How to get published presentation Caroline Lock, SAGE

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How to get published in journals
Introductions by Session Chair Christine Wellems
Chair of the IFLA Journal Editorial Committee 2013
Why write and seek publication? Ian Johnson
How to structure and write an article Ian Johnson
Choosing a journal Paul Sturges
The editorial and peer review process Paul Sturges
Publishing opportunities with IFLA Caroline Lock
Author support and resources Caroline Lock
Questions

Insert your presentation title here Los Angeles | London | New Delhi
Why write and why seek
publication?
Ian Johnson

Pressure to publish
● Requirement in a project grant
● Seeking tenure

Self-promotion
● Recognition of efforts
● Career progression

Professional outlook
● What is the situation here?
● Why is it what it is?
● What should it ideally be?
● How might it reasonably be improved?
● What, realistically, could I personally do to
improve it?

Helping others
● Are you a knowledge manager?
● Do you want to share information and
experience with others in your profession?
● Making sure that they understand what
works, how it works, why it works, and in
what circumstances it works

How to structure and write a
journal article
Ian Johnson

Structure
● Decide on the appropriate structure for
type of article and audience; not every
paper is a formal research paper
● Aim for balance:
- “More than three quarters of the paper is taken up by general comments and
literature review, while the part dealing with your survey occupies less than one
quarter of the text.”
- Comment by Editor of IFLA Journal to an author

Structure continued
READ the manuscript submission guidelines
• Referencing style
• Word limit
• Title, abstract, keywords
• Conventions of academic writing
• Supplemental data?

The main elements
● Title, abstract and keywords
Should reflect content; use key search terms
“APPLICATION OF LASER FIBER OPTIC IN BLOOD
VELOCITY MEASUREMENT” – title of paper submitted to IFLA Journal
● Authors
The silent supervisor: academic supervisors who claim to be co-authors of
student papers have a responsibility to ensure their quality
● Aims, objectives, audience
- Clear statement of aims and objectives of the article and the target
audience
- Avoid narrow and parochial topics not of general interest

The main elements continued
● Introduction and background
Provide adequate background information for readers’ understanding, but
avoid too much detail
● Literature review
Must include comments on the cited sources and their relevance
● Methodology
- Use the simplest methodology appropriate to the topic
- Explain methodology clearly
- Use the simplest statistical tools that are appropriate to the topic
- Avoid using advanced tools merely to demonstrate your skills

The main elements continued
- Present the results as clearly as possible
“The presentation and interpretation of the survey data are
chaotic.”
- Check your results
● Meaning
Always ask yourself what your results really mean
“…there are interesting questions that could have been asked, but
you do not seem to have really thought about what your results
could mean.”

Practical points
● Spelling, grammar and punctuation
Run a spelling and grammar check on the paper in the language of the
journal to which it will be submitted
● Citations and references
- Citations in the text must match exactly with the corresponding items in
the list of references
- All cited items must be included in the list
- Check that all hyperlinks in text and list of references are working

Practical points continued
● Acronyms
Acronyms and abbreviations should be spelled out in full the first time they
are used
● Acknowledgments and funding
● Obtain permission for all copyrighted
material

General points
● Plagiarism
Avoid plagiarism like the plague!
“The most serious problem with your paper is that large parts of
the text, apart from those directly describing the results of your
survey, are taken almost word for word from one of your
sources, …including her mistakes.”
● Previous publication: check publisher policies
● Duplicate submission
Do not submit your paper to more than one journal at a time
“…your article as published in Library Review …was received by
Library Review on 10 April 2011. I received the version you submitted to
IFLA Journal on 9 April 2011. It seems clear, therefore, that you submitted
the same article to two journals on the same day.”
● Copyright: Contributor Publishing Agreement

And finally
● THINK: What does it mean? Does it make
sense?
● REVIEW: Structure, evidence, meaning,
conclusions
● CHECK: Spelling, grammar and
punctuation; arithmetic and statistics;
citations and references

Choosing a journal
Paul Sturges

Why take the trouble to choose a
journal?
● Either:
• Before writing (so as to aim at meeting a journal’s
requirements during the writing process) PREFERRED or
• After writing (so as to offer your article to an appropriate
journal having modified it as necessary)
● Essential to make an active and informed
choice of journal
• Editors may well reject an unsuitable article before it can
even enter the refereeing process
• An unsuitable choice might mean your article is published but
not read by the people you hope to reach

Identifying a journal
● Sponsor requirements
• Refereed journal
• Language preference
• Ranked in ISI/IBSS (International Bibliography of the Social Sciences)
● Your subject and text may suggest either
professional or academic journals
● The level at which you are writing may suggest a
theoretical or general journal
● A specialist journal might be suitable (cataloguing,
administration, etc)

How to identify the right journal
● If you have access to a library with many print journals:
• Browse the titles on display
• Read articles – who are they citing?
• Check aims and scope and publication policies
● Also search online through journal websites
● Discuss with senior colleagues
● What journals do you read?
● Is speed of publication important?
• Contact the Editor to ask about turnaround times
● Your first article?
• Don’t submit to #1 ranked journal in your field with decline rate of 90%

When you have identified a journal
● Read the publication policy very carefully
● Study the instructions to authors/manuscript
submission guidelines
• Either write your article following the guidelines carefully
• Or, edit your existing article to fit the guidelines
● The details (length, structure, layout, reference
and note style, etc) matter!
● Deliver a ‘Journal X Article’!

