew on the help and encouragement of his customers in developing his new Castrol Oils, because he had the foresight to see that working in partnership was the best way to achieve success for both parties. This rationale is as relevant to us today as it was then. Castrol now employs over 12,000 people in more than 130 countries. They work at the forefront of advanced technology and are the world leader in the development of motor oils. CASTROL ACQUIRED BY BP: JULY 2000 With the acquisition of Castrol by BP, Castrol has become the leading brand within BP’s lubricants business. Castrol was selected by BP because it was seen as one of the great lubricants brands in the world, with a name that is synonymous with superbly engineered products of the highest quality. It has been a very successful union. Castrol’s creative and innovative marketing and brand management expertise has fitted well with BP’s ability to build highly profitable, performance-driven businesses. Today, a distinctive global lubricants operation is taking on all competitors…and winning over customers in markets across the world. INDUSTRIAL LUBRICANTS & SERVICES…SHAPING TECHNOLOGY Castrol Industrial, part of BP's Refining & Marketing division, is a leading global player in its own right, supplying the equipment manufacturing and industrial maintenance industries with a unique and diverse range of essential products and technical support services. 15
  • 16. MP Birla Institute of Management Castrol Shekar Agencies Every day, we harness our unrivalled knowledge and expertise in high performance lubricants and metalworking fluids – and share best practice with our customers. Around the world, we work with our customers to introduce and exploit all the benefits of improved process efficiencies. To support this, we maintain strategically located technology centres as well as machining test centres in Asia, Europe and North America. Their offers include a wide range of product support services to boost performance and profitability across different customer locations and manufacturing sites. They understand the challenges of implementing the right processes in the right places. For the maximum convenience of our customers, we operate from a broad network of sales and support locations and channels. 100+ YEARS’ EXPERIENCE IN HIGH PERFORMANCE LUBRICANTS AND METALWORKING FLUIDS Castrol Industrial is the ideal partner for Equipment Manufacturers and Industrial Maintenance companies the world over. Our knowledge enables us to select and apply the combination of products and services that most positively impact productivity, quality and costs in your manufacturing operations. 1.3.3 Product line 16
  • 17. MP Birla Institute of Management Castrol Shekar Agencies Our comprehensive range of world-class lubricants deliver the performance you need in every application, including the most demanding and capital intensive, where leading edge lubrication technology is vital. From gear oils to greases, our standard and high performance lubricants can help your equipment run smoothly, even in the most difficult environments, and for long periods of time – giving you improved reliability. With emphasis on your process reliability, we have developed a comprehensive range of premium metalworking fluids. Our compatible products are formulated to give world-class performance and improve your quality and productivity at reduced overall process costs, as well as allowing you to meet your environmental and safety regulations. 17
  • 18. MP Birla Institute of Management Castrol Shekar Agencies Once seen as a necessary evil, industrial cleaning has become a crucial element of the value chain within many industrial manufacturing processes. In recent years, cleanliness requirements have increased significantly to guarantee accurate quality, functionality and lifespan of parts and components, and to facilitate optimum surfaces for subsequent treatments such as heat treatment or coatings. Castrol offers you a comprehensive range of world-class industrial cleaners and product support services that will help you to:  Achieve more reliable cleanliness of finished parts  Improve Health and Safety and reliability performance  Boost productivity through reduced scrap rates  Lower your cleaning costs Our range of user-friendly and environmentally responsible industrial cleaners offers you the choice of: Hydrocarbon Solvent Cleaners – Specially formulated with selected hydrocarbons, delivering excellent solvency for mineral oils, fats, greases and other soils typically found in manufacturing.  Castrol Techniclean Aqueous Process Cleaners – Allow flexibility of choice in delivering cleaning performance, depending on the equipment to be used. 18
  • 19. MP Birla Institute of Management Castrol Shekar Agencies  Castrol Careclean  Castrol Flexiclean  Castrol Techniclean Maintenance Cleaners – Divided into two categories: Industrial Floor Cleaners – liquid alkaline degreasing and cleaning solutions for cleaning industrial floors; and Machine Tool/System Cleaners – light-to-heavy-duty machine tool cleaners and disinfectants. Metal corrosion affects virtually everyone every day. Whenever base metals or related articles are produced, there is a risk of corrosion – and whenever this occurs, it costs money and eats into profits. We have focused on preventing corrosion with our comprehensive range of world-class corrosion preventives and product support services that will help you to:  Achieve more reliable protection of finished parts  Improve Health, Safety and Environmental (HSE) performance  Boost productivity through reduced scrap rates and waste Dewatering fluids, mill oils or soluble corrosion preventives – our product range covers all your industrial requirements, so you can choose the best product from the following to suit your needs: Solvent based dewatering corrosion preventives – Dewatering agents with excellent water displacing and penetrating properties and corrosion preventives. 19
  • 20. MP Birla Institute of Management Castrol Shekar Agencies  Castrol Rustilo  Castrol Safecoat Neat corrosion preventive oils – Economical and efficient corrosion preventive oils for all surface protection requirements.  Castrol Rustilo  Castrol Safecoat Aqueous corrosion preventives – Synthetics, soluble oils and micro-emulsions allowing multiple degrees of freedom in process design.  Castrol Aquasafe  Castrol Rustilo 1.3.4 Few facts about Castrol India Limited 20
  • 21. MP Birla Institute of Management Castrol Shekar Agencies 21
  • 22. MP Birla Institute of Management Castrol Shekar Agencies 1.3.5 Brief about the competitors of Castrol and their analysis As the distributors are dependent on the sales of Castrol any impact on Castrol will affect them directly as sales drop significantly. A few of the major competitors for Castrol in India are mentioned below. Indian Oil Indian Oil Corporation Ltd. is India’s largest company by sales with a turnover of Rs. 4,09,957 crores ($ 85,550 million) and profit of Rs. 3,955 crores ($ 825 million) for the year 2011-12. Indian Oil is the highest ranked Indian company in the latest Fortune ‘Global 500’ listings, ranked at the 83rd position. Indian Oil's vision is driven by a group of dynamic leaders who have made it a name to reckon with. Bharat Petroleum Success in the corporate world emanates from the relentless pursuit of excellence. Our growth post nationalisation in 1976 has been phenomenal. One of the single digit Indian representative in the Fortune 500 & Forbes 2000 listings, we are often referred to as an “MNC in PSU garb”. A pioneer in marketing initiatives employing “Best in Class” practices. Hindustan Petroleum Corporation Limited HPCL is a Government of India Enterprise with a Navratna Status, and a Fortune 500 and Forbes 2000 company, with an annual turnover of Rs. 1,32,670 Crores and sales/income from operations of Rs 1,43,396 Crores (US$ 31,546 Millions) during FY 2010-11, having about 20% Marketing share in India among PSUs and a strong market infrastructure. HPCL's Crude Thru put and Market Sales (including exports) are 14.75 Million Metric Tonnes (MMT) and 27.03 MMT respectively in the same period. 22
  • 23. MP Birla Institute of Management Castrol Shekar Agencies Analysis on National Oil Competitors The above three oil based companies Indian Oil, Bharat Petroleum and Hindustan Petroleum Corporation Limited are Indian companies which are all listed in Fortune companies ranking and have a strategic distribution canal which reaches out to the tiniest of corners in India and extends their distribution business all across the major cities in India. This result in a few constraints to the distributors of Castrol in India as Castrol being a foreign company they have more rules to be followed and cannot commence business in every nook and corner as their distribution network is not as wide as Indian companies. Blaser Swisslube Blaser Swisslube was founded in 1936 by Willy Blaser. The goal of the company, from the beginning, has been to produce value-added products for customers that are friendly for humans and the environment. This pioneering spirit and constant will for innovation, runs through the company's history like a thread. These guiding principles have made this family owned coolant company, a Global Player under the leadership of Peter Blaser. With Marc Blaser, the third generation is also committed to keep the promise to provide to our customers the best products with the best service. Thousands of companies around the world trust Blaser lubricants. For over seventy-five years we have been researching and developing our products to the highest standards of scientific technology. At our Headquarters in Switzerland, we run the largest R & D Lab of the branch where innovative ideas are tested and put into action. Products like cutting fluids and cutting oils are the speciality. Quaker Since 1918, we have been establishing and maintaining long-term relationships with leading enterprises in primary metals, metalworking, and other basic process industries 23
  • 24. MP Birla Institute of Management Castrol Shekar Agencies all over the world. Today, we have business and production presence in every major manufacturing country in the world. Quaker is a $683.2 million dollar company headquartered in Conshohocken, Pennsylvania, USA, with regional headquarter locations in Uithoorn, The Netherlands, Rio de Janeiro, Brazil and Shanghai, China. The company is publicly traded on the New York Stock Exchange, and has a long track record of financial consistency and strength. As the Company entered the 21st century, we began a major strategic action to better meet the changing needs of our customers. Now, as a global, knowledge-based company, we provide our best service, technology, and product resources to all of our customers—wherever they are in the world. While working hard to meet customers’ needs, we also strive to keep a strong sense of responsibility to our associates, to the communities in which we operate, and to the natural environment. As further evidence of our commitment to continuous improvement, our efforts at quality have been acknowledged by the International Organization for Standardization, with ISO 9001 ratings at our own facilities, as well as at customer sites where we deliver services and products directly. Many facilities are also ISO 14001 certified and rated by accredited companies such as Lloyd’s, British Standards Institute (BSI), and Det Norske Veritas (DNV). Specialise in products like cutting oils, corrosion preventives, metal forming etc. Fuchs Founded in 1931, the FUCHS GROUP has grown to become the largest independent manufacturer of specialty lubricants in the world. Recognized internationally for its innovative lubricants and industry related specialty products, Fuchs has a global reach with manufacturing facilities in over 40 countries. FUCHS Lubricants Co., the US operating unit of the Fuchs Group, provides high quality lubricants to a wide range of industry. From underground mines to makers of 24