The editorial and peer review
process
Paul Sturges

The peer review and editorial process
PRELIMINARIES
● When a paper is received:
Editor:
• Decides on suitability for review
• May desk reject without sending for review
• Indentifies suitable reviewers
• Sends paper for anonymous review

Peer review
● Reviewers:
• Review paper in light of journal requirements and own professional
knowledge
• Provide guidance about revisions required
• Indicate whether paper should be rejected, revised or (very rarely)
accepted without revision
• Indicate if the journal is willing to review a revision
● Editor:
• Communicates reviewers’ comments and decision to author
● When revision received:
• Minor – to editorial process
• Major – re-review following above procedure

An example of the editorial process
● For IFLA Journal the Editor conducts detailed in-depth
examination of paper:
“I repeated your LISA search today, and found that the results do not provide a set of
references which meet the criteria stated in your paper”
● Paper reviewed
● Major corrections required – paper returned to author
(sometimes more than once) with Editor’s comments
● Minor corrections made by Editor
● Final corrected paper either rejected by Editor
“… you have not responded to all the earlier queries, have omitted some useful
information that was included in the earlier version, have omitted from your reference list
items that were included in the previous one, and which are still cited in the text of the current
version, and have made (minor) changes in the figures showing your results.”
● Approved by Editor and passed to publisher’s production
department for typesetting, printing, etc

Handling revisions
● Follow the timeframes requested
● Demonstrate what you have changed
● Address each referee point in a covering note
● If you can’t meet all criticisms, explain why
● Be positive
● Process can take 2-3 iterations

Handling rejection
● Read the referees’ report and the Editor’s
letter
● Focus on why
● Try and rework the paper
● Consider submitting to an alternative journal

Publishing opportunities with
IFLA
Caroline Lock (SAGE/IFLA Journal)

IFLA Journal published by
• Immediate open access
• WLIC conference papers
• General submissions
• Commissioned articles
• http://ifl.sagepub.com
Emerald
Authors of WLIC conference papers may be approached by Emerald for publication in their
library and information science journals.
• Open access after 9 months
• Contact: Ebreen@Emeraldinsight.com
IFLA Book Series
Global Studies in Libraries and Information
Series Editor Ian Johnson, published by De Gruyter
IFLA Publications Series (Greenbacks)
Series Editor Michael Heaney, published by De Gruyter
• http://www.ifla.org/ifla-publications

IFLA Journal
• Editor: Stephen Parker
• Global readership
• Print and online
• Quarterly journal
• IFLA membership benefit
• Reach in developing countries
• Abstracts in 5 languages
• 3,000 – 7,0000 words
• Peer reviewed

• Your article will be open access at
www.ifla.org
• Available online on the SAGE Journals
platform: ifl.sagepub.com hosted by HighWire:
50 million+ monthly users and toll free linking
• No embargo on author archiving of accepted
version of article in institutional repositories
(RoMEO Green)
How to submit
Visit the IFLA Journal website at
http://ifl.sagepub.com or go direct to:
http://www.sagepub.com/journalsProdDesc.nav?
prodId=Journal201719#tabview=manuscriptSub
mission

General author support from
publishers
Caroline Lock

Pre-publication services
• SAGE: Submission guidance on the SAGE Author Gateway
http://www.uk.sagepub.com/journalgateway/authorGateway.htm
- Including the How to get published vodcast by Dr Lucinda
Becker at the University of Reading:
http://www.uk.sagepub.com/journalgateway/getPublished.htm
• SAGE Methodspace resources page
http://www.methodspace.com/page/resources-1
• Publishing Journal Articles, by L Becker & P Denicolo:
www.uk.sagepub.com/books/Book236083/title
• Emerald Journals website: author guidelines
http://www.emeraldinsight.com/authors

Post-publication services
● Search engine optimization (SEO)
● Usage and citation tracking
● Global dissemination of your work
● Coverage in abstracting and indexing services
● Permanence via electronic legal deposit and feeds to
LOCKSS, CLOCKSS, etc
● Reference linking via the CrossRef scheme to facilitate
citation
● Social media to increase impact

Questions
Useful contacts
● Christine Wellems Christine.Wellems@bk.hamburg.de
● Ian Johnson i.m.johnson@rgu.ac.uk
● Paul Sturges R.P.Sturges@lboro.ac.uk
● Caroline Lock, SAGE caroline.lock@sagepub.co.uk
● Eileen Breen, Emerald ebreen@emeraldinsight.com
● Stephen Parker, Editor, IFLA Journal zest@sapo.pt
Visit IFLA’s publishing partners at the IFLA WLIC 2013 exhibition

How to get published presentation Caroline Lock, SAGE

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