  • 25. MP Birla Institute of Management Castrol Shekar Agencies complex metal components including automotive, appliance and aerospace manufacturers, Fuchs has products to meet the specialized needs of our customers. Fuchs is constantly developing new products to meet the ever changing demands of modern industry. Improved productivity, reduced cost, improved worker safety, and reduced environmental impact are just a few of the benefits Fuchs products provide. Fuchs superior customer service is supported by a system of eight North American manufacturing facilities, thirty-four North American warehouses and a company operated delivery fleet. Our factory trained field technicians operating locally provide unparalleled service and expertise. The leading edge technology of our products, the expertise of our employees and factory direct supply channels provide the service and value our customers expect, and makes FUCHS Lubricants Co. unique in the marketplace. FUCHS is committed to providing our customers with comprehensive technical solutions that suit our customer’s lubrication needs. Analysis on Niche Product Players The above three competitors Blaser Swisslube, Quaker and Fuchs are a major threat for Castrol as they are the pioneers in lubricant oils for aerospace industry which is growing at great heights in the last couple of years and is booming in developing countries like India so the aerospace industry in such countries will prefer the pioneers over Castrol in this segment and hence the distributors will have a tough job along with the company to market such niche products. APAR Industries Limited Apar Industries Limited, founded by Late Mr. Dharmsinh D. Desai in the year 1958 is one among the best established companies in India operating in the diverse fields of electrical, metallurgical and chemical engineering. Over the ensuing years it has 25
  • 26. MP Birla Institute of Management Castrol Shekar Agencies evolved to be a 700 million US Dollar diversified company offering value added products and services in Power Transmission Conductors and Petroleum Specialities. A technology – driven and customer – focused vendor to some of the most brand- enhancing power companies in India and abroad, Apar has strengthened the business of its customers through proactive product development, timely product delivery and superior product attributes by reinforcing product innovation, cost leadership and premium quality and living its vision ‘Tomorrow’s Progress Today’ resulting in Reliability, Respect, Reputation and Repeat business across manufacture of Speciality Oils and Power Conductors. Their speciality oil ranges from transformer oils, industrial oils and lubricants to ink oils which is a distinct diversification inside the industry of lubricants. Raj Group From a modest beginning over 60 years ago, Raj is today a multi-product, multi location conglomerate with world class products and services encompassing the entire product spectrum of petroleum specialities business. Under its three broad product groups -- Transformer Oils, Process Oils / Gels and Lubricants, the Group offers an exhaustive range of over 500 world class products covering wide spectrum of application, as well as speciality segments of the industry. More than a dozen renowned generic product brands, each one a market leader in its own field, offer innovative solutions to today’s discerning customer in the global market. Their product ranges from High Performance Automotive Oils, High Performance Foodgrade & Speciality Lubricants, Transformer Oils to Process Oils and Gels. Analysis on Local Players The above local players APAR Industries Limited and Raj Group are companies that are making its mark in the lubricant industry and they are financially very sound hence 26
  • 27. MP Birla Institute of Management Castrol Shekar Agencies can compete with the big global players in the home country. The two companies have diversified their businesses to a wide range of products other than only lubes by which it creates more opportunities for growth and helps in better distribution as they will know the different mind sets of different people as they have diversified their business. Mobil Are the world's largest publicly traded international oil and gas company, providing energy that helps underpin growing economies and improve living standards around the world. They hold an industry-leading inventory of global oil and gas resources. They are the world’s largest refiner and marketer of petroleum products, and their chemical company ranks among the world’s largest. They are also a technology company, applying science and innovation to find better, safer and cleaner ways to deliver the energy the world needs. Over the last 125 years ExxonMobil has evolved from a regional marketer of kerosene in the U.S. to the largest publicly traded petroleum and petrochemical enterprise in the world. Today they operate in most of the world's countries and are best known by their familiar brand names: Exxon, Esso and Mobil. They make the products that drive modern transportation, power cities, lubricate industry and provide petrochemical building blocks that lead to thousands of consumer goods. Their products include automotive lubricants, industrial lubricants, greases etc. ExxonMobil has a well-developed network of experienced distributors around the world. Their authorized ExxonMobil distributors must meet stringent requirements related to product quality and handling, personnel training and qualification, and brand representation. They work closely with authorized distributors to ensure needs are met and you are able to extract maximum value from our lubricants. 27
  • 28. MP Birla Institute of Management Castrol Shekar Agencies Shell They are a global group of energy and petrochemicals companies with around 90,000 employees in more than 80 countries and territories. Their innovative approach ensures they are ready to help tackle the challenges of the new energy future. From the world's largest integrated, export oriented oil and gas project to helping to meet Asia's demand for petrochemicals - Shell’s major projects show their technology and expertise in action. When you fill up with Shell, you can relax in the knowledge that Shell fuels, including Shell V-Power and Shell V-Power Diesel, are backed by unique technological expertise and decades of research and development by some of the best scientists from around the world, all working to help you get the most out of every drop. Shell Lubricants is the number one global lubricant supplier and has a 70-year history of innovation. Some of the world’s top manufacturers choose Shell as the first-fill motor oil for new vehicles in their factories and continue to use a range of their products for ongoing servicing. Whatever your needs or application, Shell can provide a full range of lubes including synthetic high-performance products. See how our superior oils and lubricants work to clean and protect your engine, helping to improve its performance and prolonging its life. Their distribution channels are very thoughtfully placed keeping in mind the market requirement and the nearness to the Shell production facility units. Analysis on Private Players (International) Mobil and Shell are the biggest players in International market and their businesses diversify over a wide range of products from industrial to automotive to aerospace and marines which are great demand all over the world. They lay lot of emphasis on their distribution units and have superior outlets of retail and wholesale distributors having trained employees like Castrol to market their range of products. 28
  • 29. MP Birla Institute of Management Castrol Shekar Agencies 1.4 VISION, MISSION AND OBJECTIVES Meaning of Vision An aspirational of what an organization would like to achieve or accomplish in the mid- term or long-term future. It is intended to serve as a clear guide for choosing current and future courses of action. Meaning of Mission A mission statement defines what an organization is, why it exists and its reason for being. At a minimum a mission statement should define who your primary customers are, identify the products and services you produce, and describe the geographical location in which you operate. Castrol’s Vision, Mission and Objectives "We will, sustainably, enhance the profitability of our customers by developing innovative products and services offers. As a result, we will become the manufacturing partner of choice within the Equipment Manufacturing and Industrial Maintenance market spaces.”  Consolidating and growing its market share in the premium segment.  To reach out to consumers across different segments.  To provide timely delivery and quality products.  To motivate employees at a greater level.  To create and obtain more customers and their loyalty. 29
  • 30. MP Birla Institute of Management Castrol Shekar Agencies ORGANIZATIONAL STRUCTURE 30
  • 31. MP Birla Institute of Management Castrol Shekar Agencies 2. ORGANIZATIONAL STRUCTURE 2.1 CORPORATE ORGANIZATIONAL STRUCTURE Castrol Shekar Agencies was established as a sole proprietorship in 1998 with the intention of selling quality lubes along with unmatchable solutions and end to end services to the manufacturing world in Bangalore. Proprietor - Rajshekar. G. Rao Operations Manager - Hari Prasad Sales Managers - Mani Srinivas Finance Manager - Ranjini Marketing Manager - Gowda Accounts Head - Shradha 31
  • 32. MP Birla Institute of Management Castrol Shekar Agencies 2.2 DEPARTMENTAL ORGANIZATION STRUCTURE Proprietor Operations Head Finance Marketing Manager Sales Managers Manager As we can see in this structure Castrol Shekar Agency is a flat organization where the Proprietor and the Operations Head take major decisions and guide the respective teams. 2.3 AUTHORITY AND RESPONSIBILTY RELATIONSHIP The Proprietor is the central point. The orders are given by the Proprietor aided by the Operations Head and the orders are followed by the various departments. There are strict guidelines to be adhered to and the whole system is rule bound. Any process followed has to go through all the formalities. In each department there is a head who has the responsibility of ensuring that all the tasks are taken care of without any problem. The Operations Head delegates the work to the manager 32
  • 33. MP Birla Institute of Management Castrol Shekar Agencies and gives a timeline for the end of the task. The manager then takes the task to his team and ensures that the task is done by the team. The manager usually delegates the work to the head of department for that area of specialization and follows up with the head for further correspondence. The head will then delegate the task to the team members and ask them to finish the work in the required timeline. On completion of the work, the team hands over the work to the head for review and then it’s given to the manager. This way there is a process flow in the way the work is delegated and completed. 33
  • 34. MP Birla Institute of Management Castrol Shekar Agencies FUNCTIONAL AREAS 34
  • 35. MP Birla Institute of Management Castrol Shekar Agencies 3. FUNCTIONAL AREAS 3.1 HR DEPARTMENT The Human resource department is one of the most sidelined department, yet one of the most important one in an organization. The reason being that they handle one of the most unpredictable resource i.e. Man. HR departments refers to the policies and practices framed for and organization. They include Recruitment, HR Services, Talent Management, Training and Administration. 3.1.1 Objectives The objective of HR is to maximize the return from an organization’s human resource. The activities carried out include:  HR planning  Job analysis and design  Recruitment and selection  Orientation and placement  Training and development  Performance appraisal and job evaluation  Employee and executive remuneration  Employee motivation  Employee welfare There are basically three sub divisions under the HR department which are Corporate HR, Entity HR and Circle HR. The corporate HR is responsible for making policies, implementing suggestions and is also involved in strategic planning. The entity HR provides targets for the circle HR and is mainly involved in execution of the policies and practices which the corporate HR makes. The circle HR is involved in recruitment, appointment, training, payroll, employee issues etc. 35
  • 36. MP Birla Institute of Management Castrol Shekar Agencies The various HR functions are  Talent Acquisition  Talent Development  Talent Management The talent acquisition is mostly done nowadays through consultancies. The companies source the recruitment process out to consultancies and the best people selected by the consultancies are interviewed and hired. Also talent acquisition is done through campus placement where the company goes to the respective colleges and then selects the talent. Under talent management, we have the performance management system which keeps a track of the employee’s performance. Then based on the performance, the management will take a decision as to whether training should be given to the employee. Then slowly the career planning for the employee will be given by the company and also suggestions on how the employee can mould his career and go forward is also given by the company. The recruitment process in Shekar agencies is a three step activity; first the planning for manpower is done, then the sourcing activity takes place where resumes of the candidates are chosen and then their interview is taken. First the functional interview is taken and then the HR interview is taken. Finally step three is negotiating the CTC with the candidate and offer is made. 3.2 MARKETING DEPARTMENT The process by which companies create customer interest in products or services is called marketing. It generates the strategy that underlies sales techniques, business communication and business development. It is an integrated process through which the companies build strong customer relationships and create value for their customers and for themselves. Marketing is used to identify the customer, to keep the customer, and to satisfy the customer. Marketing management is one of the major components of business 36
  • 37. MP Birla Institute of Management Castrol Shekar Agencies management. Marketing evolved to meet the developing new markets. The term marketing concept holds that achieving organizational goals depends on knowing the needs and wants of target markets and delivering the desired satisfactions. It proposes that in order to satisfy its organizational objectives, an organization should anticipate the needs and wants of consumers and satisfy these more effectively than competitors. The chief marketing manager is mainly involved in the creative communication process. None of the content given on pamphlets, hoardings etc will be put up without going through the creative team. The main function of the creative team is to design hoardings, pamphlets, radio jingles, TV ad concepts etc and provide the content of the same. The marketing HOD (Head of Department) is responsible for the media and trade planning and also the research part is taken care by the marketing HOD. The team uses the print media, Radio, Celebrity promotions, TV ad’s etc as sources of media for promotion and awareness. The communication team organizes events like photo shoots, outsources the advertisements to ad agencies etc. Any kind of research is carried out by the research team. Mainly the research helps with problem identification or it helps with finding out the reasons for the problem. It also helps in finding out the consumer behavior and likes and dislikes of the consumer. 3.3 OPERATIONS DEPARTMENT Castrol Shekar Agencies has two stores in Bangalore. Hence the operations of Shekar agencies are divided into different areas of product lines. And each area has a head called a managing head. The operations department has the following functions;  Ensure that the operations in each store take place smoothly  Ensure that the store manager and department managers are carrying out their functions 37
  • 38. MP Birla Institute of Management Castrol Shekar Agencies 3.4 FINANCE DEPARTMENT Finance department is responsible for the financial administration and management of the company along with the financial rules and financial guidelines acting in the company. Finance department concerns with securing the financial health of the company. 3.4.1 Objectives  To ensure smooth flow of business by taking care of the financial flows  To optimize the financial resources of the company  To meet the financial expenses in a systematic way  Analyzing risk and returns associated with projects and endeavors taken by the company  Determine the need of working capital in the organization  Determining the pay scales of the employees  Profit maximization of the company and its partners  Receipt of money from the customers and accounting the same  Payment to suppliers and payment of all office expenses The major sources of revenue for Castrol Shekar Agencies are from the sale of metal working fluids and high-performance lubes as they contribute the most to the organizations gross margin. The major expenses are salary of the employees, Rent for office space, marketing functions like promotion expenses, gift vouchers etc. The software required for the proper functioning of various programs, stationeries of the like books, pens etc, telephone expenses, electricity expenses and other miscellaneous expenses. 3.5 Distribution and Logistics Departments The D & L team is responsible for ensuring the supply chain is managed without any hassles. As in any distribution and logistics team, the main task is to ensure that the 38
  • 39. MP Birla Institute of Management Castrol Shekar Agencies goods being distributed are well tracked and the logistics are well in place. The D & L team takes care of the entire operations of Castrol Shekar Agencies throughout Karnataka i.e. all stores across Karnataka and it is their responsibility to ensure that the required goods are reaching the stores on time and that too without any problem. 39
  • 40. MP Birla Institute of Management Castrol Shekar Agencies SWOT ANALYSIS 40
  • 41. MP Birla Institute of Management Castrol Shekar Agencies 4. SWOT ANALYSIS SWOT analysis is a strategic planning method used to evaluate the Strengths, Weaknesses, Opportunities, and Threats involved in a project or in a business venture. It involves specifying the objective of the business venture or project and identifying the internal and external factors that are favourable and unfavourable to achieve that objective. 4.1 STRENGTH AND WEAKNESS Strength  The oldest and the first distributor of Castrol in South-India and hence has a strong customer base.  All executives in Castrol Shekar Agency are technically trained about their product which in turn helps the customers in understanding the technicalities of using their products.  They have a strong financial backup as many investors are pooling in money.  Excellent communication with customers helps in boosting sales and also in word of mouth marketing.  As Castrol is one of the leading lubes company in the world there is no necessary to spend huge money in marketing the products by the distributor.  Executives of Castrol don’t only market their product but they help the customers to imbibe knowledge of the lubricant and its advantages. Weakness  Attrition is high due to market demand for Castrol executives and it impacts the time and cost for training new recruits.  Lack of awareness by the customers as they do not know the full product lines of Castrol available with the distributor. 41
  • 42. MP Birla Institute of Management Castrol Shekar Agencies 4.2 OPPORTUNITIES AND THREATS Opportunities  Expansion in various parts of Karnataka and India.  Introduction of niche products as aerospace sector is growing all across India.  Diversification of their business to Castrol’s retail outlets due to competition from other brands and growth in the lubes industry. Threats  The trained employees of Castrol when they leave Castrol and join their competitors they will reap the benefit of fully trained employees who can convince the customers with technical knowledge also.  As the lubricant market is very strategically placed due to increasing number of competitors, the competitors indulge in poaching with employees from Castrol and by these means they also increase their customer base.  In rural parts there have also been instances where the products were tampered and the same low quality products were sold, which in turn degrades the brand name and lowers the sales numbers due to unsatisfactory customers due to inferior product. 4.3 PROBLEM IDENTIFICATION AND SOLUTION Problem Identification  Sales & Distribution – Shekar Agencies must aim for the sales & distribution team to be more flexible in responding to market dynamics and more accountable by requiring it to document all sales commitments.  Customer Service - The idea of Customer service to keep comprehensive, centralized records of all contacts to enhance customer service and strengthen customer loyalty. 42
  • 43. MP Birla Institute of Management Castrol Shekar Agencies  Sales Executives – When the executives are expected to market their products by meeting individual customers they skip their rounds and waste time which in turn decreases the business for the distributor.  Due to better technology in the lubes industry the requirement of lubes is fluctuating day to day and this will impact total sales and profits.  The competitors always offer the customers a whooping discount on their products and in comparison to Castrol so it results in the drop of sales.  As attrition is high in this sector it is very challenging in keeping the employees motivated and create loyalty in them. Solution “Motivation” is the key factor to encourage the employees for getting them working harder and smarter. This can be achieved by introducing reward system which should happen on a continual basis based on the employee’s performance on monetary or non- monetary terms by offering them national and international tours, assets like automobiles, electronic gadgets and appliances, appreciation certificates etc. This will help in reducing employee downtime as they wish to be more productive than usual to get the rewards and recognitions provided. There needs to be classes on motivation taken by certified professionals which will improve the employee’s morale. This will also help in reducing the attrition rate as there is a scope for the employees to improve themselves on personal and professional front and hence loyalty for the organization increases. The “Customer is King”, so they should be provided with quality products followed by good customer service which is the key factor in creating customer satisfaction and loyalty. In order to create loyalty there should be a clear difference between regular / repeat customers and other customers. The repeat customers need to be given extended credit or discounts and need to make them feel special by offering them free samples of new products and giving them goodies which in turn will benefit in building customer relationship. A satisfied customer is always a repeat customer and then becomes a loyal customer. Set up of customer rewards program can be as simple as a discount on a customer’s birthday or as complex as a points system that earns various rewards such as 43
  • 44. MP Birla Institute of Management Castrol Shekar Agencies discounts on merchandise. Done right, rewards programs might really help build customer loyalty and increase sales. 44
  • 45. MP Birla Institute of Management Castrol Shekar Agencies OBSEREVATIONS, SUGGESTIONS AND CONCLUSIONS 45
  • 46. MP Birla Institute of Management Castrol Shekar Agencies 5. OBSERVATIONS, SUGGESTIONS AND CONCLUSION The lubricant business is a seasonal business and volume gets affected due to various seasonal factors. Hence, quarter-on-quarter result comparison will not give the correct picture. This is the observed data for Castrol sales in volume. Quarter 2 (April- June) and Quarter 4 (Oct-Dec) of the calendar year are generally the best quarters. Sales in kilo litres during June 2010 to December 2011 75 65.1 30 63.4 61.9 63.4 60.4 60.2 58.7 60 24 45 18 30 12 15 7.3 6 3.4 4.3 2.6 - (0.3) (0.3) 0 (15) (5.2) -6 Jun_10 Sep_10 Dec_10 Mar_11 Jun_11 Sep_11 Dec_11 Sales in volume % variation in sales Sales of Castrol Shekar Agency Jan - Dec Year Target (kl) Achieved (kl) 2009 572 623 2010 740 860 2011 960 784 2012 750 - 46
  • 47. MP Birla Institute of Management Castrol Shekar Agencies Observation made from the sales graph of Castrol and sales figures of Castrol Shekar Agency The above sales graph of Castrol that its sales volume has dropped considerably from December, 2010 to December, 2011 due to fluctuations in the price of raw materials, competition from industry leaders in lubricants, increase in crude oil prices etc which has a direct impact on all businesses of Castrol. Castrol Shekar Agencies has also failed in achieving its targeted sales due to the reasons which affected the overall sales of Castrol. We can clearly infer that Castrol Shekar Agency has suffered from making profits as they did not meet the target sales. As the distributor of Castrol any impact on the brands sales volume will have a direct or indirect affect on its entire chain and line of businesses. 5.1 MAJOR FINDINGS  Castrol Shekar Agency being the pilot distributor in South-India and the sole distributor in Bangalore enjoy large customer base and monopoly in Bangalore.  They believe in delivering quality products to customers and providing after sales services.  The executives of Castrol distributors are well trained and so they brief the advantages of using the right lubricant to the customer which helps in creating customer satisfaction.  The brand name gets associated with the person when he/she works with the organization.  Since Castrol Shekar Agency was a pilot project by Castrol there are lot of opportunities to learn about the history of the distributor and how they faced challenging times and grew to become a major distributor for Castrol in South- India.  Personal growths of the employees are directly related to the performance in work as they are paid high incentives. 47
  • 48. MP Birla Institute of Management Castrol Shekar Agencies  The Marketing department is its major strength which keeps adopting new plans in order to ensure that the sales of the company increases.  Due to high incentives few employees work for long hours and have shorter weekends to gain that extra bit and recognition in the organization. 5.2 SUGGESTIONS  Expanding their business is of major importance because as of now they are the only distributors for Castrol in Bangalore with two branches but as demand increases the distributors will also increase.  Many employees fail to meet the customers who provide business as the employees fake about their where abouts and not meet the customers. In order to avoid this kind of behaviour the organization must penalize such employees by cutting a part of the losses incurred from their salaries.  Communication has to be given well in time. Many a times what happens is the managers expect the employee to do the work as soon as it is communicated and due to the lack of time, they pressurize the employee. This can be avoided by giving the communication well in advance.  The employees deserve some sort of motivation to work and the managers should try and recognize the work of the employees more often and not doing this leads to frustration building up in the employees.  As this a flat organization there is no scope for growth in the organizational hierarchy for employees so the organization must consider in increasing fancy designation titles for the employees. By doing so they get motivated and will work harder, this in turn enables personal growth and organizational growth.  As there is high attrition in this sector and in the organization there is requirement of a “Relationship Officer” who can redress the employee grievances and create a soothing ambience at the work place. This in turn will benefit the organization by increasing employee loyalty towards the organization.  There should be involvement of the lower and middle level employees in the decision making process and the top management should be more flexible towards the same. 48
  • 49. MP Birla Institute of Management Castrol Shekar Agencies This will create a sense of attachment to the organization in the employees and will feel important to the organization which will create more responsible employees. 5.3 Learning’s from the Organizational Study The organizational study has given me a very good corporate exposure and a great learning experience. I was able to learn the practical and theoretical aspects which are applied in the day to day activities of the organizations and are as follows:  Organizational study is one of the best opportunities to face the practical problems, situations which cannot be learned in the classroom.  There should be a proper work life balance and achieving targets is crucial in marketing.  Communication skills are very important.  Customers are the king and they want to be treated like one too with a variety of choices at their disposal.  Work is utmost important and in order to ensure a smooth working flow, the work has to be completed on time.  Coordination between various members is an essential part of working.  Everything is well planned.  Documenting / Recording every transaction of the business are very important for current and future purposes. CONCLUSION Castrol Shekar agency has a very flat organizational structure enabling them to take quick decisions. As the distributors are stakeholders of the company any fluctuation that happens in the market that affects the company will affect the distributors as well as they are a part of the company Castrol itself. In growing times like now the company executives must be a step ahead as the customer expects to be briefed about the product, after sales service and the discounts 49
  • 50. MP Birla Institute of Management Castrol Shekar Agencies available before buying the product. When the company fails to meet the customer’s expectation there are rival companies waiting to expand their customer base by encroaching into their territory. It is very taxing on the company as there is cut-throat competition not only on encroaching into the customer base but also there is high attrition rate of the employees and the competitors are more than willing to pay higher salaries to get the rival companies out performers. The main mantra for all the market leaders is “Customer Satisfaction” as this increases customer loyalty. The lubricant industry is a seasonal industry so sales do not happen all round the year. The quality of lubricants is improving on a continuous basis and has longer longevity which decreases the wear and tear of machines in industries and automobiles for longer duration and it results in fewer requirements of the lubricants dropping the volume of sales. Hence diversification of the business and its products are very much required. Aerospace is a growing sector all over the world, so the demand for the lubes is also increasing for this sector. All the lube leaders in the world are expanding their stream to aerospace and every other business sector where there is expected growth. 50
  • 51. MP Birla Institute of Management Castrol Shekar Agencies ANNEXURE Balance Sheet ------------------- in Rs. Cr. ------------------- Castrol Tide Water Oil Continent Petro Dec '11 Mar '12 Mar '11 Sources Of Funds Total Share Capital 247.28 0.87 2.54 Equity Share Capital 247.28 0.87 2.54 Share Application Money 0 0 0.56 Preference Share Capital 0 0 0 Reserves 356.92 307.5 1.38 Revaluation Reserves 0 0 0 Net worth 604.2 308.37 4.48 Secured Loans 0 0 0.51 Unsecured Loans 0 0 0.05 Total Debt 0 0 0.56 Total Liabilities 604.2 308.37 5.04 Source: www.moneycontrol.com 51
  • 52. MP Birla Institute of Management Castrol Shekar Agencies Castrol Tide Water Oil Continent Petro Dec '11 Mar '12 Mar '11 Application Of Funds Gross Block 306.59 127.1 5.64 Less: Accum. Depreciation 194.07 54.04 3.92 Net Block 112.52 73.06 1.72 Capital Work in Progress 31.04 2.35 0 Investments 0 51.75 0 Inventories 300.92 166.38 1.71 Sundry Debtors 218.95 83.45 3.57 Cash and Bank Balance 48.99 34.15 0.04 Total Current Assets 568.86 283.98 5.32 Loans and Advances 195.53 53.16 0.53 Fixed Deposits 500.01 0 0 Total CA, Loans & Advances 1,264.40 337.14 5.85 Deferred Credit 0 0 0 Current Liabilities 518.6 133.26 2.53 Provisions 285.16 22.67 0 Total CL & Provisions 803.76 155.93 2.53 Net Current Assets 460.64 181.21 3.32 Miscellaneous Expenses 0 0 0 Total Assets 604.2 308.37 5.04 Contingent Liabilities 228.98 51.97 0.36 Book Value (Rs) 24.43 3,539.60 Source: www.moneycontrol.com 52
  • 53. MP Birla Institute of Management Castrol Shekar Agencies BIBLIOGRAPHY MAGAZINES  Company Internal Documents WEBSITES  www.businessdictionary.com (accessed on 28th Aug, 2012)  www.crisil.com (accessed on 30th and 31st Aug, 2012)  www.entrepreneur.com (accessed on 28th Aug, 2012)  www.castrol.com (accessed on 27th, 28th, 29th 30th and 31st Aug, 2012)  www.kotaksecurities.com (accessed on 29th and 30th Aug, 2012)  www.moneycontrol.com (accessed on 31st Aug, 2012) 53